1. Reporting Requirements
ARRA Recipient Reporting Requirements under Section 1512 of the Recovery Act
[OMB M Section 3.2]
Reporting Requirements
By: Franklin Cruz and Christine Marie B. Rosario
Federal Programs State Financial Officers

2. Section 1512 Recipient Reporting Requirements
A Government-wide guidance for reporting of the Recovery Act , published by the United States Office of Management and Budget [OMB].
There are two required reports:
Monthly: Reported to BBMR
Quarterly: Data entered in Federalreporting.gov

3. Collect
Report
Post

4. Monthly : Expenditure & Encumbrance Reporting
We have a responsibility to report to BBMR, the expenditures and encumbrances for each respective ARRA grant no later than the 5th of the following month.
BBMR FORM [ARRA-1]

5. Monthly reporting requirement: Federal Programs has the responsibility as the point of contact, to collect supporting information of program expenditures and encumbrances :
A Financial Report from GDOE’s Financial Management System generated by Financial Affairs
Federal Payments System Report (GAPS/G5, SMARTLINKS, ASAP), which shows funds drawn for the approved activities under the grants.
To be in compliance we must complete
BBMR Form [ARRA-1] as shown on previous slide

6. Monthly reports to BBMR can be found on our website at www. gdoe
Monthly reports to BBMR can be found on our website at with a link to BBMR.
Under Link titled “Report Fraud, Waste & Abuse”, Link #2 titled “Federal Reporting of ARRA funds for the Government of Guam through BBMR”

7. Here is a screen shot of where our monthly reporting is posted by BBMR, although on a quarterly basis. This link contains all ARRA / Stimulus funds received by Guam .

8. GDOE as a Prime Recipient of ARRA funds received are listed below:
Consolidated Grant for Insular Areas: Title VI, Part B, Subpart 2: Rural and Low Income Schools [RLIS] Program
Special Education Part B & Part C
USDA Food and Nutrition Services – Child Nutrition & Food Assistance Programs
Head Start / COLA
State Fiscal Stabilization Funds [SFSF] – Education Stabilization Funds [ESF]
We also have a responsibility to collect and enter data in FederalReporting.gov no later than the 10th day of the reporting period. This report is more comprehensive than that of the monthly report to BBMR and reported quarterly.

9. The comprehensive quarterly data entered in Federalreporting
The comprehensive quarterly data entered in Federalreporting.gov provides the respective federal agency detailed information on the activities and expenditures.
The respective federal agency conducts an automated data quality review and then a manual review comparing recipient reported expenditures to draws from the various Federal Payment Systems. The reports consist of some of these elements listed below:
The automated data quality review validates data such as:
Award Numbers
Amount of Award
DUNS Numbers
Federal Expenditures
Program Source
CFDA Numbers

10. SCREEN SHOT OF www.federalreporting.gov

11. This screen shot is a .PDF of the data entered by the respective GDOE Key Personnel in

12. The respective federal entity reviewing the reports also have a deadline to review what we entered. These reports will then be posted on [Screen shot provided to the right.]
Specific reports to GDOE ARRA funds entered on federalrecovery.gov can be found on our link at:
Select link titled “Specific Links to GDOE ARRA Reports from Recovery.gov” which will take you directly to for the submitted report . You will be able to view the various quarterly reports submitted with detailed information to include vendors and the expenditures

13. Specific reports to GDOE ARRA funds entered on federalrecovery
Specific reports to GDOE ARRA funds entered on federalrecovery.gov can be found on our link at:
Select link titled “Specific Links to GDOE ARRA Reports from Recovery.gov” which will take you directly to for the submitted report. You will be able to view the various quarterly reports submitted with detailed information to include vendors and the expenditures

14. For the Manual Review:
The respective federal agency focuses on the data information to determine whether reported project activities and contracts are allowable expenses and reasonable for the program.
They will also check whether the draws recorded in the federal payment system are reasonable based on the given expected expenditure rate, or the timelines for the program.

15. Program Implementation
Report Due to BBMR
5th of the following month
Expenditure details entered in
No later than the 10th of the month after the reporting quarter
Report posted by federal agency on
Submitted and posted on BBMR ‘s website

16. PLEASE REPORT FRAUD, WASTE AND ABUSE
The ARRA Reports provide for public information, transparency and accountability that can easily be tracked and monitored by the federal government as well as the public.
PLEASE REPORT FRAUD, WASTE AND ABUSE

17. Here are more contacts for reporting Fraud, Waste and Abuse:
Guam Department of Education
Superintendent of Education
Dr. Nerissa Bretania Underwood, Ph. D.
Telephone: (671)
Fax: (671)
Guam Office of Public Accountability:
Telephone: (671) 47 AUDIT
(671)
Federal Programs Division
Guam Department of Education
Administrator of Federal Programs
Telephone: (671) or (671)
Fax: (671)
United States Department of Education
Office of the Inspector General:
Washington Field Office
400 Maryland Ave, SW
Washington, DC
Telephone: (202)
Fax: (202)
Recovery Board Fraud Hotline
Telephone:
Fax:
Submit a secure complaint form online at: or
Write to:
Recovery Accountability and Transparency Board
P.O. BOX 27545
Washington, DC

18. QUESTIONS??