1. Microsoft Office for Students
UTFAB Presentation
13 April, 2015
UTFAB Proposal 13 April, 2015

2. Microsoft Office for Students
Since July, 2014 CSU students can download up to 5 copies MS Office Professional
No direct charge to students
Much better deal, and more convenient than previous student purchase options
Thanks to funding decision made jointly by the ASCSU President and UTFAB Chair in July, 2014
$15K ASCSU, $35K UTFAB
UTFAB Proposal 2 March, 2015

3. Other Student Options for MS Office
MS Office (Home & Student) - $139.99
Valid to install on only 1 device (computer)
Word, Excel, PPT and OneNote (PC only)
X 5,000 copies => $700,000!
MS Office 365 University - $79.99
Subscription license – 4 years, up to 2 devices
Must be enrolled, and may renew only once
Word, Excel, PPT, OneNote, Publisher & Access
UTFAB Proposal 2 March, 2015

4. Office 365
When all faculty/staff “information workers” are licensed for MS Office (via Office 365)
All Students, Faculty & Staff may download 5 copies of MS Professional
Students have an average of 3.7 WiFi enabled devices, including laptop, tablet and smart phone
Many students have desktop computers as well
UTFAB Proposal 2 March, 2015

5. Last Summer’s Funding Challenge:
Campus ready to contribute $350k/yr.
Budget neutral at the campus level
Additional funding needed from students
$1/student-semester = $2/student-year
Assuming 27K students, $54k/year
Agreed to 1-time split: $15K ASCSU, $39K UTFAB
Clear benefit to students
Forced to make a rare funding request outside of academic year
UTFAB Proposal 2 March, 2015

6. UTFAB Proposal 2 March, 2015

7. Student Benefit Excellent potential to benefit every student
Latest version of Office on multiple devices
No new fee required
Student eligibility persists at least 1 year after date of graduation/withdraw
8,658 Activations to date – MS: “Very good”
Up 30% since 2/16/2015
MS cannot provide student % (presumed “high”)
UTFAB Proposal 2 March, 2015

8. FY 16 Funding Request Based on Current Student Enrollment (27,086)
At $2/Student FTE/Semester => $54,172
UTFAB Proposal 2 March, 2015

9. UTFAB Funding Criteria
1. Benefit as many students as possible
All CSU students may benefit
2. Ability to effectively utilize the fee
Your decision
3. Not funded by CFT
Correct
4. Adherence to budget and accountability
5. Potential for direct student use
6. Effort, thought & clarity in the plan
7. Quantitative usage data
8. Financial co-sponsorship
84.6% Central, 15.4% UTFAB
9. Central/distributed balance
10. Not part of other UTFAB projects
UTFAB Proposal 2 March, 2015

10. Discussion and Questions
Are most welcome
UTFAB Proposal 2 March, 2015