1. Multi-Media Archiving at the BBC
Simon Rooks
Multi Media Archivist, BBC Information & Archives

2. Archives in the News…

3. BBC Archives: Authority and Remit
Royal Charter and DCMS Agreement
Regulatory and legal obligations
BBC repeats, reversions, clips and research
Commercial exploitation - Worldwide, etc.
Partnerships and public access
Representing the BBC’s activities/Corporate memory
Royal Charter – not very detailed or specific. I&A interprets what it should mean for the BBC.
FoI, DPA
Top level Archival drivers – a working archive for the BBC and supporting its activities

4. Archiving the BBC Photograph Library – 6 million
Sound Archive – 1 million assets
Television Archive 1.4 million assets
Written Archives – 10 km (6.22 miles)
Web – Legacy and evolving collections
Nations, Sports, NHU Bristol, Regional collections
Music Library – 0.6 km, inc 102,000 ms scores
Gramophone Library – 2 million recordings
Libraries and Archives – like most, the BBC doesn’t really know the difference
Photos – Negatives, transparencies, prints, of which 900,000 are digital holdings via the BBC in-house system ELVIS. Most BBC, some indies and WW
Sound – programmes, but many extracts, field recordings etc. early years a ‘library’ of sounds rather than a programme archive. Intake fully digital/file-based (only) since 2008.
TV - early days as with Sound not recorded at all. Never attempted to be comprehensive. Regulatory (Compliance Recording) is separate and non=broadcast quality
Written Archives – inc 100,000 contributor files. Rich source. Programme files, scripts, policy, audience research, personnel. Savile.
Web – Legacy and evolving collections
Nations, Sports, NHU Bristol, Regional collections
Music Library – 0.6 km, inc 102,000 ms scores (and non BBC IP)
Gramophone Library – 2 million recordings non-BBC IPR

5. Archive Services: Previous Approach
I&A
Archive Services
Operational Manager
Research
Cataloguing
Intake
Vision
A&M
News
Professional Services

6. Archive Management: Past Media-Based Approach
TV Archives
Intake
Selection
Cataloguing
Storage
Logistics
Research
Technical
Sound Archives
Records Management
Registry Services
Retention
Classification
Disposal
Written Archives, Gram Library, Pictures/Photos

7. I&A Services: Current Approach
Archive Services
Archive Services Manager
Senior Media Manager
Media Manager
Vision
A&M
News
Professional
Services

8. OAIS Functional Model OASIS Reference Model – a useful reference point
‘producer’ can be literally so, but production and creators of assets or records
The consumer – users of the archive in the BBC or external. NO assumption on formats, processes or delivery mechanisms

9. Media Manager role Archiving across media
Multi-skilling, multi-tasking
Competencies, training, and support
Interaction with Production - who does what and where
Allocation of resource by risk, benefits

10. MAM Toolkit Objectives/ Projects Stakeholder Map Business Requirements
5 Stages of
MAM
Policies and
Guidelines
Objectives/
Projects
Levels of
Service
I&A
Strategy
Understand
Evaluate
Implement
Monitor
Review
Success
Measures
Risk
Analysis

11. Archival Management: Current Functional Approach
Archive Policy Group
Archivists
Intake
Selection / Retention
Disposal
Access
Storage
Preservation
Taxonomy, Metadata Management & Cataloguing