1. Working Group on Articles 64 and 65 of the Staff Regulations
Doc.A6465/18/20
Ag.No. 21 Mission Expenses
Working Group on Articles 64 and 65 of the Staff Regulations
Meeting in Luxembourg March 2018

2. Content of this presentation
New missions guide 2017
Daily Allowance and Hotel scales currently in force
Intra-EU
Extra-EU
Steps to implement a 2018 update of the scales

3. New Missions Guide 2017 Commission Decision C(2017)5323
= General Implementing Provisions for Articles 11, 12 and 13 of Annex VII of Staff Regulations
Replaces previous version C(2008)6215
Adopted 29th September 2017
Applies with effect from 28th March 2018
Similar GIP adopted by other EU institutions and EU Agencies

4. Main changes from previous version
New version
Old version
15%-25%-25%-35%
breakfast, lunch, dinner, other
15%-30%-30%-25%
Duration +2 hr (flights), +1 hr (train), exceptions possible
Duration +2 hr (flight), +30 mn (train), exceptions possible at JRC BE, DE, NL
Principles cost-efficiency, conflict-of-interest, work-life balance
Principle cost-efficiency
Earliest start Latest arrival Maximum day 12 hr.
Earliest start (flight), other). Latest arrival (flight), (other). Maximum day 12 hr.
DSA x0.20<6 hr, x0.50<12 hr, thereafter x 1/24 per hr
DSA x0.20<6 hr, x0.50<12 hr, thereafter x0.50 each 12 hr
Long stay 60+ day, DSA x0.75 then x day, HC x0.50
Long stay 4+ week, DSA x0.75, HC x0.75
Personal 0.28/km
Personal 0.24/km
HC > ceiling due to taxes = OK
All HC > ceiling to be justified

5. Current scales for Intra-EU missions
Last updated 2016, on basis of Eurostat Report (using July 2015 data)

6. Current scales for Extra-EU missions
Last updated 2002, using 2001 data
Reconfirmed in 2013 reform of Staff Regulations
Eurostat Reports have provided new figures, using July 2016 data:
Dec.2016 Ares(2016) delegations
Jun.2017 Ares(2017) supplementary places
DG HR is preparing text of an updating decision

7. Steps to implement 2018 update – Intra-EU
Intra-EU updating calculation will be done by Eurostat after 2018 A6465WG, using July 2017 data
Proposed approach as recommended at 2017 WG:
DSA: use "75:25 restaurants:global excluding housing" instead of "global excluding housing"
Hotels: drop "20% maximum change" rule
Under new missions guide, 75:25 will become 65:35
(Calculation formulae presented on following slides)

8. Methodology Intra-EU – Daily Allowance
Used
Proposed
𝑫𝑺𝑨 𝟐𝟎𝟏𝟖 𝑩𝑿𝑳 = 𝑫𝑺𝑨 𝟐𝟎𝟏𝟔 𝑩𝑿𝑳 × 𝑯𝑰𝑪𝑷 𝟐𝟎𝟏𝟓𝒎𝟕−𝟐𝟎𝟏𝟕𝒎𝟕 𝒈𝒍𝒐𝒃.𝒆𝒙𝒄𝒍.𝒉𝒔𝒏𝒈
𝑫𝑺𝑨 𝟐𝟎𝟏𝟖 𝑪𝒐𝒖𝒏𝒕𝒓𝒚 = 𝑫𝑺𝑨 𝟐𝟎𝟏𝟖 𝑩𝑿𝑳 × 𝑪𝑪 𝟐𝟎𝟏𝟕𝒎𝟕 𝒈𝒍𝒐𝒃.𝒆𝒙𝒄𝒍.𝒓𝒆𝒏𝒕
𝑫𝑺𝑨 𝟐𝟎𝟏𝟖 𝑩𝑿𝑳 = 𝑫𝑺𝑨 𝟐𝟎𝟏𝟔 𝑩𝑿𝑳 × 𝑯𝑰𝑪𝑷 𝟐𝟎𝟏𝟓𝒎𝟕−𝟐𝟎𝟏𝟕𝒎𝟕 𝟔𝟓:𝟑𝟓 𝒓𝒆𝒔𝒕𝒐:𝒈𝒍𝒐𝒃.
𝑫𝑺𝑨 𝟐𝟎𝟏𝟖 𝑪𝒐𝒖𝒏𝒕𝒓𝒚 = 𝑫𝑺𝑨 𝟐𝟎𝟏𝟖 𝑩𝑿𝑳 × 𝑪𝑪 𝟐𝟎𝟏𝟕𝒎𝟕 𝟔𝟓:𝟑𝟓 𝒓𝒆𝒔𝒕𝒐:𝒈𝒍𝒐𝒃.

9. Methodology Intra-EU – Hotel Ceiling
Used
…with 90% rule (2014 missions) and max change 20%
Proposed
…with 90% rule (2017 missions)
with 90% rule
𝑯𝑪 𝟐𝟎𝟏𝟖 𝑩𝑿𝑳 = 𝑯𝑪 𝟐𝟎𝟏𝟔 𝑩𝑿𝑳 × 𝑯𝑰𝑪𝑷 𝟐𝟎𝟏𝟓𝒎𝟕−𝟐𝟎𝟏𝟕𝒎𝟕 𝒉𝒐𝒕𝒆𝒍𝒔
𝑯𝑪 𝟐𝟎𝟏𝟖 𝑪𝒐𝒖𝒏𝒕𝒓𝒚 = 𝑯𝑪 𝟐𝟎𝟏𝟖 𝑩𝑿𝑳 × 𝑪𝑪 𝟐𝟎𝟏𝟕𝒎𝟕 𝒉𝒐𝒕𝒆𝒍𝒔
𝑯𝑪 𝟐𝟎𝟏𝟖 𝑩𝑿𝑳 = 𝑯𝑪 𝟐𝟎𝟏𝟔 𝑩𝑿𝑳 × 𝑯𝑰𝑪𝑷 𝟐𝟎𝟏𝟓𝒎𝟕−𝟐𝟎𝟏𝟕𝒎𝟕 𝒉𝒐𝒕𝒆𝒍𝒔
𝑯𝑪 𝟐𝟎𝟏𝟖 𝑪𝒐𝒖𝒏𝒕𝒓𝒚 = 𝑯𝑪 𝟐𝟎𝟏𝟖 𝑩𝑿𝑳 × 𝑪𝑪 𝟐𝟎𝟏𝟕𝒎𝟕 𝒉𝒐𝒕𝒆𝒍𝒔

10. Steps to implement 2018 update – Extra-EU
DGHR will prepare a Commission Decision based on Eurostat Report 2016 and Supplementary Report 2017
New Extra-EU updating calculation will be done by Eurostat after 2018 A6465WG, using July 2017 data, applying same methodology

11. Thank you for your attention!