1. Objective 6.01 Demonstrate basic spreadsheet concepts and functions
Spreadsheets
Objective 6.01
Demonstrate basic spreadsheet concepts and functions

2. Designing a Spreadsheet
WHAT IS A SPREADSHEET?
Rows and columns of data and formulas
Cell - Intersection of a row and column
COLUMNS (vertical) A B C D 1 2
*CELL 3
ROWS (horizontal)
* CELL ADDRESS = B2

3. Spreadsheets Perform Mathematical Calculations
Spreadsheet Applications
Budgets
Checkbook
Product prices
Payroll
Financial statements
Profit/loss statements
Company bids

4. Daily Uses of Spreadsheets
Business
Personal/Home
Budget
Checkbook
Car loans
Household Expenses
Payrolls
Budgeting
Investments
Inventory costs
Loan Payments
School
School Budgets
Student Grades
Payrolls

5. Spreadsheet Input Operations
Keyboard or Menu Commands
Mouse
Arrow keys
Enter
Alternate Input Devices
PDA
Speech Recognition
Tablet PC
Virtual Keyboard

6. Creating a Spreadsheet
Data Types
Labels (left default alignment)
Data expressed in words, symbols, dates, or numbers not used in calculations
Thomas Jones
January 3
Zip code, SS#, telephone number
Values (right default alignment)
Data expressed in numbers
150
Formulas
Algebraic format of formulas
=A1+B1, =(C4*D10)+A3

7. Data Types
Value
Formula
Label

8. Basic Spreadsheet Formulas
Formulas are used for simple mathematical calculations
Addition =B7+C7
Subtraction =B7-C7
Multiplication =B7*C7
Division =B7/C7

9. Saving
Using Menu
File, save as
Choose location to save
Name file
Save

10. Saving Keyboard Commands Speech Commands
Ctrl S (When using for the first time, computer will prompt location and file name
Speech Commands
Same procedure as using the menu

11. Printing Printing Options – (File, Page Setup)
Portrait – paper taller than wide
Landscape – paper wider than tall
With/without gridlines
With/without row and column headings

12. Printing Options Portrait – page longer than wide
Landscape – page wider than long

13. Printing Options (Continued)
With/without gridlines
With/without row & column headings

14. Retrieving/Editing Retrieve using icon
Retrieve spreadsheet file to edit through menu
Retrieve using icon

15. Editing/Insert Row
To insert a row between row 2 and 3, active cell must be in row 3 (row below)

16. Editing/Insert Column
To insert a column between column A and B, active cell must be in column B (inserts left of column)

17. Editing/Deleting Row or Column
From menu, select edit, delete or right click mouse and choose delete

18. Editing/Deleting Row
Select entire row to delete row

19. Editing/Deleting Column
Select entire column to delete column

20. Formatting Cell Features
Types of Cell Formatting
General
Number
Currency
Percentage
Text
Comma
Date

21. Formatting Cell Features
Format from the formatting toolbar. OR …
Format from the Format Menu
Format from Format Menu

22. Formatting Cell Features

23. Aligning Data
Align Data from the Formatting Toolbar OR …

24. Aligning Data From the Format Menu

25. Aligning Data

26. Aligning Data