1. Texas Student Data System
Simple Solution. Brighter Futures.
PEIMS and
TSDS Updates
Texas Student Data System
Candice DeSantis - Subject Matter Expert
Texas Education Agency
August 2018

2. Agenda 2017-2018 PEIMS Collection 2018-2019 TSDS Release Schedule
Current Reporting
Outstanding Issues
TSDS Release Schedule
PEIMS Collection
Collection Due Dates
PEIMS Release Content
PEIMS Data Loading
EDIT+ Update
Update on Future Collections & Projects
SPPI 14
Org Data – Effective Dates
Foster Care Reports
Web-Enabled TEDS
UI – Accessibility Rework
RF Tracker

3. PEIMS Collection

4. Current Reporting Campus ID of Residence: Year-Round LEAs
12 LEAs received an extension through 8/15/2018
6 have Completed
Year-Round LEAs
5 LEAs received extensions for their year round schools
2 have Completed
Once the Summer resubmission extension deadline has been reached for the year-round LEAs, 8/16/2018, the PEIMS Summer data is released to the development team to begin PEIMS data aggregations into TEA’s main database. Quality Assurance is performed via multiple tiers before releasing the data to TEA program areas, 9/13/ These deadlines are imperative in order for TEA program areas to meet their federal and state reporting requirement deadlines.

5. Outstanding Issues Top issues reported not including performance:
PDM Superintendent’s Report of Student Attendance
The totals for rows J through Q are a sum not an average
The cumulative section is not calculating correctly
PDM TSDS PEIMS Disaggregation of PEIMS Summer Attendance Data
Student Count by Grade is not correct
‘Percent in Attendance’ section Days Membership column calculation is incorrect A
Users are unable to load multiple Disciplinary Incident Association’s for the same student if the student received Disciplinary Action Reason Code 23: Emergency Expulsion.
PDM Comparison of Current and Prior Year Attendance
The refined ADA calculations are incorrect
PDM Flex Attendance – Superintendent’s Report of Student Attendance
Incorrect FTE and ADA calculations
PDM Flex Attendance - Superintendent’s Summary Report of Student Attendance

6. Outstanding Issues Promoting PEIMS data by Campus
At the LEA level, it is best practice to promote by LEA not by Campus.
This may cause the system to process slowly since the data is promoted by campus then by each subcategory.
Beginning a Promotion prior to Report and/or Bundle processes completing
Do not generate reports and/or bundles if the LEA is planning a promotion.
The system is designed to postpone the Promotion until the Reports and/or Bundles have completed their processing.
The promotion will reset reports after the promotion process has completed.
Beginning a Promotion will not cancel Report and/or Bundle processes.

7. 2018-2019 TSDS Release Schedule

8. Release Schedule ODS August 3, 2018 October 19, 2018
TEDS Final
October 19, 2018
TEDS Addendum

9. Release Schedule PEIMS Application September 7, 2018 October 19, 2018
TEDS Final PEIMS Fall updates
October 19, 2018
TEDS Addendum PEIMS Fall updates
November 2018
TEDS Final and Addendum PEIMS Midyear updates
January 2019
TEDS Final and Addendum PEIMS Summer updates
March 2019
TEDS Final and Addendum PEIMS Extended Year updates

10. Release Schedule TSDS Validation Tool ECDS
September 7, 2018
TEDS Final
October 19, 2018
TEDS Addendum
ECDS
October 22, 2018
TEDS All Versions
Dashboard Upgrade to version 2.0
September 2018

11. PEIMS Collection

12. PEIMS Collection Due Dates
TSDS PEIMS Fall 1st submission 12/06/2018
TSDS PEIMS Fall resubmission 01/17/2019
TSDS PEIMS Midyear 1st submission 01/24/2019
TSDS PEIMS Midyear resubmission 02/07/2019
TSDS PEIMS Summer 1st submission 06/20/2019
TSDS PEIMS Summer resubmission 07/18/2019
TSDS PEIMS Summer year-round LEAs 08/15/2019
TSDS PEIMS Extended Year 1st submission 08/29/2019
TSDS PEIMS Extended Year resubmission 09/16/2019

