1. Adding Graphics to a Presentation
Microsoft Powerpoint 2013
Lesson 8
Adding Graphics to a Presentation
© 2014, John Wiley & Sons, Inc.
Microsoft Official Academic Course, Powerpoint 2013

2. Software orientation
When you add a graphic to a presentation, you get a contextual tab above the Ribbon called The Picture Tools Tab.
This tab allows you to apply formatting effects to images.
You can use the tools on this tab to apply picture styles, add or remove borders, apply special effects like shadow, reflection and 3-D rotation. You can also crop and size the picture, correct the colors and added artistic effects.
Images are used to illustrate a slide’s content or provide visual interest to hold the audience’s attention.
You can insert a picture you have taken, or use graphics from Office.com or a Bing image search.
2/22/2019

3. Office 2013 uses the terms image and picture interchangeably.
Some of the images from Office.com are photographs and others are clip art illustrations.
PowerPoint 2013 does not distinguish between clip art and photographs when it searches Office.com so your results will likely contain a mixture of image types.
Office 2013 uses the terms image and picture interchangeably.
2/22/2019

4. Insert an Image from Office.com
A keyword is a descriptor of an image’s content.
Illustration refers to drawn artwork and the term photograph refers to an image that was originally captures with a camera.
© 2014, John Wiley & Sons, Inc.
Microsoft Official Academic Course, Powerpoint 2013

5. Insert a Picture from a File
You do not have to rely on PowerPoint’s clip art files to illustrate your presentation.
You can download many pictures for free on the Internet or create your own picture files using a digital camera.
Photographs provide a more sophisticated and professional look for a presentation.
When you insert an image into a placeholder, PPT tries to fit the graphic you selected into the content placeholder.
Be mindful of the copyright laws when using pictures.
Another Way: Click the Pictures icon in any content placeholder to open the Insert Picture dialog box.
© 2014, John Wiley & Sons, Inc.
Microsoft Official Academic Course, Powerpoint 2013

6. Microsoft Official Academic Course, Powerpoint 2013
Change a Picture
After you insert a picture, you can easily insert a different picture either from online or from another file.
© 2014, John Wiley & Sons, Inc.
Microsoft Official Academic Course, Powerpoint 2013

7. Use the Ruler, Gridlines, and Guides
On the View tab, click Ruler if this option is not already selected. The vertical and horizontal rulers appear in the Slide pane.
Click to mark the Gridlines check box. A grid of regularly spaced dots overlays the slide (see the figure at right).
Another Way: Right-click a slide outside of any placeholder, and then click Ruler.
© 2014, John Wiley & Sons, Inc.
Microsoft Official Academic Course, Powerpoint 2013

8. Use the Ruler, Gridlines, and Guides
PowerPoint’s horizontal and vertical rules help you measure the size of an object on the slide as well as the amount of space between objects.
Smart Guides appear automatically as you drag objects on a slide to help you line them up with other content on the slide.
The guides are non-printing lines.
PPT also provides gridlines – a set of dotted horizontal and vertical lines that overlay the entire slide.
Another Way: Right-click an empty area of the slide, point to Grid and Guides, and select Guides from the submenu. Or, click the dialog box launcher in the Show group on the View tab to open the Grid and Guides dialog box and then mark or clear the Guides check box. You can also press Alt+F9 to toggle guides on or off.
© 2014, John Wiley & Sons, Inc.
Microsoft Official Academic Course, Powerpoint 2013

9. Rotate and Flip an Image
You can rotate or
Flip pictures to change
Their orientation on a
Slide.
Rotating spins the
Picture around its center.
Flipping creates a
Mirror image of it.
4. Use the more rotation
Option where you can type a specific rotation amount in the Rotation text box.
Another Way: Click the Arrange button on the Home tab, click Rotate, and choose a rotation option.
© 2014, John Wiley & Sons, Inc.
Microsoft Official Academic Course, Powerpoint 2013

10. Microsoft Official Academic Course, Powerpoint 2013
Crop an Image
You can crop an object to remove part of the object.
When you crop a picture, you remove a portion of the graphic you think is unnecessary in order to focus attention on the most important part of a picture.
The crop button is
located on the Picture
Tools Format tab in the
size group.
© 2014, John Wiley & Sons, Inc.
Microsoft Official Academic Course, Powerpoint 2013

