1. PRESENTED BY THE ACTING DIRECTOR-GENERAL Dr. S.M GULUBE
PRESENTATION TO PCD&MV
PRELIMINARY 4th QUARTERLY PERFORMANCE REPORT (QPR) FOR THE PERIOD ENDING 31 MARCH 2016
PRESENTED BY THE ACTING DIRECTOR-GENERAL
Dr. S.M GULUBE
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2. Together We Move South Africa Forward
PRESENTATION OUTLINE
The Aim of the Presentation
The Mandate of the Department
Approved Budget Programme Structure
4th Quarter Overall Performance Overview
Performance against Selected Performance Indicators and Targets
Performance against Set Targets as per APP
Programme 1: Administration
Programme 2: Socio-Economic Support (SES)
Programme 3: Empowerment and Stakeholder Management (ESM)
Performance Overview on Human Resource
Performance Overview on Financial Information
Conclusion
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3. AIM OF THE PRESENTATION
To present the Department of Military Veterans 4th Preliminary Quarterly Performance Report for the period ending 31st March 2016
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4. THE MANDATE OF THE DEPARTMENT
Legislative mandate derived from the Military Veterans Act 18 of 2011 “To provide national policy and standards on socio-economic support to military veterans and their dependants, including benefits and entitlements to help realise a dignified, unified, empowered and self-sufficient community of military veterans”.
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5. APPROVED BUDGET PROGRAMME STRUCTURE
Sub-Programmes
1. Administration
Management
Corporate Services
Financial Administration
Internal Audit
Strategic Planning, Policy Development, Monitoring and Evaluation
Office Accommodation
2. Socio-Economic Support
Database and Benefits management
Health-care and Well being services
Socio-Economic Support Management
3. Empowerment and Stakeholder Management
Provincial Offices and Stakeholder Relations
Empowerment and Skills Development
Heritage, Memorials, Burials and Honours
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6. THE LEGEND COLOUR CODING
Target achieved
95% -100% (Green)
Target partially achieved
50% - 94% (Amber)
Target not achieved
0%-49% (less than 50%) (Red)
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7. 4th QUARTER OVERALL PERFORMANCE OVERVIEW
The Department committed itself to achieve 20 targeted performance indicators during the 2015/16FY.
Of the 20 targeted performance indicators, 9 targets were achieved which constituted to 45% of the overall achievement.
Departmental Performance = No. of targets achieved x 100
Total no of targets set
= 9 x 100 20
= 45%
The department achieved 45% on the overall performance for the 2015/16FY.
Planned targets
Targets achieved
Targets not achieved
20 of 20 APP targets 9 11
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8. PERFORMANCE AGAINST SELECTED PERFORMANCE INDICATORS AND TARGETS
Performance Indicator as per APP
Annual Target as per the 2015 APP
Quarter 1 Target as per APP
Quarter 1 output – Validated
Quarter 2 Target As Per APP
Quarter 2 Output – Validated
Quarter 3 Target as per APP
Quarter 3- output validated
Quarter 4 Target as per APP
Quarter 4 Preliminary output
Major Variance
Initiatives/mitigation strategies (provide initiative to address the variance in a bullet form)
Overall progress of indicator (Green, Amber or Red)
PPI 202: Number of military veterans with decent housing per year
3 000 -
1 500
41 (10 Lukhanji, 30 Bloemfontein & 1 Port Elizabeth)
1 500
134
2 866
- DHS and DMV have engaged to re-priorities housing, with DHS provincial heads of Dept. instructed to oversee housing provisioning.
PPI 203: Number of Military Veterans with access to healthcare services per year
8 000
7 000
7 218
7 250
7 663
7 500
8074
8264
+264
- Healthcare intake is demand driven. Access to health cannot be denied.
- The benefits were adequately marketed in the past, resulting in an on-going demand.
PPI 301: Number of private sector companies and organs of state in partnership with the Department of Military Veterans per year 10 5 3
11 (3=Q3 + 3=Q2 + 5=Q1) +1
N/A
PPI 303: Number of military veterans with access to relevant training and skills development year
500
197
610
1 000
603
537
1053
Strengthening collaboration with Provincial DMV Offices and SANMVA to enhance skills development, applications and submissions
PPI 305: Number of military veterans memorial sites erected per year 2 1
DMV has engaged with DAC and the National Heritage Council to discuss National Liberation Heritage Route which featured memorial sites as part of the output.
