1. Terms of Reference – Pre Concept Approval Forum
Meeting Objective(s)
A meeting prior to concept gathering to determine the following:
Confirm Strategic alignment – i.e. initiative is strategically aligned from a business and/or IT perspective
Confirm Prioritisation alignment – i.e. initiative is aligned with Delivery Portfolio
Confirm funding availability – i.e. is there a clear view of how this change will be funded?
Assess Size of change – i.e. the complexity/size of change based on the initial ‘gut feel’, i.e. T-shirt sizing (minor/small/medium/large)
Confirm route of change – e.g. Minor change, Accelerated, Concept Gathering, Defer, Stop
Confirm Concept start date (or date of when this will be provided) with the assumption that required resources will be available.
Attendees
Frequency
Head of Service Assurance
Head of IT Development
Head of Architecture
Head of Enterprise Solutions
Head of Portfolio Demand
PMO Representative
Account Manager/Business Sponsor
The meeting will be held weekly, over a regular slot - Tuesday 14:00-15:00 S2-M1-05
The forum will normally take place over an hour
Representatives of new initiatives must book slot in advance with PMO
Inputs
Governance
Initiative Document raised by the Business Sponsor with support from the Account Manager
IT Phasing/Resource View (Provided by Heads Of)
Prioritisation View (Provided H.O Portfolio Demand)
Pre-Concept Approval Log
Chaired by Enterprise Solutions
Meeting outcome recorded by PMO representative
PMO representation
Outcome logged centrally in PMO and issued to attendees following the meeting
Outputs
Quorum
Appropriate route of change
An estimated size for the change (minor/small/medium/large)
A concept start date as to when IT can mobilise/resource appropriately
A formalised decision from the Business Sponsor: to proceed to concept gathering (this could be post forum)
Updated Initiatives Tracker/Initiative Document
All Heads must be available for the review or nominate appropriate deputies in their absence