1. 2/24/2019
doc.: IEEE DCN xxxxr0
December 2011
3rd General Meeting of IEEE DySPAN Standards Committee (DySPAN-SC) DRAFT Meeting Plan and Officers Reports
Date:
Authors:
Yohannes Alemseged (NICT)
Yohannes Alemseged (NICT)

2. 2/24/2019
doc.: IEEE DCN xxxxr0
Abstract
This presentation is the agenda and officers reports for the plenary sessions of the 3rd general meeting of IEEE DySPAN-SC taking place the week of Dec 12-14, 2011.
Yohannes Alemseged (NICT)
Yohannes Alemseged (NICT)

3. Participants, Patents, and Duty to Inform
All participants in this meeting have certain obligations under the IEEE-SA Patent Policy. Participants:
“Shall inform the IEEE (or cause the IEEE to be informed)” of the identity of each “holder of any potential Essential Patent Claims of which they are personally aware” if the claims are owned or controlled by the participant or the entity the participant is from, employed by, or otherwise represents
“Personal awareness” means that the participant “is personally aware that the holder may have a potential Essential Patent Claim,” even if the participant is not personally aware of the specific patents or patent claims
“Should inform the IEEE (or cause the IEEE to be informed)” of the identity of “any other holders of such potential Essential Patent Claims” (that is, third parties that are not affiliated with the participant, with the participant’s employer, or with anyone else that the participant is from or otherwise represents)
The above does not apply if the patent claim is already the subject of an Accepted Letter of Assurance that applies to the proposed standard(s) under consideration by this group
Quoted text excerpted from IEEE-SA Standards Board Bylaws subclause 6.2
Early identification of holders of potential Essential Patent Claims is strongly encouraged
No duty to perform a patent search
Yohannes Alemseged (NICT)

4. Patent Related Links
All participants should be familiar with their obligations under the IEEE-SA Policies & Procedures for standards development.
Patent Policy is stated in these sources:
IEEE-SA Standards Boards Bylaws
IEEE-SA Standards Board Operations Manual
Material about the patent policy is available at
Yohannes Alemseged (NICT)

5. Call for Potentially Essential Patents
If anyone in this meeting is personally aware of the holder of any patent claims that are potentially essential to implementation of the proposed standard(s) under consideration by this group and that are not already the subject of an Accepted Letter of Assurance:
Either speak up now or
Provide the chair of this group with the identity of the holder(s) of any and all such claims as soon as possible or
Cause an LOA to be submitted
Yohannes Alemseged (NICT)

6. Other Documents and WebPages to Review
Please review the documents at the following links: -  IEEE Patent Policy -  -  Patent FAQ -  -  LoA Form -  -  Affiliation FAQ -
-  Anti-Trust FAQ -  -  Ethics - 
Yohannes Alemseged (NICT)

7. IEEE DySPAN-SC Plenary Meeting Agenda
Monday Dec 12 PM3
Opening Business
1.1 Roll call
1.2 Approval of the agenda
1.3 Approval of minutes for June 20-22, 2011 meeting held at Brussels
Reports of Officers
2.1 Secretary
2.1.1 Current DySPAN-SC officers
2.1.2 Current DySPAN-SC membership
2.1.3 Review of electronic ballots since the Brussels meeting
2.1.4 DySPAN-SC website, Mentor facility (e:mail, ballots), web teleconference tool
2.2 Treasurer
2.2.1 Annual and year to date report
2.2.2 Meeting financials
2.2.3 WG Finance Availabilities
Yohannes Alemseged (NICT)

8. IEEE DySPAN-SC Plenary Meeting Agenda
3. Reports from WG chairs
3.1 Status of P1900.1
3.2 Status of P1900.4
3.3 Status of P1900.5
3.4 Status of P1900.6
3.5 Status of P1900.7
4. Administrative items
4.1 IEEE-SA policy changes and new products
4.2 IEEE DySPAN-SC default P&P
Yohannes Alemseged (NICT)

9. IEEE DySPAN-SC Plenary Meeting Agenda
Wednesday Dec 14 PM3 (closing)
4.3 Report and way forward on the DSA VE ad hoc activity
4.4 Meeting registration waiver
4.5 Guidelines on which documents should be public
5. Wrap-up report from WG chairs
6. Meeting planning
7. Any Other Business
Yohannes Alemseged (NICT)

10. 1. Opening Business
Yohannes Alemseged (NICT)

11. 1.1 Roll call
Meeting participants should announce their affiliation and employer
Total members in the roster 32
Participants
Number
Remark
Members ?
those who have already voting right
Participant
those who have no voting right
Total
Quorum
Yohannes Alemseged (NICT)

12. 1.2 Approval of the agenda
Motion: Approve the agenda of the 3rd general meeting of IEEE DySPAN-SC DCN sc MTNG
Moved by:
Seconded by:
Discussion:
Motion approval:
Yohannes Alemseged (NICT)

