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Fundraising and Special Events Officer Training 2013.

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Presentation on theme: "Fundraising and Special Events Officer Training 2013."— Presentation transcript:

1 Fundraising and Special Events Officer Training 2013

2 Fundraising On Campus vs. Off Campus Off Campus Fundraisers – These are controlled by businesses and agreements made with them – Do not make promises that you cannot keep – Checks must be made out to the organizations bank (SG funded – University of Florida) – May not use University funds for fundraising On Campus Fundraisers – Must be an approved activity – May not use University funds for fundraising Programming Basics

3 On Campus Fundraising Approved ways to fundraise on campus: – Penny voting – Silent auctions – 3-5k – Walkathon – Sports tournament – T-shirt, button, hat, etc., sales (ONLY if item is personalized for event or student organization) – Face tattoos or painting (organization must work w/ the University Athletic Association if for an athletic event) – Speed Dating (No Dating Games or Dating Auctions) – Volunteer at Gator Nights (food scholarship) Funds raised must be donated to a charitable cause or be used for educational purposes (conference travel, programs, competition, lectures or forums, etc.).

4 Donations and Tax Information As a registered student organization, you are not an entity of the University of Florida – You may NOT use the Universitys tax id information Donations will not receive a tax write-off for individuals or businesses Organizations may apply for individual tax status to manager donated and/or raised funds

5 Co-Sponsors Collaboration with other stakeholders on campus is recommended and promotes University partnerships A Co-Sponsorship Agreement Form is highly recommended for proper communication and administration of your co-sponsored events Commercial Activity – if you are approached about a co- sponsorship by non-university groups or commercial vendors please contact the SAI to have the inquiry reviewed on a case-by-case basis – Do not reserve meeting rooms for these vendors – Your organization must be the main sponsor and the headliner on all promotional materials (i.e. RUB Entertainment presents…) Logos are permissible but must be approved by the SAI Programming Basics

6 Common Special Events Concerts 5K Run/Walk Events Demonstrations Co-Sponsorships Programming Basics

7 Concerts Meet with SAI Staff to assist you in contract negotiation and planning. All Concerts must be co-sponsored by Student Government Productions or Reitz Union Board Entertainment. The SAI must be involved in all contact with agents for speakers, negotiations and offers. A verbal offer on the phone is considered binding. Programming Basics

8 5K Run/Walk Events Run/Walks can happen on a first come, first served basis, via submission of permit. Limited to Saturdays or Sundays Select from pre-approved routes CANNOT happen on a home football game weekend Organizations will be responsible for all University Police (UPD) and other related expenses (approximately $300 for UPD). Programming Basics

9 Demonstrations Can be permitted events SAI staff can help you plan a successful demonstration

10 Co-Sponsorships Collaboration with other stakeholders on campus is recommended and promotes University partnerships A Co-Sponsorship Agreement Form is highly recommended for proper communication and administration of your co-sponsored events Commercial Activity – if you are approached about a co- sponsorship by non-university groups or commercial vendors please contact the SAI to have the inquiry reviewed on a case-by-case basis – Do not reserve meeting rooms for these vendors – Your organization must be the main sponsor and the headliner on all promotional materials (i.e. RUB Entertainment presents…) Logos are permissible but must be approved by the SAI


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