1. INGONYAMA TRUST BOARD’S ANNUAL PERFORMANCE PLAN 2016 - 17
PRESENTATION TO THE PORTFOLIO COMMITTEE ON RURAL DEVELOPMENT AND LAND REFORM
DATE : 06 APRIL 2016

2. PRESENTATION OUTLINE Part A: Strategic overview
Part B: Programme and sub-programme plans
Strategic Objectives, Annual and Quarterly targets
Programme 1: Administration
Programme 2: Land Management
Programme 3: Rural Development
Programme 4: Traditional Council Support
Part C: Links to other plans
Conditional Grants
Public-private partnerships
Part C: Amendments in the Annual Performance Plan
New Strategic Objectives
Revised Strategic Objectives

3. PART A
STRATEGIC OVERVIEW

4. VISION
To become a leader in sustainable communal land management.
MISSION
To contribute to the improvement of the quality of life of the members of the traditional communities living on Ingonyama Trust land by ensuring that land management is to their benefit and in accordance with the laws of the land.
To develop progressive business models for the social and economic upliftment and the empowerment of the members of traditional communities on land administered by the Trust.

5. VALUES

6. OVERVIEW OF BUDGET AND MTEF ESTIMATES
Actual
Budget
Proposed
2014/2015
2015/2016
2016/2017
2017/2018
2018/2019
2019/2020
Net Administration
Land management
Tenure upgrade and formalisation of settlements
Land identification and Special Projects
Land tenure information system - maintenance -
Workshops for Co-operation agreements
Rural Development
Food Security Programme
Traditional Council Support
Provision for Traditional Council 90%
 Total

7. PROGRAMME AND SUB – PROGRAMME PLANS
PART B
PROGRAMME AND SUB – PROGRAMME PLANS

8. Programme 1: Administration
Purpose
The purpose is to provide strategic leadership, corporate services, logistical support services and financial management to the Trust.
Programme Structure
The administration programme comprise of the following:
Board
Management
Communication
Legal Services
Information technology (IT)
General administration
Financial services

9. STRATEGIC OBJECTIVES AND ANNUAL TARGETS
Measurable Performance Indicator
Estimated Performance
Medium Term Targets
2016/17
2017/18
2018/19
2019/20
1.1.
Provide effective monitoring and evaluation systems to the Ingonyama Trust Board
Number of mid-term reviews held and reports submitted 1
1.2.
Ensure effective stakeholder engagement and communication
Customer Service Charter approved
Implementation
Stakeholder engagement strategy approved by the Board
Number of Communication Reports submitted to the Board 12
1.3.
Provide IT Support to improve efficiency
Audited IT infrastructure of the ITB
Implementation, M & E Review
Bi annual check of software compliance conducted 2
1.4.
To ensure that efficient internal resource management is aligned to legislative requirements
Number of policies approved by the Board 6 7 5
Percentage of all movable assets to be recorded in the asset register
100%

10. STRATEGIC OBJECTIVES AND ANNUAL TARGETS
Measurable Performance Indicator
Estimated Performance
Medium Term Targets
2016/17
2017/18
2018/19
2019/20
1.5.
To ensure the reduction of vacancies
HR provisioning plan approved by the Board 1
Percentage posts filled in relation to the HR provisioning plan
100%
1.6.
To ensure Performance Management in ITB
Percentage of Performance agreements concluded timeously
1.7.
Provisionof skills development to improve service delivery
Number of Intenal Skills Audit performed
1.8.
To improve customer relationship
Payment of undisputed invoices within 30 days of receipt in finance
Number of MOAs with traditional councils approved by the board 10 -

11. Measurable Performance Indicator
QUARTELY TARGETS 2016/17
Strategic Objectives
Measurable Performance Indicator
Estimated Performance
2016/17
Quarterly Targets
Quarter 1
Quarter 2
Quarter 3
Quarter 4
1.1.
Provide effective monitoring and evaluation systems to the Ingonyama Trust Board
Mid term review held and reports completed 1 -
1.2.
Ensure effective stakeholder engagement and communication
Customer Service Charter approved by the Board
Research and drafting of charter
Approval granted by the board
Implementation
 Stakeholder engagement strategy approved by the Board
Research and drafting of strategy
Implementation and review
Number of Communication Reports submitted to the Board 12 3
1.3.
Provide IT Support to improve efficiency
Audited IT infrastructure of the ITB
Data collection
Development of a report
Bi annual check of software compliance conducted 2
1.4.
To ensure that efficient internal resource management is aligned to legislative requirements
Number of policies approved by the Board 6
Percentage of all movable assets to be recorded in the asset register
100%