11. Microsoft Official Academic Course, Powerpoint 2013
Resize an Image
There are 3 ways to adjust the size of a picture:
1. dragging the corner
2. setting measurements in the Size and Position controls in the Format Picture task pane
3. setting a measurement in the size group on the Picture Tools Format tab.
You will want to maintain a picture’s aspect ratio when you resize it. The aspect ratio is the relationship of width to height.
You can also specify a percentage of the original dimensions, instead of an exact size. This action is called scaling.
Take Note: If you have difficulty getting the size right because Smart Guides pop up to snap the image into alignment with other objects on the slide, turn off Smart Guides temporarily. Right-click an empty area of the slide, point to Grid and Guides, and click Smart Guides. Repeat that same procedure to re-enable the feature.
© 2014, John Wiley & Sons, Inc.
Microsoft Official Academic Course, Powerpoint 2013

12. Apply a Style to a Picture
PPT provides a number of styles you can use to apply borders and other effects to images.
You can easily apply styles with heavy borders, shadow and reflection effects and different shapes like ovals.
Use styles to dress up your images or format them consistently throughout a presentation.
© 2014, John Wiley & Sons, Inc.
Microsoft Official Academic Course, Powerpoint 2013

13. Adjust a Picture’s Brightness And Sharpness
You may need to modify a picture’s appearance to make it show up well on a slide.
In PPT 2013, brightness, contrast and Sharpness/softness are all controlled from the same section of the Format Picture task pane.
For presets, you can select from the Corrections button’s menu. For precise amounts, you can use the task pane.
© 2014, John Wiley & Sons, Inc.
Microsoft Official Academic Course, Powerpoint 2013

14. Adjust a Picture’s Brightness And Sharpness Task Pane
Another Way: You can use the increment arrow buttons to set the values instead of dragging if you find that easier.
© 2014, John Wiley & Sons, Inc.
Microsoft Official Academic Course, Powerpoint 2013

15. Apply Color Adjustments
Color adjustments allow you to adjust minor exposure or color problems without having to
Have a third part photo editing
Program.
Color saturation determines
The intensity of the color.
Color tone refers to the subtle
Tint of the image’s color.
Recolor allows you to select
Color wash to place over the image.
© 2014, John Wiley & Sons, Inc.
Microsoft Official Academic Course, Powerpoint 2013

16. Add Picture Effects to an Image
There are two types of effects that you can apply to a picture:
Picture effects like glow, shadow and bevel. These affect the outer edges of the picture.
Artistic effects like chalk, sketch or line drawing. These affect the picture itself.
© 2014, John Wiley & Sons, Inc.
Microsoft Official Academic Course, Powerpoint 2013

17. Add Artistic Effects to an Image
Artistic effects allow you to transform the picture itself, not just the outer edges.
Some of the effects can even make the picture look less like a photograph and more than a hand-drawn work of art.
© 2014, John Wiley & Sons, Inc.
Microsoft Official Academic Course, Powerpoint 2013

18. Remove an Image Background
Most photos do not use transparency. If you want to make areas of certain color transparent, use
Remove background command.
The Remove image background
Is found on the Picture Tools
Contextual tab.
© 2014, John Wiley & Sons, Inc.
Microsoft Official Academic Course, Powerpoint 2013

19. Compress the Images in a Presentation
When adding pictures to a presentation, you need to consider the size of the presentation. Pictures add to the file size and can make a large presentation hard to work with.
Compressing images reduces the file size of a presentation by reducing its resolution (dots per inch).
This action can make the presentation easier to store, to others and speeds up display if you have to work on a slow computer system.
© 2014, John Wiley & Sons, Inc.
Microsoft Official Academic Course, Powerpoint 2013

20. Microsoft Official Academic Course, Powerpoint 2013
Draw Lines
PPT offers drawing tools that allow you to create both basic and complex drawings.
To draw a line, select
The line tool and click
Where you want to begin
The line. Hold down the
Mouse button and drag
To make the shape
The desired size.
You can use the
Shift key to constrain some
Shapes to a specific appearance.
© 2014, John Wiley & Sons, Inc.
Microsoft Official Academic Course, Powerpoint 2013