134 Houses were build for military veterans; 45 in Mpumalanga, 30 in Free State, 52 in Eastern Cape and 07 North West for the period under review. 16 properties of military veterans were rescued from repossession.
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9. Together We Move South Africa Forward
PERFORMANCE AGAINST SET TARGETS AS PER THE ANNUAL PERFORMANCE PLAN (APP) 2015/16FY
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10. ADMINISTRATION PERFORMANCE OVERVIEW
The Department committed itself to achieve 10 targeted performance indicators during the 2015/16FY.
Of the 10 targeted performance indicators, 6 targets were achieved which constituted to 60% of the overall achievement.
Departmental Performance = No. of targets achieved x 100
Total no of targets set
= 6 x 100 10
= 60%
The department achieved 60% on the overall performance for the 2015/16FY.
Planned targets
Targets achieved
Targets not achieved
10 of 10 APP targets 06 04
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11. PROGRAMME 1: ADMINISTRATION (1)
Performance Indicator as per APP
Target for 2015 as per Annual Performance Plan (APP)
Quarter 1 Target as per APP
Quarter 1 output validated
Quarter 2 Target as per APP
Quarter 2- output validated
Quarter 3 Target as per APP
Quarter 3 output validated
Quarter 4 Target as per APP
Quarter 4 Preliminary output
Major Variance
Initiatives/mitigation strategies (provide initiative to address the variance in a bullet form)
Overall progress of indicator (Green, Amber or Red)
PPI 101: Percentage of SMS financial disclosure submitted to PSC
100% -  -
N/A
PPI 102: DMV Planning instruments approved and submitted to NT, AGSA, DPME and Parliament on time
Strategic Plan and APP developed, approved and submitted to NT, AGSA, DPME and Parliament on time. guidelines and approved Executive Authority and submitted to Parliament on time according to deadlines
Draft DMV Strategic Plan and APP developed for consultation
1st draft DMV SP and APP submitted to NT, AGSA, DPME for inputs
1st draft
DMV SP
and APP
submitted
to NT,
AGSA,
DPME for
inputs
2nd draft
approved
and tabled in parliament
Quarterly reports approved and submitted to NT, AGSA, DPME and Parliament on time
Quarterly reports approved and submitted to NT, AGSA, DPME and Parliament time
DMV fourth quarterly report submitted to NT, AGSA and DPME
DMV approved fourth quarterly report submitted to NT, AGSA and DPME
DMV first quarterly report submitted to NT, AGSA and DPME
DMV first quarterly report submitted to NT, AGSA and DPME
DMV second
quarterly
report
AGSA and DPME
DMV 2nd (Prelim) and Final Validated Q1 report were
DMV third
submitted to
NT, AGSA
and DPME
DMV 3rd (Prelim) and 2nd (final)
Audited Annual Report approved and submitted to NT, AGSA, DPME and Parliament on time
Audited Annual Report approved and submitted to NT, AGSA and DPME
DMV Annual Report submitted to NT, AGSA and DPME
Draft DMV Annual Report submitted to NT, AGSA and DPME
DMV Annual Report tabled in parliament
DMV Annual Report tabled in parliament
PPI 103: Number of meetings held to discuss MPAT Improvement Plan 4 1
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12. PROGRAMME 1: ADMINISTRATION (2)
Performance Indicator as per APP
Target for 2015 as per Annual Performance Plan (APP)
Quarter 1 Target as per APP
Quarter 1 output validated
Quarter 2 Target as per APP
Quarter 2- output validated
Quarter 3 Target as per APP
Quarter 3 output validated
Quarter 4 Target as per APP
Quarter 4 Preliminary output
Major Variance
Initiatives/mitigation strategies (provide initiative to address the variance in a bullet form)
Overall progress of indicator (Green, Amber or Red)
PPI 104: Percentage of Communication Strategy activities implemented
50%
N/A
PPI 105: Percentage of cases from the Presidential Hotline resolved
100%
PPI 106: Number of MSP implementation reports developed 4 1
Implementation report
The MSP is in the developmental stage and will be implemented in 2016/17FY
PPI 107: Percentage of staff attended training initiatives
25%
29%
5.2%
48.7%
40%
15%
PPI 108: Percentage of signed Performance Agreement submitted to HRM
30% -
70%
PPI 109: Percentage staffing of vacant funded posts
90%
80%
83%
82%
85%
79%
11%
In the process of speeding-up the filling of vacant critical posts
PPI 110: Number of days to settle outstanding payments
<30 days
58% invoices paid within 30 days
63% invoices paid within 30 days
51% invoices paid within 30 days
82% invoices paid within 30 days
8% invoices not paid within 30 days
Follow-up on the submitted claims and invoices to ensure payment within the specified period
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13. SES PERFORMANCE OVERVIEW
The Department committed itself to achieve 5 targeted performance indicators during the 2015/16FY.