13. PEIMS Release Content Fall issues to be resolved
PDM Staff Counts and Totals
PDM Disaggregation of PEIMS Student Data
PDM Staff Roster
PDM Staff FTE Summary
PDM Staff FTE by Role
PDM PK Student roster
PDM Student Summary by Sex and Ethnicity
PDM CTE Students by Sex and Ethnicity and Courses
PDM Dropout Students by Gender, Ethnicity and Grade
PDM Percent Change from Previous Year
PDM Payroll Information by Special Populations Program Intent Codes (PIC 21 thru 25)
PDM Interim List to Assist LEAs in Leaver Record Submission
B FHSP-DISTING-LEVEL-ACHIEVE-INDICATOR-CODE has been removed from the rule for school year
The rule is updated for the school year to account for students enrolled in JJAEP

14. PEIMS Release Content Midyear issues to be resolved
PDM Actual Financial Data Review
PDM Actual Compliance Report – General Fund
PDM Actual Compliance Report – SFSF Allocated
PDM Actual Compliance Report – SFSF Unallocated
PDM Statement of Revenues, Expenditures, & Changes in Fund Net Assets – Proprietary Funds
Added exclusion for governmental charters for the school year
Added exclusion for governmental charters for the school year

15. PEIMS Release Content Summer issues to be resolved - Reports
PDM Comparison of current and Prior Year Attendance
PDM Superintendent’s Summary report of Student Attendance
PDM Student Class Schedule
PDM Disaggregation of PEIMS Summer Attendance Data
PDM Roster of Pregnancy Related Services
PDM Student Restraint Events by Grade
PDM Student Disciplinary Action Incident Counts by Reason Code
PDM Title I Part A Student Summary by Grade
PDM Title I Part A Student Summary by Campus
PDM Title I Part A Participation Roster
PDM Title I Part A Summary by Sex, Ethnicity, and Grade

16. PEIMS Release Content Summer issues to be resolved - Rules
G Users are unable to load students that received a discipline incident on two separate campuses when campuses have the same Disciplinary Action Number
A Users are unable to load multiple Disciplinary Incident Associations for the same student if the student received Disciplinary Action Reason Code 23: Emergency Expulsion
The rule should only fire for active instructional campuses. Receiving data for under construction campuses.
The rule should only fire for active instructional campuses. Receiving data for under construction campuses.
NUMBER-DAYS-EMPLOYED should be between 100 and 261.

17. PEIMS Data loading
LEAs will need to begin loading their PEIMS Summer data into the Operational Data Store (ODS) sooner.
ECDS now has an earlier submission due date. Kindergarten data is due January 31, 2019 for the upcoming school year.
Beginning RF Tracker and SPPI-14 submissions will be dependent on the PEIMS Summer submission.

18. EDIT+ Update

19. EDIT+ Update
EDIT+ is scheduled to retire on November 1, The application will no longer be accessible.
The EDIT+ Reports will become available via View Reports in the TSDS PEIMS application prior to retiring EDIT+.
Three more years of legacy enrollment (PET) data will be converted into TSDS Unique ID. Years: , , and
Legacy PET data will become available in Unique ID following the October 19, 2018 release
Archived EDIT+ reports will become available in TSDS PEIMS following the October 19, 2018 release.

20. EDIT+ Update - Mockup
The EDIT+ reports will be accessible if the user has the PEIMS Data Completer role.

21. EDIT+ Update - Mockup

22. Update on Future Collections & Projects

23. SPPI-14 Overview
The Individuals with Disabilities Education Improvement Act (IDEA) of 2004 requires each state to develop a six-year performance plan. This State Performance Plan (SPP) evaluates the State's efforts to implement the requirements and purposes of IDEA and illustrates how the State will continuously improve upon this implementation.
Indicator 14 of the SPP requires that data be collected annually from students receiving special education services prior to exiting high school and with a follow-up survey one year after graduation.
Data collected from the survey focuses on:
enrollment in higher education,
competitive employment,
other post-secondary education or training
and other employment.
The primary purpose is to provide a clear measure of post-school results of youth with disabilities as they transition from high school to adult life.

