1. So you want to put on a show?
And other great ideas!!
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2. Agenda Producer … why Play proposal Producers Role checklist Schedule
Budget & Committee reporting
Programme
Marketing & Sales
Get in
Production
Get out
budget closure
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3. Producer … why? Link between Director’s ideas & reality
Translate concepts to tekkies
Remove mundane from director’s world
Make it happen
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4. Play proposal Director has an idea
Collates ideas and approaches Future production committee
What is play? Plus outline
Size of cast
How to stage / special effects
venue
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5. Producer’s role checklist
Not an exercise in bureaucracy
You are not on your own
You do not want to be doing everything
Who are you going to ask to help – committee will advise/volunteer
Some of tasks may not be required or can be combined
Sooner someone assigned sooner task is handed over
Producer is a co-ordinator
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6. schedule
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7. Budget & committee reporting
Producer owns budget and results
Major differences to be approved by committee
Tools available (and help on using them)
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8. programme Consider shape of programme and shape of adverts
Approach advertisers (can we put a poster in their window?)
How many pages in programme
Get quote from printer (if required)
Get cast biop for programme (if required)
Contributions from director / chairman
Try something new
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9. Marketing & sales
Poster design all important Must be legible – clarity of brand
Ticketsource
Timing with cuckoo fayre / mayor’s procession – handouts (?)
preparation of posters & Banners for display around village
“tasters” via web
Cds contact list – do not overload with messages
timing of publishing dates of printed press
radio? (?)
Other societies
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10. Get in Get in date/time very important – is it one day or two?
Make a task list – be realistic in timings
Stage / Lighting / Sound
Stage management areas (props & costumes)
Raked seating / seat numbering
Changing facilities
Front of house
bar
Assign cast and crew to tasks
Lunch / refreshments
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11. production Dress code for front of house (?)
Prepare & check attendance sheet for each night
Ensure floats for tickets, bar, programmes, raffle, ice cream
Collect money at end of each show (coordinate with treasurer)
Check with person responsible stock levels are sufficient
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12. Get out Make a task list – be realistic in timings
Assign cast and crew to tasks
Don’t have lots of people hanging around
Have a single organiser – you – who does no physical work
Have bar bills ready and collect from cast / crew
Ideally have a couple to drive around collecting posters etc.
Make it fun
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13. relax Budget closure Work with treasurer to update budget with actuals
Present to committee
relax
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14. questions
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