12. Measurable Performance Indicator
QUARTELY TARGETS 2016/17
Strategic Objectives
Measurable Performance Indicator
Estimated Performance
2016/17
Quarterly Targets
Quarter 1
Quarter 2
Quarter 3
Quarter 4
1.5.
To ensure reduction of vacancies
HR provisioning plan approved by the Board 1
Development of plan 
Approval granted by the Board
Implementation
Percentage posts filled in relation to the HR provisioning plan
100%
1.6.
To ensure Performance Management in ITB
Percentage of Performance agreements concluded timeously
1.7.
Provision of skills development to improve service delivery
Internal Skills Audit performed -
Number of training programmes conducted 10 5 3
1.8.
To improve customer relationship
Payment of invoices within 30 days of receipt in finance
Number of MOAs with traditional councils approved by the board 2

13. Programme 2 : Land Management
Purpose
To provide a secure tenure right and establish a comprehensive land tenure information system.
These programmes on land management consist of the following:-
Provision of tenure rights
Maintenance of Land tenure information system

14. STRATEGIC OBJECTIVES AND ANNUAL TARGETS
Measurable Performance Indicator
Estimated Performance
Medium Term Targets
2016/17
2017/18
2018/19
2019/20
2.1.
Provision of secured tenure rights to facilitate development on Ingonyama Trust land.
Number of land tenure rights approved by the Board
1350
1400
1450
1500
2.2.
To maintain an integrated and comprehensive land tenure administration system/ (database of land tenure rights)
Number of updates to the land holding register 4
Number of land parcels for commercial use valued 9 -
2.3.
Making Trust land available for infrastructure development at district municipality level
Number of MOU’s approved by the board
2.4.
Ensure legal occupation of Trust land
Number of programmes conducted to prevent illegal occupation

15. Measurable Performance Indicator
QUARTELY TARGETS FOR 2016 /17
Strategic Objectives
Measurable Performance Indicator
Estimated Performance
2016/17
Quarterly Targets
Quarter 1
Quarter 2
Quarter 3
Quarter 4
2.1.
Provision of secured tenure rights to facilitate development on Ingonyama Trust land
Number of land tenure rights approved by the Board
1350
500
450
250
150
2.2.
To maintain an integrated and comprehensive land tenure administration system/ (database of land tenure rights)
Number of updates to the land holding register 4 1
Number of land parcels for commercial use values 9 2 3
2.3.
Making Trust land available for infrastructure development at district municipality level
Number of MOU’s approved by the Board -
2.4.
Ensure legal occupation of Trust land
Number of programmes conducted to prevent illegal occupation

16. Programme 3 : Rural Development
Purpose
Co-ordinate, Initiate, Facilitate the implementation of Rural Development to strengthen security and agricultural productivity.
The programme focuses on:
Food Security
Facilitate the establishment of industries and rural enterprises.

17. STRATEGIC OBJECTIVES AND ANNUAL TARGETS
Measurable Performance Indicator
Estimated Performance
Medium Term Targets
2016/17
2017/18
2018/19
2019/20
3.1.
Provide support to beneficiary communities to improve food security.
Board approved plan on agriculture production on trust land 1
M & E Review
Number of potential project of high commercial value for partnership with private sector identified and implemented
Number of agricultural projects approved by the Board 12
3.2
To facilitate economic development
MOU with Agribusiness Development Agency approved by the Board
3.3.
To identify strategically located land to be utilised for hig impact commercial ventures
A land audit conducted to identify prime land in line with the provincial spatial development framework

18. Measurable Performance Indicator
QUARTELY TARGETS FOR 2016/17
Strategic Objectives
Measurable Performance Indicator
Estimated Performance
2016/17
Quarterly Targets
Quarter 1
Quarter 2
Quarter 3
Quarter 4
3.1.
Provide support to beneficiary communities to improve food security.
Board approved plan on agriculture production on trust land 1 -
Number of potential project of high commercial value for partnership with private sector identified and implemented
Number of agricultural projects approved by the Board 12 11
3.2.
To facilitate economic development (industry and rural enterprise establishment)
MOU with Agribusiness Development Agency approved by the Board
3.3.
To identify strategically located land to be utilized for high impact commercial ventures
A land audit conducted to identify prime land in line with the provincial spatial development framework for potential investment 5 2

19. Programme 3 : Rural Development
Purpose
To utilise the financial resources of the Trust in advancing economic growth, creating employment and eradication of poverty.
This programme includes the following:-
Providing of training to Traditional Councils
Providing educational awards to community members

20. STRATEGIC OBJECTIVES AND ANNUAL TARGETS FOR 2016/17
Measurable Performance Indicator
Estimated Performance
Medium Term Targets
2016/17
2017/18
2018/19
2019/20
4.1.
Provide training to Traditional Councils.
Skills audit performed based on land related legislation 1
Training plan approved by the Board
Number of traditional councils trained 12
4.2.
Facilitate skills development for young people living on communal land
Number of educational awards granted
110
120
130
140

21. Measurable Performance Indicator
QUARTELY TARGETS FOR 2016 /17
Strategic Objectives
Measurable Performance Indicator
Estimated Performance
2016/17
Quarterly Targets
Quarter 1
Quarter 2
Quarter 3
Quarter 4
4.1.
Provide training to Traditional Councils
Skills audit performed based on land related legislation 1 -
Training plan approved by the Board
Number of traditional councils trained 12 2 5
4.2.
Facilitate skills development for young people living on communal land
Number of educational awards granted
110

