1. INFORMAL
REPORTS

2. SPECIFIC
GUIDELINES

3. III. SPECIFIC GUIDELINES
B) RECOMMENDATION REPORTS
specific suggestions regarding
personnel
equipment
procedures
products
services …

4. III. SPECIFIC GUIDELINES
B) RECOMMENDATION REPORTS
main purpose =
to persuade
data =
objective
audience =
internal or external

5. III. SPECIFIC GUIDELINES
B) RECOMMENDATION REPORTS
ABC Format
Abstract
purpose of writing
brief reference to the problem to which the recommendations respond
summary of recommendations covered

6. III. SPECIFIC GUIDELINES
B) RECOMMENDATION REPORTS
ABC Format
Body
Organization
1) Problem – Recommendation
2) brief discussion of the problems and then a detailed list of recommendations
recommendations in the same order as the problems

7. III. SPECIFIC GUIDELINES
B) RECOMMENDATION REPORTS
ABC Format
Body
Focus
* Keep the focus on the recommendations *
Discuss the problems, absolutely, but be concise.
Do not go into too much detail with the problems.
Do not repeat what you have already done in the Problem Analysis Report.

8. III. SPECIFIC GUIDELINES
B) RECOMMENDATION REPORTS
ABC Format
Body
description of the problems (concise)
description of the recommendations (detailed)
What should be done?
Change or upgrade from what to what?
Be specific.

9. III. SPECIFIC GUIDELINES
B) RECOMMENDATION REPORTS
ABC Format
Body
data that support your recommendations
main benefits of the recommendations (heading)
any possible drawbacks or consequences (heading)
Be specific, esp. with costs.

10. III. SPECIFIC GUIDELINES
B) RECOMMENDATION REPORTS
ABC Format
Conclusion
brief restatement of main recommendations
the main benefit of the recommended change
your offer to help with the next step
(as always, further contact)