13. 1.3 Approval of previous meeting minutes
Motion: Approve the minutes of the 2nd general meeting of IEEE DySPAN-SC held at Brussels, June 20-22, 2011
Moved by:
Seconded by:
Motion approval:
Yohannes Alemseged (NICT)

14. Reports of Officers
Yohannes Alemseged (NICT)

15. 2.1 Secretary’s report 2.1.1 Current Officers of DySPAN-SC
December 2011
2.1 Secretary’s report Current Officers of DySPAN-SC
Hiroshi Harada – Chair
Max Riegel – Vice-Chair
Yohannes Alemseged – Secretary
Oliver Holland – Treasurer
Joan Woolery   –  IEEE SA liaison ( Senior Program Manager, IEEE Standards Association)
Yohannes Alemseged (NICT)

16. 2.1.2 IEEE DySPAN-SC membership
December 2011
2.1.2 IEEE DySPAN-SC membership
Current voting members: 32
Distribution by region Distribution by type
Yohannes Alemseged (NICT)

17. 2.1.3 Review of electronic ballots since the last F2F meeting
December 2011
2.1.3 Review of electronic ballots since the last F2F meeting
Approval of IEEE DySPAN-SC F2F meeting places
March 2012        June/July 2012          Nov/Dec 2012
18 votes Osaka    votes Grenoble        27 votes Washington    
10 votes San Diego      8  votes Brussels       2  votes Abstain 
1  vote  Abstain   votes Delft   
2  votes Abstain                                
           
Based on the votes, the selected venues are
  For March Osaka
    June/July    Grenoble
    Nov/Dec    Washington Dc
Vice-chair election
Maximilian Riegel was elected as vice-chair of DySPAN-SC
Yohannes Alemseged (NICT)

18. 2.1.4 DySPAN-SC website, Mentor facility web teleconference tool
December 2011
2.1.4 DySPAN-SC website, Mentor facility web teleconference tool
The official DySPAN-SC website has been migrated to
DySPAN-SC mentor is available
, Calendar, Document management
To receive , participants are required to show interest in DySPAN-SC on my project:
One license of GoToMeeting teleconference tool has been obtained
Yohannes Alemseged (NICT)

19. 2.2 Treasurer’s Report See treasurer report December 2011
Yohannes Alemseged (NICT)

20. 3. Progress reports of WGs
Yohannes Alemseged (NICT)

21. December 2011
3. Reports of P1900.x WGs
3.1 Status report of P Status report of P Status report of P Status report of P Status report of P1900.7
Yohannes Alemseged (NICT)

22. 4. Administrative items
Yohannes Alemseged (NICT)

23. 4.1 IEEE-SA policy changes and new products
December 2011
4.1 IEEE-SA policy changes and new products
See posted presentation material
Yohannes Alemseged (NICT)

24. 4.2 Draft DySPAN-SC Default P&P
Chair of DySPAN-SC formed an ad-ho group within the DySPAN-SC leadership to prepare draft default P&P for the 1900.x WGs
The ad-hoc group is chaired by Bernd Bochow and the draft document has been posted in DySPAN-SC for presentation in this meeting
URL:
Yohannes Alemseged (NICT)

25. 4.3 Report and way forward on the DSA VE ad hoc activity
Dynamic Spectrum Access for Vehicular Communications
Initiated by Bernd Bochow and
Straw poll support from DySPAN-SC to establish an ad hoc
DSA VE ad hoc established by DySPAN-SC chair
Strawpoll held in Brussels meeting: Are you interested to establish an Ad-Hoc group lead by Bernd Bochow, aimed at identifying the direction and the need to create a PAR, until the December IEEE DySPAN-SC 3rd general meeting, for “Dynamic Spectrum Access for Vehicular Communications” considering the existing standards?
Yohannes Alemseged (NICT)

26. 4.4 Meeting registration waiver
December 2011
4.4 Meeting registration waiver
The CSSB P&P that DySPAN-SC is following at the moment allows registration waiver only under one condition “financial hardship”
There has been a request for waiver of DySPAN-SC DySPAN-SC meeting organizer (host person)
Discussion:
Action:
Yohannes Alemseged (NICT)

27. 4.5 Guidelines on which documents should be public
December 2011
4.5 Guidelines on which documents should be public
See posted presentation material
Yohannes Alemseged (NICT)

28. 5. Wrap-up WG reports
Yohannes Alemseged (NICT)

29. 5. Wrap-up Reports
5.1P P P P P1900.7
Yohannes Alemseged (NICT)

30. 6. Meeting Planning Meeting Meeting Place Host Date March, 2012
Osaka, Japan
NICT
26-29
June, 2012
Grenoble, France
CEA, LETI
25-29
December, 2012
Washington DC, USA
WInn Forum
Not yet fixed
Yohannes Alemseged (NICT)

31. 7. AOB
Yohannes Alemseged (NICT)

32. References
Yohannes Alemseged (NICT)