1. Office of Assessment and Accountability Kentucky Department of Education KDE:OAA:DSR 11/13/121

2. Allegation# of Incidents Inappropriate Assistance/Intervention by Staff Test Security (Staff) Test Security (Student) Out of Order (Staff) Out of Order (Student) Special Education Student Action Missing Test Booklets Other KDE:OAA:DSR 11/13/122

3. Allegation# of Incidents Inappropriate Assistance/Intervention by Staff22 Test Security (Staff)33 Test Security (Student)3 Out of Order (Staff)32 Out of Order (Student)33 Special Education59 Student Action37 Missing Test Booklets2 Other63 KDE:OAA:DSR 11/13/123

4. To review the appropriate practices for the state assessment system as defined in the Administration Code for Kentuckys Educational Assessment Program (703 KAR 5:080) Revised September 2009 To review the Inclusion of Special Populations in the State-Required Assessment and Accountability Programs (703 KAR 5:070) Revised February 2009 KDE:OAA:DSR 11/13/124

5. I. Rationale II. Appropriate Assessment Practices III. Violations of the 703 KAR 5:080 Administration Code IV. Review of Secure Assessment Components V. Proper Reporting of Nonacademic Indicators VI. Signature Page KDE:OAA:DSR 11/13/125

6. ACCEPTABLE NOT ACCEPTABLE Positive Statement Aligns Topic Change appears below line in regulation Negative Statement Aligns Topic Change appears below line in regulation KDE:OAA:DSR 11/13/126 From the Regulation

7. Multiple state-required assessments 1. Professional Ethics 704 KAR 20:680 2. Educational Defensibility Teach the content 3. Student Ownership All work done entirely by the student KDE:OAA:DSR 11/13/127

8. KY EXPLORE PLANACT K-PREP (CRT/NRT) Alternate Assessment Access Non- Academic Data EOC CCR Assessments KDE:OAA:DSR 11/13/128

9. Test Security, Procedures for Reporting Errors, Classroom Materials, Administration Practices, Test Preparation, Inclusion of Special Populations, & Alternate Assessment KDE:OAA:DSR 11/13/129

10. Requires annual training for all individuals involved in any component of the state assessment Annually read and comply with documents and manuals specific to the state-wide assessment Training includes documents and administration manuals specific to state- required assessment components KDE:OAA:DSR 11/13/1210

11. Training must be completed prior to any state required assessment administration 703 KAR 5:080 & 703 KAR 5:070 shall be reviewed prior to spring test administration by all involved in assessment KDE:OAA:DSR 11/13/1211

12. DACs, administrators, and teachers shall ensure the security of the assessment materials before, during, and after test administration. When not being used for a scheduled testing session, all assessment materials shall be stored in a secure location with access granted to authorized personnel only. KDE:OAA:DSR 11/13/1212

13. ACCEPTABLENOT ACCEPTABLE Using Kentucky Core Content for Assessment and Kentucky Common Academic Standards Using released items Signing of nondisclosure forms by noncertified personnel assisting with testing Revealing any secure test item Using secure test items to prepare students for assessment Taking notes about or discussing the content, concepts or structure of any secure test item KDE:OAA:DSR 11/13/1213

14. ACCEPTABLENOT ACCEPTABLE Using technology to save responses to CDs or portable drives (i.e., flash drives, floppy discs, etc.) Copying of Alert Papers by DAC, BAC or school administrator Saving student responses electronically to local drives or network drive Reproducing secure test materials in any way Access to electronic devices with wireless communication or imaging capabilities KDE:OAA:DSR 11/13/1214

15. ACCEPTABLENOT ACCEPTABLE Destroying student notes, rough drafts or scratch paper after testing Visually scanning student response booklets for stray marks and good faith effort Scoring of test items or rough drafts is not permitted Reading student responses in entirety for good faith effort is not permitted KDE:OAA:DSR 11/13/1215

16. ACCEPTABLENOT ACCEPTABLE Distributing Test Administration Manuals (TAMs) to administrators or proctors prior to the testing window Distributing tests in the order of the shrink- wrapped packages Ensuring that reusable test materials are free of any marks made by past students Making test booklets available to administrators or proctors prior to the testing window Showing test items to anyone not administering the test Leaving test booklets unattended outside of locked storage Storing test booklets in a classroom without double- locked storage KDE:OAA:DSR 11/13/1216

17. KDE:OAA:DSR 11/13/1217 Do not reproduce test item!

18. o Content information or strategies/processes cannot be displayed on any classroom surface, including clothing. o Materials containing content information or strategies/processes added to classroom surfaces during instruction must be removed or covered during the assessment. o Periodic tables and motivational-type posters may remain. KDE:OAA:DSR 11/13/1218

19. What are acceptable materials on the walls, ceilings, floors, blinds, windows and clothing during testing? KDE:OAA:DSR 11/13/1219 ACTIVITY

20. Dictionaries & Thesauri for on-demand writing Calculators as designated in the administration manual for that assessment Refer to EXPLORE, PLAN & ACT manuals for acceptable calculators Blank writing or graph paper, blank overlay sheets, and bookmarks which are free of content KDE:OAA:DSR 11/13/1220

