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Supporting Inter-Cluster field information management around the HPC

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Presentation on theme: "Supporting Inter-Cluster field information management around the HPC"— Presentation transcript:

1 Supporting Inter-Cluster field information management around the HPC
[Your Country] IMWG / ICCG [Date] Aug-18

2 Response Planning Module (RPM) Projects Module (new OPS)
HPC.tools Overview Response Planning Module (RPM) Projects Module (new OPS) Financial Tracking Service (FTS) The HPC Viewer KoBoToolbox and DEEP Aug-18

3 HPC at the heart of humanitarian response
Notes HPC at the heart of humanitarian response Enables strategic and operational decisions based on real evidence Aug-18

4 Planning and monitoring the response
New tools and services which integrate planning and monitoring Needs & Situation Monitoring* Response Planning & Monitoring Financial Tracking Project Planning & Implementation Tracking * TBC Aug-18

5 Sector and inter-sector mandates
Clear division of responsibilities to avoid reporting duplication OCHA OCHA RPM Strategic Objective Narrative SO INDICATOR Target Result Cluster Objective Outcome Indicators CO INDICATOR Target Result Cluster Activity ACTIVITY INDICATOR Target Result FUNDING PROJECTS OCHA FTS Project Activity Project Activity Narrative OCHA OPX Activity indicator Target Result * This chart interprets the IASC operational guidance on IM, and was developed and agreed by a number of agencies including OCHA. ACTORS Impl. Partn. Clusters, eg eTOOLS OCHA H.ID? non aligned Aug-18

6 A common architecture for HPC data
Interface modules provide data into a database, which serves consumers Aug-18

7 Response Planning Module (RPM) Projects Module (new OPS)
HPC.tools Overview Response Planning Module (RPM) Projects Module (new OPS) Financial Tracking Service (FTS) The HPC Viewer KoBoToolbox and DEEP Aug-18

8 The Response Planning and Monitoring tool (RPM)
Notes The Response Planning and Monitoring tool (RPM) Creation, management and monitoring of the HRP strategic framework Define and manage all elements of the framework at strategic and cluster levels Flexibly attach and monitor indicators (chosen from indicator registry wherever appropriate), caseloads and costs Empower clusters to manage their own framework elements Aug-18

9  How the RPM will help Reduce data management workloads
Notes How the RPM will help The tool helps to lighten and streamline HPC processes Reduce data management workloads Minimise / eliminate duplicate reporting Do more with your data Empower decision-makers Transfer skills Aug-18

10 Development and rollout timeline
Notes Development and rollout timeline Consultation and field piloting support continuous iterative development Initial consultations: stated user needs ‘Agile’ development of initial version Field piloting : revealed user needs Continuous development Sequential global introduction Initial adopters Continuous development Each field rollout is an integral part of the consultative process to establish what users want and need. Global rollout 2019 Continuous development Aug-18

11 Notes Aug-18

12 Response Planning Module (RPM) Projects Module (new OPS)
HPC.tools Overview Response Planning Module (RPM) Projects Module (new OPS) Financial Tracking Service (FTS) The HPC Viewer KoBoToolbox and DEEP Aug-18

13 The Online Project System (old OPS)
Facilitating project planning, approval and publication since 2009 Aug-18

14 Why are we replacing OPS?
A modern platform designed for today’s field realities and user needs Enables context-specific planning Better reflects real-world projects (multi-plan/multi-cluster/multi-year) Will have additional uses, e.g. marketplace and 3W Flexible Lightens and speeds up the HPC process Supports non-technical users Old OPS was dated and hard to use Easy to use Links projects to frameworks (RPM) and funding (FTS) Will connect to e.g. Unicef e-Tools (PRP) or pooled fund GMS and other standardized cluster tools Reduces duplication of data entry Integrated New HPC.tools Projects Module Aug-18

15 Timeline for the new Projects module
Phased approach allows consultative user-focused development Phase 1: 2017 Phase 2: 2018 Replacement of old OPS  field pilots in Libya and Chad New user interface Greater flexibility and customisation Link projects to plan framework Pilots support 2018 plans Iterative development of new features  global rollout Feedback on pilots Additional consultations in field and HQ Prioritisation of new features Global rollout for 2019 plans COMPLETE Aug-18

16 The new Projects Module
Comprehensive trainings and documentation will be provided Aug-18

17 Projects Module rollout timeline (example)
Overview of key upcoming events in [Your Country] Date What Who 5 August Training version of Proj Module is available Everyone XX August Discussion on tool with IMWG IMWG Training of Cluster Coordinators and IMOs Clusters XX September Discussions and training for partners Within each cluster XX September / October Project registration begins General workshop for project registration XX September - Nov Project registration ends Aug-18

