Welcome to the Webinar for National Traffic Incident Management

Welcome to the Webinar for National Traffic Incident Management
Responder Training November 5, 2012 Start Time is 1:30 PM Eastern Audio Call In Number: ; Conference Code: Please MUTE your computer speakers

Welcome and SHRP2 Overview
Pam Hutton AASHTO SHRP2 Implementation Manager Welcome, and Pam introduces herself. A few housekeeping rules and reminders before we get started with this webinar. Please MUTE your computer speakers, audio will only be via the phone connection We have many participants in today’s webinar, If you have questions please use the Q&A option at the top of your LiveMeeting screen and questions will be answered at the end of the Webinar If your question is directed to a specific speaker, please note it in the question. Finally, this is a recorded webinar, so this will be available later for you or your colleagues to listen to

Today’s Webinar Agenda
1:30 Welcome and SHPR2 Program Overview Pam Hutton , AASHTO SHRP2 Implementation Manager 1:35 Product Description: Overview of the SHRP2 National Traffic Incident Manager (TIM) Responder Classroom Training Program Paul Jodoin, FHWA TIM Program Manager Tim Lane, FHWA Public Safety Program Manager 1:55 A State’s Perspective: Experience from Training, Mike Flynn, Assistant Director for Field Operations, Ohio DOT 2:05 Bringing Training to Your State Paul Jodoin, FHWA TIM Program Manager 2:15 AASHTO Committees and Subcommittees: Getting Involved Gummada Murphy, AASHTO Associate Program Director of Operation John Corbin, Director of Traffic Operations, Wisconsin DOT 2:30 Questions and Answers, Pam Hutton to moderate 3:00 Adjourn Presenters are: Pam Hutton, SHRP2 Implementation Manager for AASHTO Paul Jodoin, FHWA Traffic Incident Manager (TIM) Program Manager Tim Lane, FHWA Public Safety Program Manager Mike Flynn, Assistant Director for Field Operations, Ohio DOT Gummada Murthy, AASHTO Associate Program Director of Operations John Corbin, Director of Traffic Operations, Wisconsin DOT

SHRP2 Program: Overview
Save lives. Save money. Save time. $218 million, federally funded research program to address critical transportation challenges: Making highways safer Fixing deteriorating infrastructure Reducing congestion Collaborative effort of AASHTO, FHWA, and TRB Aims to advance innovative ways to plan, renew, operate, and improve safety on the Nation's highways These and many other new transportation solutions are the result of $218 million in federally funded research. SHRP2 – short for the Second Strategic Highway Research Program - was authorized in the Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users (SAFETEA-LU). Builds on the success of the original SHRP ( ) which resulted in Superpave and other advances in maintenance and operations. SHRP2 implementation is led by FHWA in cooperation with AASHTO. The research was completed by TRB and TRB still closely supports the implementation efforts.

SHRP2 Program: Focus Areas
Safety: fostering safer driving through analysis of driver, roadway and vehicle factors in crashes, near crashes, and ordinary driving Renewal: maintaining and repairing the deteriorating infrastructure using already-available resources Reliability: managing non-recurring events to create more predictable travel times Capacity: building a highway system that creates minimum disruption and meets the environmental, and economic needs of the community. Nearly all of the 90+ projects have evolved from a pressing need at the state and local level. Four focus areas: Safety is conducting the largest ever on-the-road driving study to better understand the interaction among various factors involved in highway crashes—driver, vehicle, and infrastructure—so that better safety countermeasures can be developed and applied to save lives. Renewal is developing technologies and institutional solutions to support more rapid and systematic rehabilitation of highway infrastructure in a way that presents minimal disruption to users, and results in longer-lasting facilities. Reliability is developing analytical techniques, design procedures, and institutional approaches to address events—such as crashes, work zones, special events, and inclement weather—that result in unpredictable congestion and make travel times unreliable. Capacity research is developing tools that will integrate environmental, economic, and community requirements into the analysis, planning, and design of new highway capacity to align them with community goals so that delays due to conflicts can be avoided.

