1. SHARE Special Project Cash Management Remediation
Requesting Agency:
Ricky Bejarano
State Controller
DFA Financial Control Division
SHARE:
David Holmes
SHARE Systems Manager

2. SHARE Special Project Cash Management Remediation
The SSP Cash Management Remediation is requesting certification for the Phase II Implementation
Project Justification:
Statewide cash balances haven’t been fully reconciled since the inception of SHARE in July of 2006
Monthly reconciliation of general ledger cash accounts to bank activity is required by Section J NMSA 1978
Full, accurate and timely statewide cash reconciliation is essential to all State agencies. Without it:
Fraud, corruption and theft may go undetected
Bank overdrafts may occur
General Ledger cash balances are unreliable

3. SHARE Special Project Cash Management Remediation
Project Objectives:
Improve financial data processing functionality and system integration
Reduce reliance on manual processes and system customizations
Implement Treasury functionality not currently deployed in SHARE
Preparation for the planned SHARE Financials upgrade

4. SHARE Special Project Cash Management Remediation
Key Updates:
Emergency Loan approved by State Board of Finance September 18, 2012
Loan proceeds will fund Phase II of the project
Cash Management Plan and Business Processes (Phase 0) deliverable published October 12, 2012
Available on DFA’s website at:
DoIT Contract with Deloitte Consulting, LLP executed October 23, 2012
Phase I scheduled to be completed November 30, 2012
Planned Implementation date is February 1, 2013
Phase II scheduled to be completed March 15, 2013

5. SHARE Special Project Cash Management Remediation
Changes Requested for Certification:
Expand scope to include Implementation activities
Increase project budget to fund Phase II (Build, Test, Deploy/Deliver, and Operate/Support)
Revise project schedule due to contracting delays

6. SHARE Special Project Cash Management Remediation
Updated Timeline for Cash Management Remediation project:

7. SHARE Special Project Cash Management Remediation
Cash Management Remediation Budget
Major Project Deliverable and Performance Measure
Budget
Due Date(s)
Project Phase
Define Business Requirements. Determine project goals and deliverables, Begin development of Project Management Plan. Perform software functionality assessment. Prepare and conduct workshops.
$20,000.00
Various
Initiation- received PCC certification 8/22/12
Completion of Project Management Plan and Project Schedule. Define requirements, fit-gap, and business processes. Functional and technical design.
$126,000.00
Nov. 30, 2012
Planning- received PCC certification 8/22/12
PMP updates, Project Schedule updates, Project Reporting
$40,000.00
Mar. 15, 2013
Implementation
Configuration/reports. Unit and integration testing. Training. UAT and regression testing.
$180,000.00
Feb. 1, 2013
Perform Knowledge Transfer, Create Job Aids, Develop resolution approach remediation, Go-Live
$120,000.00
DoIT Closure Report and Lessons Learned Post Mortem, Post- Implementation Support
$60,000.00
Closeout
Total
$546,000.00

8. SHARE Special Project Cash Management Remediation
Q & A