Of the 5 targeted performance indicators, 3 targets were achieved which constituted to 40% of the overall achievement.
Departmental Performance = No. of targets achieved x 100
Total no of targets set
= 2 x 100 5
= 40%
The department achieved 40% on the overall performance for the 2015/16FY.
Planned targets
Targets achieved
Targets not achieved
05 of 05 APP targets 02 03
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14. Together We Move South Africa Forward
PROGRAMME 2: SES
Performance Indicator as per APP
Target for 2015 as per Annual Performance Plan (APP)
Quarter 1 Target as per APP
Quarter 1 output validated
Quarter 2 Target as per APP
Quarter 2- output validated
Quarter 3 Target as per APP
Quarter 3- output validated
Quarter 4 Target as per APP
Quarter 4- output Preliminary
Major Variance
Initiatives/mitigation strategies (provide initiative to address the variance in a bullet form)
Overall progress of indicator (Green, Amber or Red)
PPI 201: Percentage of bona fide Military Veterans verified and captured in a secured National Military Veterans' database
80%
50%
23%(13 34 0 updated)
70%
24%
75%
26% ( updated and captured)
98%
18%
- Appointment of additional staff to improve capacity will be conducted
- On-going engagements with IT to procure a database management system
- On-going program to encourage Military Veterans to update their personal records.
PPI 202: Number of military veterans with decent housing per year
3 000 -
1 500
41 (10 Lukhanji, 30 Bloemfontein & 1 Port Elizabeth)
1 500
134
2 866
- DHS and DMV have engaged to re-priorities housing, with DHS provincial heads of Dept. instructed to oversee housing provisioning.
PPI 203: Number of Military Veterans with access to healthcare services per year
8 000
7 000
7 218
7 250
7 663
7 500
8074
8264
+264
- Healthcare intake is demand driven. Access to health cannot be denied.
- The benefits were adequately marketed in the past, resulting in an on-going demand.
PPI 204: Number of bursaries provided for military veterans and their dependants per year
600
3 650
+3 050
N/A
PPI 205: Number of military veterans with access to public transport per year
- Resource, in the form of a Deputy Director has been tasked with the activation of the transport benefit.
- There is a planned pilot project with transport operators in KZN for MV transportation
134 Houses were build for military veterans; 45 in Mpumalanga, 30 in Free State, 52 in Eastern Cape and 07 North West for the period under review. 16 properties of military veterans were rescued from repossession.
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15. ESM PERFORMANCE OVERVIEW
The Department committed itself to achieve 5 targeted performance indicators during the 2015/16FY.
Of the 5 targeted performance indicators, 1 target was achieved which constituted to 20% of the overall achievement.
Departmental Performance = No. of targets achieved x 100
Total no of targets set
= 1 x 100 5
= 20%
The department achieved 20% on the overall performance for the 2015/16FY.
Planned targets
Targets achieved
Targets not achieved
05 of 05 APP targets 01 04
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16. Together We Move South Africa Forward
PROGRAMME 3: ESM
Performance Indicator as per APP
Target for 2015 as per Annual Performance Plan (APP)
Quarter 1 Target as per APP
Quarter 1 output validated
Quarter 2 Target as per APP
Quarter 2- output validated
Quarter 3 Target as per APP
Quarter 3- output validated
Quarter 4 Target as per APP
Quarter 4- output Preliminary
Major Variance
Initiatives/mitigation strategies (provide initiative to address the variance in a bullet form)
Overall progress of indicator (Green, Amber or Red)
PPI 301: Number of private sector companies and organs of state in partnership with the Department of Military Veterans per year 10 5
8 (3=Q2 + 5=Q1) -
11 (3=Q3 + 3=Q2 + 5=Q1) +1
N/A
PPI 302: Strategic initiatives established at national, continental and international levels per year 25
Continuous engagements with DIRCO to set up system for engagement with other countries that have Military Veterans programmes are on progress.