SHRP2 Program: Implementation
$90M Funds already available MAP-21 Funding provides 4% of SP&R funding Totals approx $58 M FHWA plans to contribute $7-8 M additional 2/3 of the money comes back to the states in demo’s SHRP2 Implementation is a substantial program that will result in demonstration projects, technical assistance, peer exchanges and workshops and other tools to support the state DOT’s and other users in implementing the products.

SHRP2 Program: Implementation
The 3-year program currently includes implementation of 28 products over the course of 4-5 years. 7 projects have begun the implementation planning process this year, including L12. Each year another 6-7 products will be introduced. Pam to introduce Paul Jodoin and Tim Lane

Overview of SHRP2 National Traffic Incident Manager Responder Training Program
Paul Jodoin FHWA Traffic Incident Manager (TIM) Program Manager Tim Lane FHWA Public Safety Program Manager These and many other new transportation solutions are the result of $232.5 million in federally funded research. SHRP2 – short for the Second Strategic Highway Research Program - was authorized in the Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users (SAFETEA-LU). Builds on the success of the original SHRP ( ) which resulted in Superpave and other advances in maintenance and operations. TRB managed more than 90 unique research projects. In some cases, research resulted in products and processes that have been field tested and are now being systematically adopted by FHWA and AASHTO for implementation

SHRP2 National TIM Responder Classroom Training Program
Objectives of Program: Improved responder safety Improved reliability (reduced incident duration) Improved motorist safety (reduced secondary crashes) Approach: Researched core competencies All disciplines participated every step Development of multi-disciplinary training program for all responder stakeholders Cross-training in TIM core competencies

EVERY DAY COUNTS Created by FHWA Admin. Victor Mendez in 2010 Partnership includes all the major associations that deal with highways. Goal: Speed up the use of innovations which enhance safety, quality, cost efficiency and mobility Every two years: new set of initiatives Partnership includes all the major associations that deal with highways: American Association of State Highway Transportation Officials Associated General Contractors American Road Transportation Builders Association National Association of County Engineers American Council of Engineering Consultants

2nd Wave of Initiatives Programmatic Agreements Locally Administered Projects 3D Modeling for Construction Means and Methods Accelerated Bridge Construction Intelligent Compaction Design Build CMGC Alternative Technical Concepts Geospatial Data Collaboration High Friction Surfaces Level of NEPA Documentation TIM Responder Training

To the extent possible: Conduct multi-discipline sessions 2 instructors (police, fire, DOT) per session 4 hours curriculum will be available Other training options: Per module Police only Academy curriculums

Train the Trainer (TtT): Multi-discipline full curriculum developed in SHRP2 project. After completing the TtT course participants will be equipped to provide the training to a larger audience of incident responders in their discipline. Classroom Training: Multi-discipline trainers trained through the TtT courses will conduct classroom-based training for a broader audience of incident responders across that state and/or region. After completing the TtT course participants will be equipped to provide the training to a larger audience of incident responders in their discipline.

Audience Law Enforcement officers Fire and Rescue personnel Transportation Professionals Public works Emergency medical services Towing and recovery Hazmat responders Coroners/medical examiner Miscellaneous responders

TRB TtT Pilots Conducted – Nashville, Richmond, Helena, Ft. Lauderdale FHWA TtT’s Conducted Phoenix, Columbus, Oklahoma City, Tulsa, Wisconsin*, Akron/Cleveland FHWA scheduled Concord NH, St. Louis, MO Discussion Stage MA, PA,WA,IL*,CA, KS,NY, NE, GA, NC Transportation Research Board (TRB) 4 Pilot Workshops –Train the Trainer – 1 Proof of Concept Workshop Federal Highway Administration Implementation Multi-Discipline Train the Trainer Sessions Started August Aggressive schedule

Implementation Goals: By December 2014: TtT in every State plus DC and PR Conduct TtT sessions Train State/local Instructors to deliver classroom training

Instructor SharePoint Site After teaching a class: Enter the requested data at the link for Returning Instructors TOOLS UNDER DEVELOPMENT E-Learning Course An eTools version of the training will be developed to facilitate wide scale deployment of the training Evaluation: assess the degree to which the training accomplishes the L12 objectives of improving TIM core competencies and coordination among multidisciplinary response teams.

