1. “Conducting Effective Committee Meetings”
A Presentation on behalf of the:
Centre for Organizational Governance
in Agriculture (COGA)
November 24, 2016 by
John F. Noonan, PRP, CPA, CGA
Professional Registered Parliamentarian

2. Three Questions 1. It was a GOOD meeting because…..
2. It was a BAD meeting because ……
3. A GOOD MEETING will possess the
following characteristics

3. Ideal Meeting Well planned Defined purpose
Adheres strictly prepared agenda
Proceeds crisply through each item on the agenda

4. Objectives Preparing for Success Meeting Leadership
Be a Good Participant
Meeting Close

5. Some Rules 1. The Rule of the Clock 2. Justice and Courtesy
3. One thing at a time

6. How to Effectively Lead a Group Discussion
Provide Focus
Stimulate Discussion
Maintain Focus (process)
Close Discussion

7. Provide Focus
Set Stage
Objectives
Alternatives
Process
Time

8. Your Objective!
IS Not to control the people in your meeting but rather,
THE PROCESS

9. Stimulate Discussion Open, non-threatening Go to the group Probe
Intervene

10. Maintain Focus Hold off new topics Stop competition Control rambling
Parking Board
Stop competition
Control rambling
Make notes to get back

11. Good Meetings “Best in People”
The best Ideas
The Best decisions
The best follow up

12. A Good Participant “Will make a difference”
Support the group
Get Involved
Be Creative
Share your thoughts
Take notes
Come prepared
Read the Background
Conduct appropriate Research
Look for the Good

13. Critical Incidents in Group Discussion
The Dominant Speaker
Silent Participant
Self Centered Participant
Competitive Participant
The Socializer
Conflict between two ideas/people

14. Bring the Meeting to a Close
Formal close – not just unravel
“By your entrances and exits they shall know ye.”

15. Close Discussion End on time (upbeat) Signal
Decision/action plan/tasks
Conclude
Usefulness of discussions
Steps to follow
Ideas of the leader

16. Summary
On time
Agenda
The Rules
The Evaluation

17. Your Turn
Questions
Comments
Concerns

19. Law of Triviality
“The time spent on any item of the agenda will be in inverse proportion to the sum involved”
Parkinson’s Law

20. The Essential Dozen ….
Please take a few minutes to review the material with your handout.
Check off one of the three areas at the bottom.

21. The 6 Principles Facilitate discussion Group Expression
Justice and Courtesy
One thing at a time
Fair Hearing
Maintain Order

22. Important !
Thank the Group

23. Minutes Collaborative Effort Brief Reflect what Happened
Distribute ASAP