PPI 303: Number of military veterans to access relevant training and skills development year
3 000
500
197
610
1 000
603
537
1053
Strengthening collaboration with Provincial DMV Offices and SANMVA to enhance skills development, applications and submissions
PPI 304: Number of military veterans cooperatives established 40
32 awaiting registration
The registration of cooperatives as well as the provision of business development support and incubation will be outsourced in the 2016/17FY
PPI 305: Number of military veterans memorial sites erected per year 2 1
DMV has engaged with DAC and the National Heritage Council to discuss National Liberation Heritage Route which featured memorial sites as part of the output.
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17. PERFORMANCE OVERVIEW ON HUMAN RESOURCE
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18. DMV PERSONNEL ESTABLISHMENT PER SALARY LEVEL
No. of posts on approved
No. of funded posts
No. of permanent posts filled
No. of vacant posts before collapsing posts
No. of permanent posts collapsed
Additional posts after collapsing
Total number of posts filled after collapsing
Total number of vacant posts vacant after post collapsing rush 1 – _ 2 3 - 4 5 8 7 6 27 16 10 17 24 14 15 9 21 11 12 47 46 45 13 18
Total
169
130 36
133 31
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19. Explanatory summary on the organizational environment Slide 18
Departmental structure is top heavy and this affects the execution of functions at the MMS level to lower level.
It was recommended that some posts be collapsed to create operational posts.
The collapsed posts were created at administrative level 8, 9 and 10.
Some of the posts at level 6 were not collapsed instead merged in order to create high level operational posts.
The collapsing of posts is a temporary solution till the departmental structure is refined as currently the department is deliberating with the DPSA.
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20. TRANSFORMATION/EQUITY STATISTICS PER PROGRAMME 2015/16FY
Race and Gender
PROGRAMME 1: ADMINISTRATION CORP SERV/ODG/ INT AUDIT
PROGRAMME 2: MIL VET: SES
PROGRAMME 3: MIL VET: ESM
TOTALS
African Female 36 10 6 46
Coloured Female - 1
White Female 2
Asian Female
Total Female 38 12 56
African Male 40 7 23 70
Asian Male
White Male 3
Coloured Male
Total Male 43 8 26 77
Total Employees 81 20 32
133
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21. PERFORMANCE OVERVIEW ON FINANCIAL INFORMATION
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22. Together We Move South Africa Forward
PERFORMANCE ON FINANCIAL INFORMATION (1)
Departmental Expenditure trend per Programme
PROGRAMME
ADJUSTED BUDGET
ACTUAL EXPENDITURE
AVAILABLE BUDGET
% SPENT
R`000
R’000 %
ADMINISTRATION
27 587
82%
SES
51%
ESM
80 800
77 606
TOTAL
60%
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23. PERFORMANCE ON FINANCIAL INFORMATION (2)
Status of Financial Expenditure (Economic Classification)
PROGRAMME
ADJUSTED BUDGET
ACTUAL EXPENDITURE
AVAILABLE BUDGET
% SPENT
R’000 %
COMPENSATION OF EMPLOYEES
97 485
(3 153)
(103%)
GOODS AND SERVICES
73 471
67%
TRANSFERS AND SUBSIDIES
57 601
25%
PAYMENT TO CAPITAL ASSETS
9 846
5 716
4 130
56%
TOTALS
60%
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24. Together We Move South Africa Forward
CONCLUSION
Successful implementation is reliant on common and shared vision, team work and the appreciation of the strategic role and importance of communication in enhancing service delivery. “If all of us work together as government, business, labour, civil society, the communities and, most importantly, the military veterans themselves, we can only but succeed”. — Minister Mapisa-Nqakula (DMV APP 2015)
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25. Together We Move South Africa Forward
THANK YOU
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