24. SPPI-14 – Current System
Currently, SPPI 14 data collection is accessed through TEAL > SPP application
The data collection period is July 1 to June 30 of the current year.
Indicator 14 refers to the students with disabilities with current enrollment in Grade 12 and anticipates exiting through graduation at the end of the current school year, and students with disabilities who have dropped out, completed a GED, or graduated early since being reported as enrolled on the Fall Snapshot date.
Districts follow the Required Sampling Procedures.
Student Unique ID is used to obtain student Special Education data from PEIMS.
Student demographics is manually entered by LEA.
Student Contact Information and Parent Contact Information is manually entered by the LEAs. Additional Contact Information is optional, but recommended.
Post-School Goals included in the student’s IEP.
SPPI-14 data collected is provided to a 3rd party vendor that conducts the Post-School Outcomes Survey.
The survey results are submitted to the Office of Special Education Programs (OSEP) at the U.S. Department of Education (USDE) with annual progress reports related to the SPP, known as the State's Annual Performance Report (APR), submitted to the Secretary of Education.

25. SPPI-14 - TSDS Data Collection
New system will use current year PEIMS Fall data, prior year PEIMS Summer data and TSDS data.
Data Elements:
PEIMS Fall data:
Current year Leaver data for Special Education students
Leaver Reason codes:
01 - Graduated
24 - College, Pursue Associate or Bachelor Degree
88 - Court-ordered to a GED program, has not earned a GED
90 - Graduated from another state under provisions of the Interstate Compact on Educational Opportunity for Military Children
98 – Other
Military Enlistment Indicator Code
Student demographics
PEIMS prior year Summer data:
Special Education data
Special Education Indicator
Primary Disability Code
Instructional Setting Code
TSDS submission:
Student and Parent contact information

26. SPPI-14 - TSDS Data Collection
SPPI-14 data collected through TSDS PEIMS will be provided to a 3rd party vendor that conducts the Post-School Outcomes Survey.
The purpose of the survey is to follow-up with persons previously enrolled in high schools within the State of Texas to collect data on their post-high school activities.
The survey includes a total of twelve questions:
eleven questions needed for the State Performance Plan (SPP) Indicator 14 reporting
and one question to address statewide and district high school program improvement.
The vendor uses sample data to mail out survey.
The survey results are submitted to the Office of Special Education Programs (OSEP) at the U.S. Department of Education (USDE) with annual progress reports related to the SPP, known as the State's Annual Performance Report (APR), submitted to the Secretary of Education.

27. SPPI-14 Timeline
Governance Approval: Data collection proposals are scheduled to be presented to the Information Task Force (ITF) during the September 2018 meeting. TEDS Publication: Data collection will be published in the TEDS preliminary version in December 2018 for the school year. Begin Collecting data via TSDS: SPPI-14 data will begin loading in TSDS August 2019 for the school year.

28. Organization Data
The original plan was to move the organization data from its current database into the TSDS ODS.
Upon further technical review, the decision has been made to add effective date and historical tracking to the current database.
Starting with the school year, TSDS applications will incorporate the effective date into the TSDS applications.
Effective Date of Org Status changes
Near real-time access to org data

29. Foster Care Reports
The TSDS team is currently working with the Foster Care Division on matching data from the Texas Department of Family & Protective Services (DFPS) with Unique ID data to assist LEAs with ensuring all Foster Care students are accurately reported in PEIMS.
The goal is for DFPS to send a nightly or weekly file of their foster care students. TEA will attempt to match those students against Unique ID.
Reports will be provided at the LEA level listing foster care students enrolled in their LEA.

30. Web-Enabled TEDS
The TSDS teams are continuing to work on the web- enabled TEDS product.
Received feedback from a small work group of ESCs
August, 2019 is the new estimated release date

31. UI – Accessibility Rework
The State of Texas is now following the federal government in adopting more rigorous accessibility guidelines (WCAG 2.0).
Changes will be minimal in terms of significance to the users.
The colors on all TSDS UIs, including buttons, tables, banners, will change slightly to meet the new standards.
These changes will impact the TSDS applications and the TSDS website.

32. RF Tracker RF Tracker - 2019-2020 Implementation
Kathy Adaky will present the current status of the RF Tracker application.

33. Questions?