21. Sharing calculators during testing session Leaving the testing area for calculators, dictionaries, thesauri, blank writing or graph paper, etc. Having materials or information at the student workstation that was not sent as a part of the assessment KDE:OAA:DSR 11/13/1221

22. General Instructions Do your best Stay on task Assistance or Evaluative Comments You can do better. You can write more. KDE:OAA:DSR 11/13/1222

23. Accommodations for assessment shall be consistent with a students current IEP, 504 Plan or PSP. Accommodations for one student shall not interfere or influence the assessment of another student. Students who exhibit disruptive behavior prior to or during testing may be tested in a different location from their peers. KDE:OAA:DSR 11/13/1223

24. Restroom breaks are allowed, if the student is monitored at all times. Lunch Break Tests should be scheduled to avoid lunch. If lunch is unavoidable, it should be brought to the students in the testing area. If there are too many students to bring lunch to the testing area, then students may be escorted to the lunchroom and monitored to prevent discussion. KDE:OAA:DSR 11/13/1224

25. KDE:OAA:DSR 11/13/1225

26. All students in the same grade level in the same school must be simultaneously assessed in the same content area. Students that are absent should resume testing with their class in the section that the class is testing. Example: A student that was absent for Part A and returns to school when Part B is being administered will take Part B with the class. Then he will take Part A in a makeup session later. KDE:OAA:DSR 11/13/1226

27. Time Limits and extended time for each assessment must be followed per the administration manual. Students with extended time as an accommodation on an IEP, 504 Plan or PSP may have additional time during that school day. KDE:OAA:DSR 11/13/1227

28. If a student is ill and cannot finish the test section, the student may complete that section later. The student may not return to previously answered parts of the section. If a student leaves during the test session for a reason other than sudden illness, the student cannot complete the test section at a later time. KDE:OAA:DSR 11/13/1228

29. ACCEPTABLE – Instructional Practice Continuing normal instruction during testing window Ongoing regular review of year long content Embedded test taking strategies in regular content instruction Test item retaken for disciplinary purposes NOT ACCEPTABLE – Instructional Practice Cessation of normal instruction during testing window Review of content based upon information from secure test materials Test prep courses with no link to Program of Studies KDE:OAA:DSR 11/13/1229

30. Test preparation or practice activities are not to be conducted instead of regular classroom instruction. Teachers and other staff shall not be required to conduct test preparation or practice activities outside the normal work day. KDE:OAA:DSR 11/13/1230

31. Can include pre-writing requirement (type to be determined by the student) Cannot require complete first drafts Cannot include evaluative statements or grade assignments of test answers Cannot give feedback until after test booklets are returned to the BAC or DAC KDE:OAA:DSR 11/13/1231

32. Shall be consistent with those applied within the regular curriculum or with the larger school program in general and attainable year round for student achievement. KDE:OAA:DSR 11/13/1232

33. Follow School Food Services Guidelines and local and state boards finance policies. Local school board funds or cash awards from school activity funds generated by students shall not be used for student incentives. ESS funds shall not be used for test preparation. Donations from individuals, businesses, parents or school staff can be used for student incentives. KDE:OAA:DSR 11/13/1233

34. Those providing accommodations must be trained in Administration Code and how the student uses accommodations. Accommodations during an assessment shall be consistent with 703 KAR 5:070, Procedures for the Inclusion of Special Populations KDE:OAA:DSR 11/13/1234

35. Students in program have primary ownership of assessment pieces Yearly training for administration is required Alternate Assessment components are secure materials Altering results of Alternate Assessment components is prohibited KDE:OAA:DSR 11/13/1235

36. KDE:OAA:DSR 11/13/1236

37. All allegations, or perceived inappropriate testing procedure or behavior, should be reported to the Building Assessment Coordinator (BAC) and then to the District Assessment Coordinator (DAC). If the DAC is the one not following proper procedure and does not correct or report the situation, a call or e-mail can be placed to the Allegations Coordinator in the Office of Legal Services by any concerned person. KDE:OAA:DSR 11/13/1237

38. Step 6 District receives letter from KDE with action to be taken Step 5 Commissioner of Education makes final determination Step 4 Board of Review makes recommendations to Commissioner of Education Step 3 Findings reported to Board of Review Step 2 KDE manages investigation process Step 1 Allegation referred to KDE Allegation Coordinator KDE:OAA:DSR 11/13/12 38

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40. Parents and Others not employed by a Kentucky Public School District may review secure materials at the KDE office in Frankfort and not at the local district. A nondisclosure statement must be signed before reviewing secure assessment components. KDE:OAA:DSR 11/13/1240

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42. Local districts shall: report data to KDE. inform KDE of any errors in reporting. Data that is reported is lagged by one year. Example: Information reported in fall will be information regarding students in the prior school year. KDE:OAA:DSR 11/13/1242

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45. Jefferson County Public Schools Testing Unit 485-3388 Office of Assessment and Accountability Division of Support and Research (502)564-4394 KDE:OAA:DSR 11/13/1245