21. Microsoft Official Academic Course, Powerpoint 2013
Draw and Resize Shapes
PPTs shape gallery contains well over 100 different shapes.
Just select a shape and then drag on the slide to draw it there.
When creating shapes, you
Can simply “eyeball” the size, use
The rulers or gridlines to help with
The size or use the size group on
The Drawing Tools format tab
To scale the object.
You can also constrain a shape
While drawing it by holding down
The Shift key to maintain its
Aspect ratio.
© 2014, John Wiley & Sons, Inc.
Microsoft Official Academic Course, Powerpoint 2013

22. Microsoft Official Academic Course, Powerpoint 2013
Add Text to Shapes
You can improve a drawing by labeling the shapes to stat what they represent.
In PPT you can add text by simply clicking and typing the text.
When you add text to a shape, the shape takes the function of a text box.
PPT automatically wraps text in the shape as in a text box.
If the text does not fit, you can resize the shape or change the text’s size.
© 2014, John Wiley & Sons, Inc.
Microsoft Official Academic Course, Powerpoint 2013

23. Microsoft Official Academic Course, Powerpoint 2013
Format Shapes
You can change the fill color or texture, add borders, and use effects such as shadows and bevels to shapes.
You can also apply Shape Styles to save time by formatting a shape using a preset.
To select several objects, use the shift key
Take Note: You can use the Shape Outline button in the Drawing group on the Home tab or in the Shape Styles group on the Drawing Tools Format tab.
© 2014, John Wiley & Sons, Inc.
Microsoft Official Academic Course, Powerpoint 2013

24. Microsoft Official Academic Course, Powerpoint 2013
Create a Custom Shape
New feature in 2013
Can combine multiple drawn lines and shapes together into more complex shapes.
You can overlap two or more shapes and then issue a command that combines them.
© 2014, John Wiley & Sons, Inc.
Microsoft Official Academic Course, Powerpoint 2013

25. Microsoft Official Academic Course, Powerpoint 2013
Set Object Order
Objects stack up on a slide in the order in which you created them, from bottom to top.
The last item you create or add will be at the top of the stack.
Some objects can obscure other objects because of the order in which you add them to the slide.
Bring to front: selected object is in front/on top of stack.
Bring forward: an object one layer toward the front or top
Send to back: an object all the way to back or bottom of stack.
Send backward: an object one layer toward the back or bottom of the stack.
© 2014, John Wiley & Sons, Inc.
Microsoft Official Academic Course, Powerpoint 2013

26. Align Objects with Each Other
PowerPoint allows you to align (or distribute) objects to each other or to the slide.
The alignment options allow you to line up objects on a slide both horizontally and vertically.
Options include:
Align left
Align center
Align right
Align top
Align middle
Align bottom
© 2014, John Wiley & Sons, Inc.
Microsoft Official Academic Course, Powerpoint 2013

27. Microsoft Official Academic Course, Powerpoint 2013
Group Objects
When a drawing has a number of objects, it can be tedious to move each one if you need to reposition.
Grouping objects allows you to work with a number of objects as one unit.
© 2014, John Wiley & Sons, Inc.
Microsoft Official Academic Course, Powerpoint 2013

28. Create a Photo Album Presentation
PPT can create a special type of presentation for situations where the primary purpose is to display photos.
Photo album is useful when you want to showcase multiple photographs.
This special presentation type allows you to set up consistent formatting that will apply to every photo in the presentation automatically.
You can also specify captions for the pictures and display them in color or black and white.
Take Note: Even though you are using the Insert tab, you are not actually inserting the photo album into the existing presentation; instead, you are creating a brand-new presentation file.
© 2014, John Wiley & Sons, Inc.
Microsoft Official Academic Course, Powerpoint 2013

29. Create a Photo Album Presentation
A photo album presentation is different from a regular presentation file because it is easy to reformat and manipulate later.
© 2014, John Wiley & Sons, Inc.
Microsoft Official Academic Course, Powerpoint 2013

30. Create a Photo Album Presentation
Using the photo album dialog box, you can easily reorder the pictures, choose whether or not to display captions, add text boxes and more.
© 2014, John Wiley & Sons, Inc.
Microsoft Official Academic Course, Powerpoint 2013