Instructors Enter Classes Taught Click “Add new item”, complete the form that appears, and save

SHRP2 National TIM Responder Classroom Training
State Implementation Effort Individual State Implementation Plan State/Territory Specific Draft prior to initial training “living document” Tracking Progress Monitor course roll-out Measure success Provide detailed reporting Real Time Feedback 1. State Implementation Effort Each State will prepare an Implementation Plan State/Territory Specific Draft prior to initial training “living document” Innovative/Leadership Goal is to reach all responders 2. Tracking Progress Monitor course roll-out Measure success Provide detailed reporting Real Time Feedback

State Implementation Effort Keys to Success WHO? Has overall (or shared) responsibility for training and implementation Will conduct the Training Are the multi-disciplinary recipients (students) Can be contacted at FHWA for questions and assistance HOW? Will the training be promoted Much time can students commit to training (4 or 16 hours) Will training be tracked and/or documented Explain how, who and what to coordinate

Draft Implementation Plan First 30 days Keys for Success: Conduct Kick-Off Meeting Identify primary Point-of-Contact (POC) and support staff Establish Implementation Committee and Chair Identify/finalize participants for Train-the-Trainer (TtT) session Finalize TtT session date, time, and location Identify partner agencies Prepare methods to promote training Submit “Draft Plan” to FHWA

Final Implementation Plan First 90 Days Keys for Success: Conduct TtT sessions and discuss finalization of Implementation Plan with Trainers Review and finalize partner agencies Develop SMART goals for student training Promote Training Ensure student tracking Submit Final Implementation Plan to FHWA

Implementation Plan Checklist (On-Going) Keys for Success: Conduct student training sessions (6-8 per year minimum) Conduct Implementation Committee Meetings FHWA will have regular conference calls with State or Area POC’s Compile and submit Responder (student) tracking reports to FHWA Review and update implementation plan

Implementation Tracking Progress Keys for Success: Tracking Implementation/Training Progress: Allow us to address any problems early in the implementation phase Provide “real time” progress to decision makers Identify future needs Electronic Tracking of Implementation of Training Instructors will have access to “SharePoint” Site Completed at the end of each course

A State’s Perspective Mike Flynn Asst Director for Field Operations
Ohio Department of Transportation These and many other new transportation solutions are the result of $232.5 million in federally funded research. SHRP2 – short for the Second Strategic Highway Research Program - was authorized in the Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users (SAFETEA-LU). Builds on the success of the original SHRP ( ) which resulted in Superpave and other advances in maintenance and operations. TRB managed more than 90 unique research projects. In some cases, research resulted in products and processes that have been field tested and are now being systematically adopted by FHWA and AASHTO for implementation

State Perspective Ohio hosted 3 FHWA Advanced TIM workshops in the Columbus, Cincinnati and Cleveland areas last fall. Attended by various first responders in the metro areas followed by an executive overview meeting with key agencies by FHWA staff.

State Perspective Train the Trainer , Columbus
Certified 44 instructors that have established multi-discipline training teams for our state. These training teams are coordinated at the ODOT District level with 12 regions identified for training programs. These teams comprised of an OSHP District Officer, ODOT District Supervisor and Fire Representative where available, will push the training down to the county level. Attendees included: 7 local law enforcement agencies 4 fire agencies 2 Sheriff Departments 14 OSHP 17 ODOT

State Perspective ODOT Initiatives
Ohio QuickClear/TIM steering committee that is co-chaired by ODOT and ODPS. Metropolitan TIM committees in the greater Cleveland, Columbus, Cincinnati and Toledo areas. The prime focus is promotion of the TIM philosophy statewide by support of the National Unified Goal. Membership is from all areas of response/support agencies in Ohio. Committees meet regularly to conduct after action reviews and discuss TIM management needs for their respective areas. - The metro groups are hosted by ODOT but include local police, fire and towing agencies.

