1. Report Writing Effective reporting that gets results!
Your Name

2. Objectives Prepare and plan reports that meet their intended purpose
This session will provide you with the tools to be able to:
Prepare and plan reports that meet their intended purpose
Produce reports that conform to an established and acceptable structure
Proof-read and edit reports effectively before submitting them to their intended audience

3. Basic Principles Accurate information Checkable information
Acceptable presentation
Acceptable style
Respect the reader(s)

4. Report Structure Title Main Body Table of Contents Conclusion
Executive Summary
Introduction
Main Body
Conclusion
Recommendation
Appendices

5. Logical Approach
Plan and Prepare
Write the Report
Check and Edit

6. Plan and Prepare Agree the purpose of the report Know your reader(s)
Generate ideas
Collect information
Group and structure information

7. Purpose of the report
The purpose of this report is to….
…so that….

8. Purpose of the report - example
The purpose of this report is to outline how our staff travel to work and what influences their choice of travel so that senior management can decide how the organisation can best help with travel arrangements in the future.

9. Mind Map

10. Categorise Information
Essential Information
Nice Information
Surplus Information

11. The Extended Pyramid

12. The Report Outline Produced from the pyramid
Skeleton of the final report
Structured according to report headings

13. Writing the Report Work through the main points
Start writing - Keep going
Don’t edit as you write
Check & edit when you finish

14. Language
Style
Clarity
Simplicity

15. Proof Reading
Content of the Report
Mistakes

16. Objectives Prepare and plan reports that meet their intended purpose
This session will provide you with the tools to be able to:
Prepare and plan reports that meet their intended purpose
Produce reports that conform to an established and acceptable structure
Proof-read and edit reports effectively before submitting them to their intended audience