1. Knowledge management and future of the EUPAN network
IPSG meeting
July 10th, 2008 in Paris
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2. Index Objectives and approach Methods & Tools Agenda Expected results
Team

3. Objectives
Main global objective: Improve knowledge management practices within EUPAN
Improve visibility of EUPAN outputs
Increase EUPAN’s outputs use
Increase EUPAN’s outputs coherence and continuity
Improve EUPAN functioning
Specific objectives
Review EUPAN outputs: formal and informal
Identify uses of outputs and assess EUPAN added value
Review EUPAN internal organisation
Identify best practices in similar networks
Formulate strategic recommendations on the future of EUPAN and propose concrete tools to improve knowledge management and network organisation
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4. Approach through 8 items
EUPAN outputs review
Use and impacts of EUPAN outputs
Quality of EUPAN dissemination tools
EUPAN members networking (present or potential) and cooperation between EUPAN and other bodies
EUPAN visibility and EUPAN outputs visibility
Knowledge management within EUPAN from the organisational point of view – issue of a permanent secretary
Internal coherence and adequacy of the network organisation with regards to its objectives
EUPAN inputs review (financial and human resources)
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5. Method and tools Work done Work to be done Interviews DG ADMIN
Interviews DG EMPL
Observation working group HRWG
50th meeting of DGs
Structuration documents
Power point : presentation of the assignment
Meeting DGAFP and DGME
Objective tree for the network
Outputs review for 5 presidencies –CIRCA base, website EIPA
Face to face interviews (15mn) with EUPAN members, during the working groups meetings) before the end of October.
Interviews EIPA
Interviews French national authorities
Benchmark OCDE, PNUD, EURYDICE through interviews (identification of best practices : knowledge management and network organization)
Analyses (including data on EUPAN resources collected by the french authorities)
Participation to task force meetings– frequency to decide
Presentation of intermediate analysis
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6. Face to face interviews during the working groups meeting
Method and tools: focus: face to face interviews during the WG meetings
Face to face interviews during the working groups meeting
Objectives
To conduct face to face short interviews (one representative per Member States)
To avoid the data collection through a questionnaire
To understand the perception of EUPAN members on the several items described previously
Concrete organisation
Sending of the interview guide before the meeting
Short presentation of EY study – 15 min at the beginning of the meeting
Face to face interviews conducted in parallel to the meeting by two consultants
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7. Method and tools: focus: overview of inputs dedicated to the network
Assessment of EUPAN current resources
Objectives
To have a precise assessment of the financial and human resources dedicated to the network by the Member states
To estimate the overcost due to the Presidency
Concrete organisation
Sending of a short questionnaire to the Member states (DGAFP and DGME)
Provision of data by the Member states (deadline: Beginning of September)
Data analyses and feeback by Ernst & Young
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8. Agenda – 1/2 Main meetings Date Content IPSG 1 10 July Interviews
Task force 1 on the future of EUPAN
End of July
Overview of EUPAN production (item I)
HRWG 1
8 September
E-Gov 1
11 September
Task force 2 on the future of EUPAN
End of September
Assessment on network dedicated resources (item VIII)
Feedback on the benchmark
First proposals on knowledge management tools
DISPA meeting
23 October
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9. Agenda – 2/2 Main meetings Date Content HRWG and Social Dialogue 2
November
If necessary, complementary interviews
E-Gov 2
13-14 November
Task force 3 on the future of EUPAN ?
Feedback on the interviews
First conclusions and concrete recommandations on the items II to VII
IPSG 2
24-25 November
51th Director General meeting
18 December
Presentation of EY study
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10. Expected results Assessment of EUPAN functioning Recommendations
Outputs reviews and assessment of present knowledge management
Benchmark with “knowledge” networks
Organisation review : identification of potential incoherencies
Recommendations
Functioning of the network and possible improvements of organisation
Dissemination of EUPAN outputs : types and quality
Strategy propositions in order to aim at potential users
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11. Ernst & Young team dedicated to the project
Arnauld Bertrand
Partner responsible
Quality review
Guilhem Biancarelli
Data collection
Data analysis
Benchmark
Marie Brunagel
Project leader
Stéphane Madelenat
Data collection
Data analysis
EUPAN outputs review
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12. Ernst & Young contacts Marie Brunagel – Mission director
Tel : +(33)
Mail :
Guilhem Biancarelli - Consultant
Tel : +(33)
Mail :
Stéphane Madelenat - Consultant
Tel : +(33)
Mail :
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