1. Planning a Campus-Wide Course Materials Support System With SiteSearch Jennie McKee SiteSearch Users Group May 3, 2000

2. What is the CMSS? An integrated system of databases, entry forms and display pages that supports the flow of course materials information and, when possible, the materials themselves from the professors course design to the student use of the materials for the course. At the core is electronic reserves. The system expands e- reserves to include book ordering, copyright clearance, electronic syllabi and course packs.

3. Why Use SiteSearch? December 1996 - Invitation to submit technical based grant Start of the multi-department project idea 1997-1998 - Planning Grant and Research SiteSearch chosen July 1998 - Gateway Project

4. Gateway Project Goals Bring all electronic resources possible to the desktop where ever the desktop is Allow the user to focus on the content not the mechanics Focus on the users perspective

5. Gateway Project Components WebZ Database Access Electronic Reserves Networked CD-ROMs Locally Built Databases Videos Theses Sound Recordings Web Resources

6. Why Create the CMSS? Role of Reserves at the Reed College Library 14,000 + Items per Year 2/3 of Total Circulation Faculty Must Initiate 3 or 4 Contacts About Course Materials Existing Interactions Among Library, Bookstore, Faculty, Faculty Secretaries and Print Shop and Faculty Multimedia Lab

7. Genesis of an Idea SiteSearch Users Meeting - ALA Annual 1999 in New Orleans Meeting with College Librarian - July 1, 1999 in Portland, Oregon Pitching It to the Library Staff and the Rest of the Campus

8. First Sketch

9. Genesis of an Idea SiteSearch Users Meeting - ALA Annual 1999 in New Orleans Meeting with College Librarian - July 1, 1999 in Portland Oregon Pitching It to the Library Staff and the Rest of the Campus

10. The White Board

11. Campus Meetings Campus-Wide Meeting - Feb. 10 Called by Campus Computing & Information Services Representatives Library CIS Director & Associate Director Registrar Administrative Computing Services Director Bookstore Manager Instructional Technology Specialist Administrative Computing Services Web Specialist

12. Concerns Database structure and languages Blocking faculty from changing course names and descriptions Archiving Even tighter integration with bookstore ordering by both faculty and students Desk copies for faculty Course packs Simple but flexible

13. Campus Meetings, cont Bookstore Manager Administrative Computing Services Selected Faculty Instructional Technology Specialist

14. Library Meetings Full Circulation Staff Subcommittee Systems Librarian Special Collections Librarian (also responsible for Circulation) Circulation Manager (also Reserves Manager) College Librarian Reserves/Copyright Assistant

15. The CMSS System Databases SiteSearch Databases External Databases Entry Forms Display Pages Public Staff and Faculty

16. SiteSearch Databases Course Overview Item Databases for Individual Courses Copyright Clearance Information Periodicals Information for Copyright Clearance Publisher Contacts for Copyright Clearance Articles Scanned Authorization/Authentication

17. External Databases Library Catalog E-Journals JStor, Muse, ECO WWW Resources Networked CD-ROMs Scanned Materials, Sound Clips, Images Banner Registration Information (Campus Administrative System)

18. Entry Forms Faculty Reserves Copyright Clearance (3 or 4) Bookstore Login and password for classes Written by Administrative Computing Services

19. Display Pages Display as Reading List with Links Display as Syllabus with Links Cleared Copyright Clearance Requests

20. Other Requests How many copies does the bookstore have? Is the book available from Orbis? Can we set it up so that the students can order their textbooks online? Can we figure a way to send the book order directly into Bookstores ordering system? In to III?

21. Hurdles for Technical Consideration Copyright Authentication/Authorization Archiving

22. Copyright Written reserves policy Issues Who gets access First use = fair use Images Media - sound, video, streaming Deep linking

23. Authentication/Authorization Personal or Class Level Authentication Login & Password Maintenance Program written by Administrative Computing Services Possible Campus Move to Central Authentication Server

24. Archiving Students with an Incomplete Professor Access to Update Course Students Remembers Cool Article from Previous Course Students Needs for Transfer Credit Administration Needs to Judge Transfer Credit Official Archives

25. Schedule of Development First Pilot - July 2000 Second Pilot - December 2000 Third Pilot - July 2001 4th, 5th … We are not committing to a final release.

26. First Pilot Course Overview Database Item Databases for Individual Courses Six Professors Ten Courses Reserves Entry Pages Login & Password Maintenance Page Display as Reading List with Links Articles, Essays, Book Chapters, Web Links

27. Second Pilot Add More Courses Database of Articles Scanned for Copyright Clearance Faculty Entry Pages Login & Password Maintenance Page for MSQL-RB Bookstore - Email Notification? Or Display Page?

28. Back to the Gateway Goals At decision points remember the user focus. Integrating access to resources that support teaching and research and making them available at any networked workstation at any time will help ensure that Reed students and faculty can successfully use this wealth of information.