1. 05 DECEMBER 2018 EASTERN CAPE PROVINCE
ANNUAL RETURNS
05 DECEMBER 2018
EASTERN CAPE PROVINCE

2. Outline Background NHA and OHSC Procedural Regulations
Purpose of the Annual Returns
Information required
Submission of information
Progress to date
Submissions received
Summary

3. Background National Health Act 61 of 2003 (Amended Act 12 of 2013)
Section 79(2)b: The Office may collect or request any information relating to the prescribed norms and standards from health establishments and users
OHSC Procedural Regulations
CHAPTER 2; REGULATION 4(1) Collection of or request for information
All health establishments that are required by the Office to provide information relating to norms and standards, in terms of section 79(2)(b) of the Act, must do so by 31 March of each year

4. Purpose
PLANNING
Planning of Inspections: Inspections strategy i.e. sampling
Update list of health establishments and categories for the annual performance target
Provide inspection teams with an overview of the health establishment for planning
COMPLAINTS MANAGEMENT PROGRAM
Assist with preliminary screening of complaints

5. Purpose
REPORTING
Analysis of the inspection outcome in relation to resources (inputs) e.g. infrastructure, staff complement, budget utilisations
Linking compliance status with the possible contributory factors.
Comparative analysis of similar health establishments
RECOMMENDATIONS
Section 79(1)e: The Office must identify areas and make recommendations for interventions by a national/provincial department of health/health department of a municipality where necessary to ensure compliance with prescribed norms and standards

6. Information required Divided into 7 sections; Facility overview
Name, District , province, classification, number of approved and usable beds, common languages
Contact information
Name of the PIC, facility address and contact details
Infrastructure
Year facility built, year facility refurbished, size of building, single/multiple storey, back–up generator, running water, information system, perimeter enclosure, security system, lifts

7. Information required Hours of Operation Human Resources
OPD and Pharmacy (day, week)
Human Resources
Full time, part time, vacant
Administration, medical, nursing, support staff
Service Offered
Package of service
Governance/Budget/Expenditure/Quality
Expenditure on medicine, laboratory, human resources
patients experience of care survey score, staff satisfaction survey score and self -assessment score, including dates

8. OHSC Annual Returns system
Online system
Requires registration; CEO/hospital manager and data capturer
Rights;
Data capturer: Capture and submit for CEO’s review
CEO: Verify and approve
Date and time for each submission is recorded
Activities related to access by the 2 users recorded
Submission status: Draft, submitted to the CEO,
re-submitted to data capturer, approved by the CEO

9. Progress to date
Annual Returns workshops conducted to orientate provinces on the submission process
Eastern Cape workshop on February 2017
Pilot in 4 provinces, January to March 2017
167 submissions received(83%)
Follow-up workshop 13 February 2018
Formal request for submissions
56 hospital submissions received

10. Submissions received(1)
Ec Aberdeen Hospital
Ec Dora Nginza Hospital
Ec Holy Cross Hospital
Ec Adelaide Hospital
Ec Dr Malizo Mpehle Memorial Hospital
Ec Humansdorp Hospital
Ec Andries Vosloo Hospital
Ec Elizabeth Donkin Hospital
Ec Isilimela Hospital
Ec Bambisana Hospital
Ec Elliot Hospital
Ec Jose Pearson TB Hospital
Ec Bhisho Hospital
Ec Empilweni TB Hospital
Ec Livingstone Hospital
Ec BJ Vorster (Kareedouw) Hospital
Ec Fort Beaufort Hospital
Ec Madwaleni Hospital
Ec Butterworth Hospital
Ec Fort England Hospital
Ec Madzikane kaZulu Memorial Hospital
Ec Cala Hospital
Ec Frontier Hospital
Ec Margery Parkes TB Hospital
Ec Cecilia Makiwane Hospital
Ec Glen Grey Hospital
Ec Marjorie Parrish TB Hospital
Ec Cloete Joubert (Barkly East) Hospital
Ec Greenville Hospital
Ec Midland Hospital
Ec Cofimvaba Hospital
Ec Grey Hospital
Ec Molteno Hospital
Ec Cradock Hospital
Ec Hewu Hospital
Ec Mount Ayliff Hospital

11. Submissions received(2)
Ec Mthatha General Hospital
Ec Sterkstroom Hospital
Ec Port Alfred Hospital
Ec Sundays Valley (Kirkwood) Hospital
Ec PZ Meyer Hospital
Ec Tayler Bequest Hospital (Matatiele)
Ec SAWAS Memorial (Jansenville) Hospital
Ec Taylor Bequest Hospital (Elundini)
Ec Settlers Hospital
Ec Temba TB Hospital
Ec Sipetu Hospital
Ec Umlamli Hospital
Ec SS Gida Hospital
Ec Willowmore Hospital
Ec St Barnabas Hospital
Ec Winterberg TB Hospital
Ec St Lucy's Hospital
Ec Zitulele Hospital
Ec St Patrick's Hospital

12. Example
Eastern Cape comparison 5 December 2018.docx

13. Summary All HEs to submit by 31 March each year
Facilities to register 2 users, including the CEO/hospital manager
CEO/hospital manager to ensure correctness of information before approval
Clinic data to be obtained from the ideal clinic database

14. Thank you