22. PART C
LINKS TO OTHER PLANS

23. CONDITIONAL GRANTS PUBLIC – PRIVATE PARTNERSHIPS
Ingonyama Trust Board does not have any conditional grants; however transfer payments are received from the DRDLR based on a budget approval process.
NAME OF DEPARTMENT
MANDATE
OUTPUTS
CURRENT ANNUAL BUDGET
DATE OF NEXT EVALUATION
Department of Rural Development and Land Reform
Support the ITB in terms of the Ingonyama Trust Act. No 3KZ of 1994
Land management and administration suport
R 18,069
Annually
PUBLIC – PRIVATE PARTNERSHIPS
No Public private partnerships exist as defined in terms of the PFMA.
NAME OF ENTITY
MANDATE
OUTPUTS
CURRENT ANNUAL BUDGET
DATE OF NEXT EVALUATION
Tongaat Hullet
Upliftment of the rural communities thorugh the production of sugarcane in traditional areas
Improved production of sugar cane
Capacity building for the traditional communities infrastructure development
Not quantifiable
September 2016

24. AMENDMENTS IN THE ANNUAL PERFORMANCE PLAN
PART D
AMENDMENTS IN THE ANNUAL PERFORMANCE PLAN

25. Strategic Objectives applicable to Programme 1
New Strategic objectives
Strategic Objective 1.1.
Provide effective monitoring and evaluation systems to the Ingonyama Trust Board
Measurable Performance Indicator
Number of mid - term reviews held and reports submitted
Strategic Objective 1.2.
Ensure effective stakeholder engagement and communication
Measurable Performance Indicator
Stakeholder engagement strategy approved by the Board
Number of Communications Reports submitted to the Board
Strategic Objective 1.3.
Provide IT support to improve efficiency
Measurable Performance Indicator
Audited  IT infrastructure of the ITB
Bi annual check of software compliance conducted
Strategic Objective 1.5.
To ensure the reduction of vacancies
Measurable Performance Indicator
HR provisioning plan approved by the Board
Percentage posts filled in relation to the HR provisioning plan
Strategic Objective 1.6.
To ensure Performance Management in ITB
Measurable Performance Indicator
Percentage of Performance agreements concluded timeously
Strategic Objective 1.8.
To improve customer relationship
Measurable Performance Indicator
Payment of undisputed invoices within 30 days of receipt in finance
Number of MOAs with traditional councils approved by the board

26. Strategic Objectives applicable to Programme 1
Revised Strategic objectives
Strategic Objective 1.4.
To ensure that efficient internal resource management is aligned to legislative requirements
Measurable Performance Indicator
Number of policies approved by the Board
Percentage of all movable assets to be recorded in the asset register
Strategic Objective 1.8.
To improve customer relationship
Measurable Performance Indicator
Payment of undisputed invoices within 30 days of receipt in finance
Number of MOAs with traditional councils approved by the board
Strategic Objectives applicable to Programme 2
Revised Strategic objectives
Strategic Objective 2.2.
To maintain an integrated and comprehensive land tenure administration system / (database of land tenure rights)
Measurable Performance Indicator
Number of updates to the land holding register
Number of land parcels for commercial use valued
Strategic Objective 2.3.
Making Trust land available for infrastructure development at district municipality level
Measurable Performance Indicator
Number of MOUs approved by the Board
Strategic Objective 2.4.
Ensure legal occupation of Trust land
Measurable Performance Indicator
Number of programmes conducted to prevent illegal occupation

27. Strategic Objectives applicable to Programme 3
Revised Strategic objectives
Strategic Objectives applicable to Programme 4
Strategic Objectives applicable to Programme 3
Revised Strategic objectives
Strategic Objective 3.1.
Provide support to beneficiary communities to improve food security
Measurable Performance Indicator
Board approved plan on agriculture production on trust land
Number of potential projects of high commercial value for partnership with private sector identified and implemented
Number of agricultural projects approved by the Board
Strategic Objective 3.2.
To facilitate economic development (industry and rural enterprise establishment)
Measurable Performance Indicator
MOU with Agribusiness Development Agency approved by the Board
Strategic Objective 3.3.
To identify strategically located land to be utilised for high impact commercial ventures
Measurable Performance Indicator
A land audit conducted to identify prime land in line with the provincial spatial development framework for potential investment
Strategic Objectives applicable to Programme 3
Revised Strategic objectives
Strategic Objective 4.2.
Facilitate skills development for young people living on communal land
Measurable Performance Indicator
A land audit conducted to identify prime land in line with the provincial spatial development framework for potential investment
Strategic Objective 4.1.
Provide training to Traditional Councils
Measurable Performance Indicator
Skills audit performed based on land related legislation
Training plan approved by the Board
Number of traditional council trained

28. Thank You!