1. 1 Demonstrate basic spreadsheet concepts and functions
Spreadsheets 1
Demonstrate basic spreadsheet concepts and functions

2. Designing a Spreadsheet
WHAT IS A SPREADSHEET?
Rows and columns of data and formulas
Cell - Intersection of a row and column
COLUMNS (vertical) A B C D 1 2
*CELL 3
ROWS (horizontal)
* CELL ADDRESS = B2
Sabbir Saleh_Lecture 16_Computer Application_BBA

3. Spreadsheets Perform Mathematical Calculations
Spreadsheet Applications
Budgets
Checkbook
Product prices
Payroll
Financial statements
Profit/loss statements
Company bids
Sabbir Saleh_Lecture 16_Computer Application_BBA

4. Daily Uses of Spreadsheets
Business
Personal/Home
Budget
Checkbook
Car loans
Household Expenses
Payrolls
Budgeting
Investments
Inventory costs
Loan Payments
School
School Budgets
Student Grades
Payrolls
Sabbir Saleh_Lecture 16_Computer Application_BBA

5. Spreadsheet Input Operations
Keyboard or Menu Commands
Mouse
Arrow keys
Enter
Alternate Input Devices
PDA
Speech Recognition
Tablet PC
Virtual Keyboard
Sabbir Saleh_Lecture 16_Computer Application_BBA

6. Creating a Spreadsheet
Data Types
Labels (left default alignment)
Data expressed in words, symbols, dates, or numbers not used in calculations
Thomas Jones
January 3
Zip code, SS#, telephone number
Values (right default alignment)
Data expressed in numbers
150
Formulas
Algebraic format of formulas
=A1+B1, =(C4*D10)+A3
Sabbir Saleh_Lecture 16_Computer Application_BBA

7. Sabbir Saleh_Lecture 16_Computer Application_BBA
Data Types
Value
Formula
Label
Sabbir Saleh_Lecture 16_Computer Application_BBA

8. Basic Spreadsheet Formulas
Formulas are used for simple mathematical calculations
Addition =B7+C7
Subtraction =B7-C7
Multiplication =B7*C7
Division =B7/C7
Sabbir Saleh_Lecture 16_Computer Application_BBA

9. Sabbir Saleh_Lecture 16_Computer Application_BBA
Saving
Using Menu
File, save as
Choose location to save
Name file
Save
Sabbir Saleh_Lecture 16_Computer Application_BBA

10. Sabbir Saleh_Lecture 16_Computer Application_BBA
Saving
Keyboard Commands
Ctrl S (When using for the first time, computer will prompt location and file name
Speech Commands
Same procedure as using the menu
Sabbir Saleh_Lecture 16_Computer Application_BBA

11. Sabbir Saleh_Lecture 16_Computer Application_BBA
Printing
Printing Options – (File, Page Setup)
Portrait – paper taller than wide
Landscape – paper wider than tall
With/without gridlines
With/without row and column headings
Sabbir Saleh_Lecture 16_Computer Application_BBA

12. Sabbir Saleh_Lecture 16_Computer Application_BBA
Printing Options
Portrait – page longer than wide
Landscape – page wider than long
Sabbir Saleh_Lecture 16_Computer Application_BBA

13. Printing Options (Continued)
With/without gridlines
With/without row & column headings
Sabbir Saleh_Lecture 16_Computer Application_BBA

14. Sabbir Saleh_Lecture 16_Computer Application_BBA
Retrieving/Editing
Retrieve spreadsheet file to edit through menu
Retrieve using icon
Sabbir Saleh_Lecture 16_Computer Application_BBA

15. Sabbir Saleh_Lecture 16_Computer Application_BBA
Editing/Insert Row
To insert a row between row 2 and 3, active cell must be in row 3 (row below)
Sabbir Saleh_Lecture 16_Computer Application_BBA

16. Editing/Insert Column
To insert a column between column A and B, active cell must be in column B (inserts left of column)
Sabbir Saleh_Lecture 16_Computer Application_BBA

17. Editing/Deleting Row or Column
From menu, select edit, delete or right click mouse and choose delete
Sabbir Saleh_Lecture 16_Computer Application_BBA

18. Sabbir Saleh_Lecture 16_Computer Application_BBA
Editing/Deleting Row
Select entire row to delete row
Sabbir Saleh_Lecture 16_Computer Application_BBA

19. Editing/Deleting Column
Select entire column to delete column
Sabbir Saleh_Lecture 16_Computer Application_BBA

20. Formatting Cell Features
Types of Cell Formatting
General
Number
Currency
Percentage
Text
Comma
Date
Sabbir Saleh_Lecture 16_Computer Application_BBA

21. Formatting Cell Features
Format from the formatting toolbar. OR …
Format from the Format Menu
Format from Format Menu
Sabbir Saleh_Lecture 16_Computer Application_BBA

22. Formatting Cell Features
Sabbir Saleh_Lecture 16_Computer Application_BBA

23. Sabbir Saleh_Lecture 16_Computer Application_BBA
Aligning Data
Align Data from the Formatting Toolbar OR …
Sabbir Saleh_Lecture 16_Computer Application_BBA

24. Aligning Data From the Format Menu
Sabbir Saleh_Lecture 16_Computer Application_BBA

25. Sabbir Saleh_Lecture 16_Computer Application_BBA
Aligning Data
Sabbir Saleh_Lecture 16_Computer Application_BBA

26. Sabbir Saleh_Lecture 16_Computer Application_BBA
Aligning Data
Sabbir Saleh_Lecture 16_Computer Application_BBA