1. RECRUITING Staff and Student
Streamline, Simplify, Organize, Automate

2. SuccessFactors Recruitment
SuccessFactors recruiting module is the applicant tracking program used to initiate requisitions and to view all applicant information, as well as record interview results

3. Recruiting Process
From creating a job requisition to hiring a candidate, the typical job requisition progresses through the following steps:

4. Roles Role Key Responsibilities Initiator (Recruitment)
Creates the requisition and fills in hiring details in regards to the position and department hiring needs
An approver on the offer for staff, service staff and faculty positions
Views resumed of assigned candidates
Today this is a hiring manager or designee or business manager; In SuccessFactors the hiring supervisor or department support (department admin) will do
Budget Approver
Verifies the position details and adds the budgeted salary, employee referral amount (if applicable) and moving allowance on the requisition
Approves the offer for staff, service staff and faculty positions
Creates the offer letter for faculty positions
Today this is Business Office and will continue to review and approve requisitions and offer letters
Recruiter
Completes and posts the requisition details
Sources candidates and screens legal questions as needed
Access to confidential HR data
Creates offer approvals for staff and service staff
Creates offer letter for staff and service staff
Will confirm recruitment data (candidate information and position) to send to Onboarding/Cross boarding
In West Lafayette, this would be OIE (for Faculty); HR Talent Acquisition (for Staff and Service Staff)
Department Recruiter
Completes and posts the requisition details Sources candidates
Creates offer letter for faculty (if not Budget Approver)
Generally speaking, this role would be used for Faculty searches and does not have access to HR confidential data
This could be a department administrative assistant
Recruiting Coordinator
Assigns search committee members to the requisition and adds them to provide interview feedback
Can schedule interviews with search committee, using calendar free/busy times, if on Exchange server and share free/busy times
This can be department support staff
Search Committee Member
Provides interview feedback via Interview Central
Can view resume of assigned candidates
This can be any Purdue search committee member
Internal Candidate
Purdue employees (All, nontemp) that apply via the Careers module in SuccessFactors
External Candidate
NonPurdue employees that apply via the external career site 

5. < 5 Business Day Posting Period >
Staff Process Flow
Step #
Role
Action 1
Initiator
Creates requisition from vacant position in org chart 2
Completes required requisition information and sends for approval 3
Budget Approver
Reviews requisition information, enters pay range, frequency and target pay; approves 4
Recruiter
Reviews requisition information, edits posting information 5
Posts position
< 5 Business Day Posting Period > 6
Reviews applicant pool and forwards submissions that meet minimum requirements 7
Initiator / Search Committee
Reviews submissions, conducts interviews, makes selections 8
Notifies Recruiter of hiring decision / intent to offer 9
Completes offer approval template 10
Reviews and approves offer details 11
Extends e-offer 12
Candidate
Accepts e-offer 13
Enters search rankings, ratings, and/or comments and uploads search notes as applicable 14
Requests background check (if applicable) 15
Initiates onboarding (if applicable) and closes out requisition

6. Staff Recruitment
Post Position

7. Requisitions Four Separate Requisition Templates
Initiator
Four Separate Requisition Templates
Faculty
Staff
Service Staff
Students
The system will derive the template based on the position
Must be a vacancy – ready to be hired in Employee Central
Reduced data entry
Pulls information from the position into the requisition
Links approvals and an application to the requisition based on type of template

8. Important – Existing Employees use Internal Career Site
Requisition Posting
Internal Career Tab in SuccessFactors Instance for Internal Employees (Purdue Employees)
Internal Private posting (private job posting link used for internal employees, if needed)
External Posting (where non-Purdue Employees view and apply to positions)
External Private Posting (private job posting link used for external employees, if needed)
Important – Existing Employees use Internal Career Site

9. Types of Searches One Vacancy for One requisition
Evergreen: This can be utilized for scenarios where there are multiple vacancies on one posting. The system will track number of hired candidates in that Requisition.
Multiple Levels – Posting a vacancy that could be filled at two/three different levels based on qualifications (i.e. hiring a junior or senior programmer). Minimum qualifications will be advertised.
A combination of Evergreen and Multiple level postings.

10. Staff Recruitment
Extend Offer

11. Offer Management
Offer Approval Template is used – holds field information that populates the offer letter
Offer Approval Template is routed electronically for approvals
Once Approved – Offer Letter is created
Offer Letter sent to the candidate electronically
Offer accepted electronically

12. Student Process Flow
Step #
Role
Action 1
Initiator
Creates requisition from vacant position in org chart 2
Completes required requisition information 3
Initiator or Department Recruiter
Reviews / Edits posting information 4
Posts Position 5
Reviews applicant submissions 6
Reviews submissions and makes initial selections 7
Conducts interviews & makes hiring decision(s) 8
Completes offer approval template 9
Extends e-offer 10
Candidate
Accepts e-offer 11
Enters search rankings, ratings, and/or comments and uploads search notes as applicable 12
Recruiter
Requests background check (if applicable) 13
Initiates onboarding (if applicable) and closes out requisition
The department support person or supervisor can complete the whole process.
An offer letter, not formally used in the past will be required.

13. Student Recruitment
Post Position

14. Important – Existing Employees use Internal Career Site
Requisition Posting
Internal Career Tab in SuccessFactors Instance for Internal Employees (Purdue Employees)
Internal Private posting (private job posting link used for internal employees, if needed)
External Posting (where non-Purdue Employees view and apply to positions)
External Private Posting (private job posting link used for external employees, if needed)
**If the student is already identified to be hired – send them the private posting link to complete application.**
Important – Existing Employees use Internal Career Site

15. Student Recruitment
Extend Offer