1. College Administrative Services (CAS)
MySite: Earnings Reports
Kevin Dalla Betta
Accounting Analyst
Wednesday, September 20, 2017
Michelle Weidenkopf
Senior Administrative Assistant

2. Earnings Reports Employee Earnings Reports are available in MySite.

3. Earnings Reports Three most common reports:
Earnings By Account - Workday
Earnings History - Workday
Earnings and Benefits - Workday

4. Earnings Reports
After implementation of Workday there are now two options to run reports. The difference is on the account string. If you need a report from past years (pre-Workday) then run regular report and enter the old account string (01-XXXX-X-XXX-1-XXX-XXX-XXXX).

5. Earnings By Account - Workday
This is an earnings report by account.
Run this report if you are trying to find which employee(s) have been charged to a specific account.
You will enter the appropriate worktags.

6. Earnings By Account - Workday
This report will provide:
Account Number
Name of the Employee
Employee ID#
Pay Period
This report will provide:
Date
Amount
Units

7. Earnings By Account - Demo

8. Earnings History- Workday
This is an earnings history report by employee.
Run this report if you are trying to find which account number(s) have been charged for a specific employee.
You will select the Fiscal Year.
You will enter the employee ID number.

9. Earnings History- Workday
This report will provide:
Name of the Employee
Employee ID#
Account Number = Payroll Ledger charged
Pay Period
Date
Expenditure
OASDI
This report will provide:
Medicare
Retirement
Unemployment
Worker’s Comp
Health & Welfare
Units

10. Earnings History - Demo

11. Earnings and Benefits- Workday
This is an earnings and benefits history report by calendar month.
Run this report if you are trying to find which account number(s) have been charged for a specific employee.
You will select the Fiscal Year.
You will enter the employee ID number.

12. Earnings and Benefits- Workday
This report is similar to the Earnings History; the difference is that it is sorted by calendar month and it displays the worktags for all benefits (i.e. OASDI, Medicare, etc.).
This report will provide:
Name of the Employee
Employee ID#
All Account Numbers charged
Calendar Month Number (01 = January)
Expenditure
This report will
OASDI
Medicare
Retirement
Unemployment
Worker’s Comp
Health & Welfare

13. Earnings and Benefits- Workday

14. Earnings and Benefits - Demo

15. FAQ When will I have access to run these reports?
Answer: After receiving training, CAS will submit a work order to District IT to add report access in MySite.
Why are there duplicate types of reports (one states “… - Workday”)?
Answer: After implementation of Workday there are now two options to run reports. The difference is on the account string. If you need a report from past years (pre-Workday) then run regular report and enter the old account string (01-XXXX-X-XXX-1-XXX-XXX-XXXX).

16. FAQ I clicked on the print button and nothing happens. How do I print?
Answer: The print button does not work. In order to print you must export your report to either PDF or Excel.
Can I export these reports?
Answer: Yes. Click on the export button ( ) and select your preferred file type.

17. FAQ
I know for a fact that a certain account has been expensed; I entered the appropriate worktag(s) to run Earnings by Account report, and there were NO RESULTS FOUND. What happened?
Answer: Pay attention to your entries. We have found that a space is entered in certain fields in front of the data you key in.
Why doesn’t the Earnings by Account report match what is in Workday?
Answer: Workday reflects journal entries (AKA Expense Transfers) and other adjustments that are not displayed on the earnings reports.

18. FAQ If I need assistance who do I contact?
Answer: The College Administrative Services Office.
Name & Position
Telephone
Kevin Dalla Betta
Accounting Analyst
Michelle Weidenkopf
Senior Administrative Assistant
Dolores (Dolly) Paguirigan Senior Accounting Specialist
Elena Hill
Accounting Specialist

19. Thank You!
Any questions?