State Perspective ODOT Initiatives (cont.)
QuickClearance manuals and brochures Distribution of the IACP TIM Video to the emergency response community TIM training and policy for ODOT Construction Zones and the Ohio Contractor’s Association Ohio Towing and Recovery Incentive Program Direct Liaison for Fire Department personnel 1st statewide TIM seminar is being scheduled for the Spring of 2013 Reprint of QuickClearance manuals and brochures for public distribution Public website for TIM information/downloads Development of interoperable communications by wider distribution of the Ohio MARCS radios to ODOT responders Distribution of the IACP TIM Video to the emergency response community via the CIMS (Critical Information Management System) via Ohio Homeland Security TIM training and policy under development for ODOT Construction Zones and the Ohio Contractor’s Association Ohio Towing and Recovery Incentive Program – System to offer incentives to Ohio’s large towing companies for reducing closure times on major truck crashes. This proposal has been prepared and has been submitted for bids as a test project in the greater Columbus area. A full time person will be employed by ODOT to specifically engage Fire Department personnel starting on November 18th, 2012 The first statewide TIM seminar is being scheduled for the Spring of 2013

State Perspective Sustaining the Momentum
A 2nd SHRP2 TtT is being conducted in the Akron area Full booking (72) with more emphasis on Fire and other support agencies at this event. A 3rd SHRP2 Session in planning phase A regional training session is scheduled at the Ashland ODOT headquarters hosted by the District 3 TIM team A regional group TtT course is in planning phase for the greater Toledo Area by District 2 group. TIM Goals will be measured using speed data provided by INRIX A 2nd SHRP 2 TtT is being conducted in the Akron area on November 7th and 8th, 2012. Attendees scheduled for the 2nd Training include: 15 local law enforcement agencies, including Cleveland, Akron and Canton 25 fire agencies, including Cleveland, Canton and Youngstown 4 Sheriff Departments including Summit and Trumbull Counties 8 Towing and Recovery members 1 Summit County EMA 3 City/Service Engineers 7 ODOT 9 OSHP A third SHRP 2 Session is in the planning phase for the greater Cincinnati area. We are projecting this course for February of 2013. A regional training session is scheduled for November 7th at the Ashland ODOT headquarters hosted by the District 3 TIM team. Focus will be to do initial TIM training for regional law enforcement and DOT staff. A regional group Train the Trainer course is in the planning phase for the greater Toledo Area by our District 2 group.

FHWA Traffic Incident Manager (TIM) Program Manager
Training in Your State Paul Jodoin FHWA Traffic Incident Manager (TIM) Program Manager These and many other new transportation solutions are the result of $232.5 million in federally funded research. SHRP2 – short for the Second Strategic Highway Research Program - was authorized in the Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users (SAFETEA-LU). Builds on the success of the original SHRP ( ) which resulted in Superpave and other advances in maintenance and operations. TRB managed more than 90 unique research projects. In some cases, research resulted in products and processes that have been field tested and are now being systematically adopted by FHWA and AASHTO for implementation

Training in Your State Getting all the players to the table
BARRIERS AND CHALLENGES Getting all the players to the table Acceptance of receiving the training Sustainability Need more information on potential barriers and challenges and approaches to overcome these

Training in Your State Why get this training?
Access to the most up-to-date, multi-agency standards and best practices successfully used across the nation to improve on-scene responder and motorist safety. Develops qualified trainers for your state with uniform practices and advanced standards. All TIM Players attend the training creating a unified “team” approach allows the roads to be cleared faster Training modules are flexible and can incorporate local or state regulations or techniques. Three injury crashes occur every minute in the United States, putting nearly 39,000 incident responders potentially in harm’s way every day. Congestion from these incidents often generates secondary crashes, further increasing traveler delay and frustration. The longer Incident responders remain at the scene, the greater the risk they, and the traveling public, face. Minimizing the time and resources required for incident clearance is essential to meeting our goals for safety and reliability. Having well-trained responders that can more quickly reduce the time it takes to clear accidents, offering the benefits of reduced congestion and lost travel time for travelers, as well as the potential to better protect our incident responders.