18 Response Planning Module (RPM) Projects Module (new OPS)
HPC.tools Overview Response Planning Module (RPM) Projects Module (new OPS) Financial Tracking Service (FTS) The HPC Viewer KoBoToolbox and DEEP Aug-18

19 Making data more accessible and easy to use
Notes Making data more accessible and easy to use Aug-18

20 Notes What FTS does Providing a unique service for the humanitarian community since 1992 Provides globally comparable data on humanitarian funding flows Continuously updated to support coordination and decision-making Curates data, verifying its accuracy, triangulating and cross-checking Tracks how funding is allocated and used, particularly for inter-agency response plans Aug-18

21 Notes How FTS works Reports are received from many sources and in many formats Data is analysed, verified and matched against plan requirements Data is published on website Aug-18

22 Overview of changes to FTS
Notes Overview of changes to FTS New technical capabilities to meet WHS and Grand Bargain commitments Improved visualisation and accessibility of data More regular and comprehensive reporting, facilitated by support for the IATI reporting standard Transparency Tracking of pass-through funding to improve traceability and measure funding to local actors Localisation Categorisation of donor contributions by level of earmarking Reduce earmarking Identification of use and type of cash transfer programming Use of cash Better tracking of multi-year requirements in HRPs, and multi-year donor contributions Multi-year planning and financing Greater visibility on overheads wherever possible Management costs Aug-18

23 Notes The new FTS flow model Database architecture reflects full complexity of humanitarian funding Response plan Pooled fund Carryover Pass- through Int’l NGOs UN country office UN Agency Local NGOs Donors Un-ear- marked Management cost Allocation Contributions Allocations The basic tracked element is a ‘flow’, representing the movement of resources from a source to a destination Sources and destinations can be organisations, funds, countries, plans, activities, clusters, projects, etc. Aug-18

24 Response Planning Module (RPM) Projects Module (new OPS)
HPC.tools Overview Response Planning Module (RPM) Projects Module (new OPS) Financial Tracking Service (FTS) The HPC Viewer KoBoToolbox and DEEP Aug-18

25 All HPC data comes together in the Viewer
Notes All HPC data comes together in the Viewer Global data on needs, response and funding in a single interactive tool Aug-18

26 Global strategic decision support
Notes Global strategic decision support Comparable data by response enables a global humanitarian overview Interactive maps and charts bring together data on needs, response and funding Data is automatically updated as countries engage in planning and periodic monitoring Enables a comparison of responses based on more than just financial data Brings online the GHO Aug-18

27 In-country strategic coordination support
Notes In-country strategic coordination support Provides a comprehensive overview of progress against the plan Structures information around the plan’s strategic framework Shows evolution of needs and response from field and global monitoring Enables the work of Humanitarian Coordinators, HCTs and OCHA country offices Brings online the HRP & PMR Aug-18

28 Continuous field operational support
Notes Continuous field operational support Detailed cluster and project-level information enables adjustments Shows progress by cluster against agreed objectives and activities Allows users to click through from overview to fine detail Connects plans to response monitoring and funding tracking through to the lowest level Brings online the 3W Aug-18

29 Response Planning Module (RPM) Projects Module (new OPS)
HPC.tools Overview Response Planning Module (RPM) Projects Module (new OPS) Financial Tracking Service (FTS) The HPC Viewer KoBoToolbox and DEEP Aug-18

30 Supporting tools to enable HPC-related work
Notes Supporting tools to enable HPC-related work Developed in partnership with agencies and NGOs DEEP Primary data collection Using smartphones, tablets, computers Question library – standardise questions Online training module Secondary data management and categorisation Facilitates analysis – in right hands Still under development Aug-18

31 Coordinated approaches to needs assessment
Notes Coordinated approaches to needs assessment Improve both process and output of primary data collection Decrease fragmentation Use common indicators and libraries Share information Harmonize approaches In partnership with Aug-18

32 Coordinated approaches to joint analysis
Notes Coordinated approaches to joint analysis Collaborative secondary data review and analysis with shared framework DEEP In partnership with Aug-18

33 Notes Get in touch All platforms supported directly by field IMOs working with OCHA HQ Platform Data Key Contact Financial Tracking Service Financial requirements, contributions, IATI Laura Calvio FTS Manager FTS Support HPC tools : Projects Module, RPM Strategic response planning, project-level planning, cluster-level periodic monitoring and reporting Nick Imboden Project Manager Anwar Mahfoudh RPM Lead HPC tools support KoBoToolbox Primary data collection feedback and support Anwar Mahfoudh Project Manager KoBoToolbox Support DEEP Secondary data review and analysis feedback and support Fawad Hussain DEEP Support Aug-18

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