1. WELCOME!
The Mentoring Grant Application Webinar will begin in a few minutes!

2. Webinar Process and Protocol -
Everyone will be muted upon entry into the webinar.
If you have questions, please type them into the chat box or save them until the end. There will be a questions time at the end of the ppt.
If you are having trouble, please type the issue into the chat box so we can assist you.

3. Request for Application Webinar
July 25, 2013
Oregon’s Beginning Teacher and
Administrator Mentoring Program

4. Purpose and Agenda Walkthrough of the RFA Answer questions
Important dates
Requirements for submission
Application components
Answer questions

5. Finding the RFA
You can find a copy of the RFA online on ODE’s Mentoring web page

6. Legislative Background
Established in 2007 through HB 2574
Now ORS –
Expanded in 2013 through HB Teaching and Learning Network
State funded grant, not federal
OARs through
The Beginning Teacher and Administrator Mentorship Program was established with the passage of HB 2574 by the 2007 Legislature.
Funded using General Funds.

7. Goal
The goal is to support research- based mentoring programs that develop and retain effective teachers and administrators.
A priority of Oregon’s educational system is to recruit and retain teachers and administrators of the highest quality. As part of this goal, the Oregon Department of Education is issuing grants to support new teacher or administrator mentoring programs as part of a larger induction strategy.

8. A quality mentoring program…
Ensures an effective transition into a teaching or administrative career;
Improves the educational performance of all pupils through improved training, information, and assistance for new teachers;
Improves the leadership performance of new administrators through effective training and assistance; 
Improves professional success and retention of new teachers and administrators;  and
Ensures intensive, individualized support and assistance for participants.
Beginning Teacher = Has taught fewer than 2 school years as a licensed teacher in any public, private, or state operated school.
Beginning Administrator = Has been a principal or superintendent for fewer that two school years.
More information about Mentor Program best practices is included in Appendix A as part of the RFA.

9. Important Dates (p.7) August 14, 2013 – Applications due to ODE
August 26, 2013 – Grant Awards announced
August 27, 2013 – 50% of funds available
Sept. 20, 2013 – Induction Paring Form due
Nov. 29, 2013 – Remaining funds available
June 16, 2014 – Final report due
Applications will be scored between May 3 and May 31, 2012.

10. Submission Requirements (p.7)
12-point font, double spaced
Charts and Tables, 11-point font, single spaced
Sections tabbed and labeled
Pages numbered for reference
At least 1 inch margins on the sides, top, and bottom of 8½” by 11” paper

11. Submission Requirements (p.8)
Applications may not exceed 18 pages (excluding Cover Page, Assurance Forms, and Mentor Selection Rubric)
The original, plus three (3) copies of the application must be received or postmarked AND submit application electronically by 5:00 PM on August 14, 2013
Hard copies need to be sent to ODE (see page 7 for address information). ODE will request an electronic copy of the RFA upon receipt of hard copies. See “Secure File Transfer Process” on page 8 of the RFA for directions on this process.

12. Application Organization (p.10)
Cover page – Form A (signatures required)
Assurance forms from:
all participating districts – Form C
all participating partners – Form D
Signatures required from above participants
Application Narrative (addressing all required elements)
Budget Narrative
Budget Worksheet (Form B)

13. Application Narrative (p.9)
Project Design – 35 points
Project Action Plan – 20 points
Project Partnership(s) – 10 points
Project Evaluation – 15 points
We’ll take the next few slides to describe each of these four grant components.

14. Narrative – Project Design (p. 11)
Purpose - Describe the components of the proposed Mentoring Program.
Roles and responsibilities
Mentor selection rubric (include with app.)
Communication
Role of administrators
Release time
Training and PD for mentors and mentees
Formative assessment system
Please note that applicants are required to include the mentor selection rubric they intend to use as part of their application.
At the end of each section, applicants are referred to the appendices included as part of the RFA that can be used as guidance when completing the application: Appendix A: Mentor Program Best Practices, and Appendix B: Standards for Advanced Programs in Educational Leadership.

