1. Special Services Review
August - September
2018

2. Agenda Special Services Data New Forms ETR IEP
Cover Page
Eligibility Page
Special Ed Events Page
Data Collection Form
IEP
Service Page
Manifestation Determination
504 Plan
Signature Page
Sps Features
Task Navigation
Copy Task Info
Banks & Codes
Copy an Existing Page
Text Editor
Attachments
Electronic Signature
System Warning
New Forms
Form Summary
Student Contacts
Creating New Tasks +
ETR Cover Page/ Planning Form
IEP Cover Page
Tool Tips
Future Planning, Special Factors, Profile & Extended Services
Postsecondary /Transition Progress Reports
Measurable Annual Goals
Progress Reports
Specially Designed Services/Transportation
Non-Academic and Extra Curricular Activities, General Factors, & Least Restrictive Environment
District and State Testing
Exemptions
Meeting Participants

3. New Forms Summary of the Form Changes
New header - IEP vs. ETR (different for each)
Adding rows/deleting options – any section that dynamically adds/removes rows on the form.
Adding new parent contacts – student properties will allow up to 4 contacts read live from SI.
Objectives vs. Benchmarks dynamic section.
All outside links contained in the forms will work.
Tool tips.
3rd Grade Reading Guarantee section dynamically adjusting based on chosen options.
Graduation Testing section dynamically adjusting based on chosen options.
Other Assessments section dynamically adjusting based on chosen options.
ETR – Preschool Planning checkbox adjusting forms.

4. New Forms Summary of functionality
New Goal pages additions function the same as they currently do in the application. Must add each goal individually
Complete checkboxes auto checking the sections on the Cover page. Must Check all boxes individually
Cover page checkboxes auto checking the other options depending on what’s chosen. Must Check all boxes individually
Visually impaired checkbox adding section 16 dynamically. Must add this form by clicking Add a Form
New Progress Reports

5. New Forms Student Contacts
There will be a blue header shown by “primary” for each of the added contacts. 
The arrows in each rectangle will allow the users to arrange the contacts in priority order. 
The Add + button will allow users to open a dropdown containing the names of all the student’s listed contacts and then select and add them to the page. 
Once all four possible contacts (if they have that many) are added, then the Add + is no longer displayed.

6. New Forms
Student Contacts

7. New Forms Create New Task (+) Please choose the following:
New – Revised Forms 12/2017
Keep Current School Year
Keep Current Grade Level
*The School Year and Grade Level is what shows on Completed Tasks

8. New forms
Tool Tips
These tips match exactly how the ODE designed them.
Tool tips appear as hover overs on fields.
Fair warning some of the tip text is very lengthy!

9. New Forms ETR School Age
The Planning Form changes based on the IEP Cover Page selection.

10. New Forms ETR Preschool
The Planning Form changes based on the IEP Cover Page selection.
ETR Preschool

11. New Forms IEP Cover Page
If “Yes” is checked for preschool, Section 11 will change to preschool.

12. New Forms IEP Cover Page
If “Yes” is marked for a student over the age of 14Yrs+ there will be no change to the IEP .

13. New Forms Cover Page Amendments
Will have an Electronic Signature for the AIEP in the initial section Sps 18.1 release

14. New Forms
1 Future Planning, 2 Special Instructional Factors, 3 Profile, & 4 Extended Services
Extended Services moved to section 4

15. New Forms 5 Postsecondary Transition – 14 Yrs.+
This form is required for all students who are over the age of 14 yrs. within the IEP Effective Dates.
New Transition Service Progress Report
This report is to be completed and distributed as frequently as the IEP Progress Report.

16. New Forms 6 Measurable Annual Goals
The Progress Report that corresponds with the Annual Goals has been updated with new components:
Data Resource refers to the method being used toward the goal. Refer to the Method Boxes A-K on the Goals Page
Data Points refers to the number of times and the percentages of accuracy the child is presently performing toward mastering their annual goal.
Additional Goal Pages still need to be added manually, by clicking on the +plus sign at the right of the form.

17. New forms Objectives/Benchmarks
Selecting the option of Objectives or Benchmarks in the dropdown will then populate the page with the corresponding table.
Will be able to add/remove rows under each section
Deleting rows moves all the tables/rows beneath up

18. New Forms Progress Reports – will be installed in August.
Data Resource refers to the method being used toward the goal. Refer to the Method Boxes A-K on the Goals Page
Data Points refers to the number of times and the percentages of accuracy the child is presently performing toward mastering their annual goal.
The progress reports currently have one (1) Reporting Period. The software developers are working on the ability to add reporting periods for each goal/objective.

19. New Forms
7 Descriptions of Specially Designed Services, 8 Transportation as a Related Service
Will be able to add/remove rows under each section
Deleting rows moves all the tables/rows beneath up
This will eliminate the need for multiple forms

20. New Forms 9 NonAcademic and Extra curricular Activities,
10 General Factors,
The 3rd Grade Reading Component has been added to this section
11 Least Restrictive Environment
If Preschool is marked “Y” on the front page the, LRE section (11) is changed to questions for preschool.

