1. Jaggaer (formerly SciQuest)
Payables
Jaggaer (formerly SciQuest)
A/P Director – Go Live
Guy Booker
Presenter

2. Overview
We are excited to announce the introduction of the Jaggaer (Sci-Quest) A/P Director tool as our new system of entry for all invoicing/payment activities.

3. Overview Features and Benefits:
accelerated process/payment cycle times,
PO and non-PO invoices and check requests,
electronic invoicing,
2 and 3-Way matching, and
document searches.

4. Overview
A number of our standard catalog vendors will now be automating their invoicing activities sending electronic invoices directly into AP Director.

5. What does this mean for you?
December 1st - You will no longer receive invoices for purchase orders in the department.
Invoices for PO’s will be no longer have to be tracked, approved or submitted by your department!
After you have entered your purchase order into Rice MarketPlace your work is nearly done.

6. What does this mean for you?
All Disbursements except expenses cleared in Concur and other Pcard payments must be processed through A/P Director.
Check requests and non-PO invoices will be initiated at the department level.
PO invoices will be received and processed in Payables.

7. What does this mean for you?
Receiving is required for any item on a PO in which the total amount of the PO is equal to or greater than $3,000.
Users may indicate receipt (in either cost or quantity) at any point prior to the payment.

8. What does this mean for you?
Any user with direct knowledge of the receipt of goods can perform receiving except the PO approver.
Receiving notifications are ed to the submitter of the requisition.

9. Notable Items Invoice funding must match the PO funding.
Departments will notice a decrease in processing time for invoice payments.
Keep in mind all invoices associated with PO’s will come directly to Payables.

10. Notable Items
Vendors must already be setup in Banner before the payment request can be initiated in AP Director.
Departments or vendors can visit payables.rice.edu to enter vendor information and upload the W-9 or W8-BEN. On existing vendors, the vendor name and address MUST match.  Please contact Payables or ext. 3432) when there is a new remit to address.

11. Training Training / Refresher
For training or help with AP Director please contact: Ext or
If you have any questions or need a refresher on Rice Marketplace please contact Rebecca Riley Ext or

12. Q &A
Patti Gaylord and Gina Diaz
will be available after the forum