15. Narrative – Action Plan (p. 11-12)
Purpose - Outline the goals, related objectives, activities, and indicators.
A goal is a broad statement for which measureable objectives are written.
An objective is specific and measureable. It describes how and when a goal will be met.
An indicator describes how and when you will know whether objectives have been met.

16. Narrative – Action Plan (p. 10-11)
Goal 1: Ensure an effective transition into an educational career for educators new to the profession.
Objective
Activities
Indicators
Person Responsible
Frequency
1.1 __# of beginning educators receive 90 hours of support from a highly trained mentor during the SY.
1.1.a Beginning educators will meet with mentors a minimum of 10 hours per month.
1.1.a.i Mentor logs submitted no later than the 10th day of each month shall reflect the minimum #of hours
Individual responsible for oversight of activity
Monthly
NOTE: Action plans must also include a line item for evaluation of the mentor program. Page 11 of the RFA includes a more complete example of an Action Plan, including a line item for evaluation.

17. Narrative – Partnerships (p. 12)
Purpose - Describe how partners will work together to support the mentor and beginning teachers/ beginning administrators.
Description of partner organizations
Responsibilities of each partner
A collaborative process is encouraged to achieve the objectives of the project. Priority points, which will be discussed later, will be awarded to those applications that partner with two or more entities.

18. Narrative – Evaluation (p. 13)
Purpose - Describe how the effectiveness of the program will be evaluated.
Anticipated impact of program on practice of mentors and mentees
Qualitative and quantitative data

19. Budget Narrative & Worksheet (p. 13)
Purpose - Explain exactly how the funds will be spent.
Budget narrative and worksheet should align
Costs should be reasonable
No more than 5% for indirect costs
20 point maximum
On the budget worksheet, please itemize expenditures wherever possible. Include any district matching funds that may be available.

20. Scoring Guide (p. 41-45) 0 = The required criteria are not addressed
1= The required criteria are partially addressed, but many areas are incomplete, vague or underdeveloped.
3 = The required criteria are mostly addressed, but there are some areas that are incomplete or underdeveloped.
5 = The required criteria are addressed, using detailed and supporting evidence that clearly connect with the entire proposal.
Total possible points is 100, with 14 possible additional priority points if the grant becomes competitive due to insufficient funds. Scoring Guide to be used by reviewers is included as Appendix C.

21. Priority Points (p. 13)
If funds are insufficient for all eligible applicants, grants will be based on geographic and demographic diversity and the following additional factors:
Documented mentor program(not funded with grant funds) in place during the previous school year
Attrition rate of educators
Percentage of beginning teachers and administrators
Failure to meet AYP
High poverty or high minority population
Leveraging funds
Consideration will also be given based on geographic and demographic diversity. Priority points for an existing mentor program will only be awarded for those programs that are funded using funds other than grant funds (e.g., district general funds).

22. Reporting Requirements (p. 13 & 14)
Paring Forms- Due September 20, 2013
Mentor Logs – Due to ODE monthly

23. Reporting Requirements (p. 13 & 14)
Final Report - Due June 16, 2014
Detailed description of the mentoring activities that occurred
Summary of the attainment of the project goals and measurable objectives
Qualitative and quantitative evidence used to determine program effectiveness
Documentation of 90 hours of contact time
Evaluation of the effectiveness of the program
Final Budget Expenditures
Any other data as required by ODE

24. Funding and Duration (p. 13)
Year One: July 31, 2013 – June 30, 2014
Year Two: Continuation Grant
July 1, 2014-June 30, 3015
Up to $5,000 per beginning teacher/administrator and aligned with evidence-based best practices
See page 14 of the RFA for allowable uses (not an exclusive list)

25. Time for questions!

26. Contacts Questions about the RFA Questions about submission
Tanya Frisendahl – Education Specialist
Questions about submission
Karen Garrison – Support Staff