Saves Lives, Saves Money, Saves Time
Training in Your State RESULTS In Atlanta, GA, improved incident response practices reduced secondary crashes by 69 percent in 12 months, saving lives and more than $1 million in delays. Saves Lives, Saves Money, Saves Time You’ve already heard from Mike Flynn on the Initiatives in Ohio…now consider what has happened in Georgia Training has been held in Virginia, Florida, Montana, Arizona, Tennessee, Oklahoma, Ohio, and Colorado. The International Association of Chiefs of Police, the International Association of Fire Chiefs, and the National Volunteer Fire Council have endorsed the program.

Training in Your State FHWA Division POC’s
Engagement/Buy in from Police and Fire Leadership Implementation Committee Implementation Plan Draft A 2nd SHRP 2 TtT is being conducted in the Akron area on November 7th and 8th, 2012. Attendees scheduled for the 2nd Training include: 15 local law enforcement agencies, including Cleveland, Akron and Canton 25 fire agencies, including Cleveland, Canton and Youngstown 4 Sheriff Departments including Summit and Trumbull Counties 8 Towing and Recovery members 1 Summit County EMA 3 City/Service Engineers 7 ODOT 9 OSHP A third SHRP 2 Session is in the planning phase for the greater Cincinnati area. We are projecting this course for February of 2013. A regional training session is scheduled for November 7th at the Ashland ODOT headquarters hosted by the District 3 TIM team. Focus will be to do initial TIM training for regional law enforcement and DOT staff. A regional group Train the Trainer course is in the planning phase for the greater Toledo Area by our District 2 group.

AASHTO Committees and Subcommittees
Gummada Murphy AASHTO Associate Program Director of Operations John Corbin Director of Traffic Operations, Wisconsin DOT These and many other new transportation solutions are the result of $232.5 million in federally funded research. SHRP2 – short for the Second Strategic Highway Research Program - was authorized in the Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users (SAFETEA-LU). Builds on the success of the original SHRP ( ) which resulted in Superpave and other advances in maintenance and operations. TRB managed more than 90 unique research projects. In some cases, research resulted in products and processes that have been field tested and are now being systematically adopted by FHWA and AASHTO for implementation

AASHTO will inform its appropriate committees on the specifics of the SHRP2 National TIM Responder Classroom Training Program Committees will also consider any resolutions brought forward in support of the program at its meetings Special Committee on Transportation Security and Emergency Management Subcommittee on Systems Operation and Management Task Force on Incident Management Subcommittee on Traffic Engineering Subcommittee on Maintenance Standing Committee on Highway Traffic Safety AASHTO will inform its appropriate committees on the specifics contained in the SHRP2 National TIM Responder Classroom Training Program These committees will also consider any resolutions brought forward in support of this at its meetings. These committees include: Special Committee on Transportation Security and Emergency Management Subcommittee on Systems Operation and Management Task Force on Incident Management Subcommittee on Traffic Engineering Subcommittee on Maintenance Standing Committee on Highway Traffic Safety

AASHTO’s committees will assist FHWA in identifying trainers AASHTO will work to include sufficient number of state DOT representatives in the classroom and e-learning courses AASHTO’s committees will assist FHWA in identifying appropriate trainers to participate in TtT courses to ensure that each workshop has at least one representative from a state DOT. AASHTO will work to include the participation of a sufficient number of state DOT representatives in the classroom and e-learning courses to ensure that proper “teaming” occurs when the incident management techniques are used in the field.

AASHTO will assist FHWA in outreach and marketing of the SHRP2 National TIM Responder Classroom Training Program AASHTO will identify “champions” at the state DOT level who will help advance this within their state and nationally, and will provide marketing assistance AASHTO will assist FHWA in outreach and marketing of the SHRP2 National TIM Responder Classroom Training Program to relevant state DOT target audiences, including operations, traffic control and management, clean up, maintenance, and communications. AASHTO will identify “champions” at the state DOT level who will help advance the solution within their state and nationally, and will provide marketing assistance to them to ensure the momentum developed by the solution continues into the future.

(Please use the Q&A tab at the top of your LiveMeeting Screen)
QUESTIONS? (Please use the Q&A tab at the top of your LiveMeeting Screen) Thank all of the speakers, Remind those that if they have questions they can use the Q&A tab at the top of the LiveMeeting Screen and you will call upon them 

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