1. Special Ed – ESE State Reporting with Skyward
Megan VanDeventer
State and Federal Compliance

2. This session will go through common setup and data extraction questions regarding ESE records.
Data Elements
State Reporting Configuration Options
Skyward ESE Student Format Extraction Rules
ESE in F.A.S.T.E.R.
FEFP numbers

3. ESE Format Data Elements

4. ESE Details Evaluation Record Student Placement Status
E – only reported in Survey 5
I - only reported in Survey 5
N - only reported in Survey 5
P – used for in-state transfers
R - only reported in Survey 5
T – transfer in from out of state
Type of Evaluation (radio buttons)
State Reporting Configuration
Evaluation Type (field)
Local Use Only

5. ESE Details Evaluation Record Reevaluation Date (FASTER)
Populated based on Evaluation Start Date entered
Referral Reason
Reason the student was initially referred for ESE
Crosswalk to State- Defined Code

6. ESE Details Evaluation Record 60 Day Exception
Select if 60 Day Timeline for Initial Evaluation has been agreed on by parent and local education agency

7. ESE Details Exceptionality Record Exceptionality
Primary checkbox: include in Surveys 1-5, WDIS, and F.A.S.T.E.R. transcripts.
Not marked as Primary checkbox: will not be included in WDIS
For Zoned District/Zoned School values to pull, Primary Exceptionality = M
OR Student’s School of Enrollment flagged with Primary Service “B”
OR Student’s School of Enrollment flagged as “Accountability ESE Center”
Student Placement Status
Can be unique to each Exceptionality

8. ESE Details IEP Information Start IEP – Exceptional Student Plan Date
IDEA Educational Environment

9. ESE Details Program Information
XCP – Other exceptionality – Special Services Code crosswalked to this value is reported as “Other Exceptionality”
Orig Eval – used to determine Evaluation Completion Date
Ref Date – Date of Consent for Evaluation
Surveys 1-5 & F.A.S.T.E.R.
Elig – Exceptional Student Eligibility Determination Date
Placed – ESE Placement Date (initiation date for services)
Gifted Eligibility
Surveys 1-5

10. State Reporting
Dismissal Date – reported in Surveys 1-5 and F.A.S.T.E.R. Transcripts

11. ESE Cost Factors ESE Cost Factor Information
Cost Factors Calculated based on data entry in ESE Cost Factor Information Screen
111, 112, or 113 based on grade and ESE status
Correction from FL UG: Cost Factor must be entered to be calculated

12. ESE Minutes Percent of time with Non-Disabled
Override School Week Minutes and Non-Disabled Minutes

13. State Reporting Configuration Affecting ESE Reporting
When option is checked, students whose E/W Resident District value is different from E/W Current Instruction School District will not be extracted for ESE Student format
How to Determine a Student is ESE:
Active IEP or Most Recent
How to Determine where to Extract ESE Dates

14. Extraction Rules in Skyward
For Surveys 1, 2, 3, 4, or 5: Students will be reported if grade level is PK-12 and Student’s Primary exceptionality is not “Z” or “blank”
Only students enrolled in valid schools will be reported. Also, students enrolled in School 3518 will only report if the student has an active IEP.
Students with an active ESE Ed Plan during reporting period, but dismissed prior to reporting period, will not be treated as ESE student.
Resident District must match District of Current Instructional School for student’s record to pull
Student must be enrolled in a Program in addition to having an IEP.
For Survey 4, students reporting a virtual course may also report the corresponding ESE Student record that would have been reported during Surveys 2/3 even if student is not ESE as of Survey 4

15. ESE in F.A.S.T.E.R. Similar to ESE Student Format for Survey Reporting
Exceptional Student Plan Date
Exceptionality, Primary,
FEFP Program Number
Section 504 Eligible
Evaluation/Re-evaluation Date
Placement Date
Eligibility Determination Date
Placement Status
Referral Date
Dismissal Date
Exceptionality
Evaluation Completion Date
Date of Consent for Evaluation

16. Sample Transcript
Up to 10 Exceptional Student Program Records can be printed in FASTER Transcript

17. FEFP WS\SR\FL\PS\CO\FE – Maintain FEFP Program Numbers
District is responsible for creating codes specific to school year

18. FEFP
When calculating FTE, FEFP numbers are identified based on the following hierarchy:

19. Cost Factors Cost Factors are looked at for two purposes:
1. To determine if an ESE student with specific cost factors of “251”, “252”, or “253” will automatically assign a FEFP number of 111, 112, or 113 to the ESE Student based on grade level
2. Cost factors are referenced when overlapping minutes are found for existing courses. If there are overlapping minutes, the minutes are awarded to the course with the higher Cost Factor (FEFP Weight)