1. Work Breakdown Structure (WBS) Farrokh Alemi, Ph.D. Lee Baliton

2. Course on Project Management Why break up? Improve work management Improve work management Understand resource and time constraints Understand resource and time constraints Set milestones for progress Set milestones for progress See alternative sequencing of components of work See alternative sequencing of components of work

3. Course on Project Management Definition of WBS Breaks the project scope Breaks the project scope Inter-related Inter-related Discrete tasks Discrete tasks Hierarchical tree structure Hierarchical tree structure

4. Course on Project Management Definition of WBS Breaks the project scope Breaks the project scope Inter-related task Inter-related task Discrete tasks Discrete tasks Hierarchical tree structure Hierarchical tree structure Clear starts and ends

5. Course on Project Management Definition of WBS Breaks the project scope Breaks the project scope Inter-related Inter-related Discrete tasks Discrete tasks Hierarchical tree structure Hierarchical tree structure Four possible relationship s

6. Course on Project Management Definition of WBS Breaks the project scope Breaks the project scope Inter-related Inter-related Discrete tasks Discrete tasks Hierarchical tree structure Hierarchical tree structure Four possible relationship s 1.Finish to Start: Start second task after first one is finished

7. Course on Project Management Definition of WBS Breaks the project scope Breaks the project scope Inter-related Inter-related Discrete tasks Discrete tasks Hierarchical tree structure Hierarchical tree structure Four possible relationship s 1.Finish to Start 2.Start to Start: Start second task same time as first one

8. Course on Project Management Definition of WBS Breaks the project scope Breaks the project scope Inter-related Inter-related Discrete tasks Discrete tasks Hierarchical tree structure Hierarchical tree structure Four possible relationship s 1.Finish to Start 2.Start to Start 3.Finish to Finish: Start second task so both finish at same time

9. Course on Project Management Definition of WBS Breaks the project scope Breaks the project scope Inter-related Inter-related Discrete tasks Discrete tasks Hierarchical tree structure Hierarchical tree structure Four possible relationship s 1.Finish to Start 2.Start to Start 3.Finish to Finish 4.Start to Finish: Second task cannot finish before first one starts

10. Course on Project Management Definition of WBS Breaks the project scope Breaks the project scope Inter-related task Inter-related task Discrete tasks Discrete tasks Hierarchical tree structure Hierarchical tree structure Lower level tasks inherit the relationships among higher level tasks

11. Course on Project Management Hierarchy of Activities A Level 1: The root of the tree is the project name

12. Course on Project Management Hierarchy of Activities A EHR implementation

13. Course on Project Management Hierarchy of Activities A Level 2: Components of the entire project BCD EHR implementation

14. Course on Project Management Hierarchy of Activities A BCD EHR implementation Purchase system Configure system Train users

15. Course on Project Management Hierarchy of Activities A BCD EHR implementation Purchase system Configure system Train users EF Level 3: Each level 2 tasks is broken into its subcomponents

16. Course on Project Management Hierarchy of Activities A BCD EHR implementation Purchase system Configure system Train users EF Purchase training material Detail employees

17. Course on Project Management Hierarchy of Activities A BCD EHR implementation Purchase system Configure system Train users F E Purchase training material Detail employees

18. Course on Project Management Hierarchy of Activities A BCD EHR implementation Purchase system Configure system Train users F E Purchase training material Detail employees

19. Course on Project Management Hierarchy of Activities EHR implementation Purchase system Configure system A B C D Train users F E Purchase training material Detail employees

20. Course on Project Management Approaches to Developing Work Breakdown Guidelines Guidelines Analogy Analogy Bottom up Bottom up Mind mapping Mind mapping

21. Course on Project Management Approaches to Developing Work Breakdown Guidelines Guidelines Analogy Analogy Bottom up Bottom up Mind mapping Mind mapping

22. Course on Project Management Approaches to Developing Work Breakdown Guidelines Guidelines Analogy Analogy Bottom up Bottom up Mind mapping Mind mapping

23. Course on Project Management Hierarchy of Activities EHR implementation Purchase system Configure system A B C D Train users F E Purchase training material Detail employees

24. Course on Project Management Hierarchy of Activities EHR implementation Purchase system Configure system A B C D Train users F E Purchase training material Detail employees

25. Course on Project Management Approaches to Developing Work Breakdown Guidelines Guidelines Analogy Analogy Bottom up Bottom up Mind mapping Mind mapping

26. Course on Project Management Task Mutually exclusive Mutually exclusive Exhaustive Exhaustive

27. Course on Project Management Task Mutually exclusive Mutually exclusive Exhaustive Exhaustive Purchase of systems and organizing training may not be mutually exclusive if the purchase includes training EHR implementation Purchase system Configure system A B C D Train users

28. Course on Project Management Task Mutually exclusive Mutually exclusive Exhaustive Exhaustive

29. Course on Project Management Breadth.vs. Depth Focus on breadth Focus on breadth Let details emerge Let details emerge Progressive elaboration Progressive elaboration Creativity Creativity

30. Course on Project Management Breadth.vs. Depth Focus on breadth Focus on breadth Let details emerge Let details emerge Progressive elaboration Progressive elaboration Creativity Creativity

31. Course on Project Management Numbering Convention EHR implementation Purchase system Configure system A B C D Train (detail) users E 1.1.2 Purchase training material

32. Course on Project Management Numbering Convention EHR implementation Purchase system Configure system A B C D Train (detail) users E 1.1.2 Purchase training material

33. Course on Project Management Numbering Convention EHR implementation Purchase system Configure system A B C D Train (detail) users E 1.1.2 Purchase training material

34. Course on Project Management Numbering Convention EHR implementation Purchase system Configure system A B C D Train (detail) users E 1.1.2 Purchase training material

35. Course on Project Management Work Breakdown Is Not … We need to clarify some common mistakes … We need to clarify some common mistakes …

36. Course on Project Management A Task Is … Not a goal Not a goal

37. Course on Project Management A Task Is … Not a goal Not a goal Not a process Not a process

38. Course on Project Management Work Breakdown Is … Not an exhaustive list of work Not an exhaustive list of work

39. Course on Project Management Work Breakdown Is … Not an exhaustive list of work Not an exhaustive list of work Not a chronology Not a chronology

40. Course on Project Management Work Breakdown Is … Not an exhaustive list of work Not an exhaustive list of work Not a chronology Not a chronology Not an organization structure Not an organization structure

41. Course on Project Management Work Breakdown Is … Not an exhaustive list of work Not an exhaustive list of work Not a chronology Not a chronology Not an organization structure Not an organization structure Not to be changed often Not to be changed often

42. Course on Project Management Good Work Breakdowns Easy to understand Easy to understand Corresponds to job descriptions Corresponds to job descriptions Not too detailed Not too detailed Preserve the most important relationships among the tasks Preserve the most important relationships among the tasks Does not add to length of project Does not add to length of project

43. Take Home Message Think Carefully through Work Breakdown Structure