21. New Forms 12 Statewide and District Wide Testing
Ohio AASCD Participation Criteria link used for every student being considered for Alternate Assessment. Link to ODE website added and will popup in a new window.
District and State Testing now separate Text boxes

22. New Forms
12 Testing
When “Yes” is checked the district and state textboxes will show as separate sections.
Please note:
that Date of Test and Grade Level are no longer required.
Also the Date of Test and Grade Level are no longer required.
There currently is no test types to choose from

23. New Forms
Third Grade Exemptions
Before Applicable is checked

24. New Forms
Third Grade Exemptions
After Applicable is checked

25. New Forms Graduation Tests When Applicable is checked.
Must choose a test
Biology has now been added.

26. New Forms 14 Meeting Participants 15 Signatures
There will be a dropdown with Position titles to choose from on both the IEP and ETR.
15 Signatures
Procedural Safeguard Notice – Textboxes reorganized.
The ETR Signature Form will also have the same Position titles to choose from.

28. ETR Reporting
ETR Cover Form - The Meeting Date on the ETR Cover Page denotes the start of the student’s Disability or a change in Disability.
Eligibility Form- The disability code is selected from a drop down box. This also syncs with Student Properties.

29. ETR Reporting ETR Special Events Form requires the following:
Preschool Transition Conference Date and Outcome ID if Preschool
Referral Meeting Date if an IETR
Consent Date and Outcome ID for any IETR or RETR
ETR Meeting Date – Auto Populates from the Cover Page, Outcome ID and Non-Compliance ID

30. ETR Reporting Data Collection Form
This form is created when clicking on Verify EMIS in Open Task.

31. IEP Reporting
IEP Cover Page – The Meeting Date, Start Date and End are required.

32. IEP Reporting
Service Page Related Services – Services must be selected from a drop down box. Each Service is required to have a Begin and End Date. Please note that the Transportation section also requires a Begin and End Date.

33. IEP Reporting
IEP Events Page (Student under the age of 14 yrs.) – Must select ***Not Applicable for Secondary Planning.
IEP Events Page (Student 14 yrs.+) – Must have a Secondary Planning in place.

34. IEP Reporting Data Collection Form
This form is created when clicking on Verify EMIS in Open Task.

35. Manifestation Determination & 504 Plan
Manifestation Determination Events Page – Requires a completion date
504 Plan Cover Page – Requires a Meeting Date
504 Signature Page – Required that check box “I give permission……. Checked.

36. EMIS Reporting The Verify EMIS is currently not working.
Please Do Not Complete Tasks until this feature is back up in Mid August.
We will send out an to your Administrator

38. Task Navigation
When a form is open, click on the Quick Navigation Menu. This will give access to the following:
Task Navigation
Supplemental Info (DataMap/Student Road Map)
Copy Task Info
Banks

39. Copy Task Info Open a Form Click on the Quick Navigation bar
Under Copy Task Info, select task
Select Page and textbox
On the form, click the field to which you wish to copy the task information.
Click on the item from Copy Task info are
Once copied you can edit the information
*Please note you can only copy task information from the same student.

40. Banks There are two ways to access Banks
At the Menu select Manage Bank.
Click on the Quick Navigation Menu when the form is open.

41. Bank Codes Code Text Inserted Example #first# Student’s first name
#first# will make accurate measurements using tools and technology.
#first#’s
Student’s first name possession
#first#’s reading ability has improved.
#he/she#
Lowercase he or she
When #he/she# is stressed, #first# will initiate appropriate interactions without modeling or prompts
#He/She#
Uppercase He or She
#He/She# will make accurate measurements using appropriate tools and technology.
#him/her#
Lowercase him or her
#first# is able to answer direct questions when they are signed and spoken to #him/her#.
#Him/Her#
Mix cased Him or Her
N/A
#his/hers#
Lowercase his or hers
#first# will alphabetize #his/her# spelling words with 80% accuracy.
#His/Her#
Mixed case His or Her
#His/Her# regular classroom teacher will notify the special education teacher of any behavioral issues.

42. Copy an Existing Page
Data can also be copied from any task by clicking on the paper icon on the far right of the form in Open Task
Choose the Task and Form to copy form

43. Text Editor
Most fields on a form have rich text formatting capabilities. When you click in any of these textboxes, the rich text toolbar displays at the top of the screen.
*Please note when copying/pasting use the paste feature. This is the first 3 icons.

44. Attachments There are two ways to upload documents to the tasks:
Upload Page – loads to the bottom of the task
Paper Clip – loads underneath each form
*Please note: The documents must be a PDF file and no larger than 20 MB. .

45. Electronic Signature

46. System Warning
The warning message that displays when your session expires has been changed to
“WARNING: To prevent losing your changes you need to sign in immediately on the next page.”