1. 2016-17 DTC Training WebEx Required for All DTCs
Tuesday, November 8, 2016 (3:00 – 4:30 p.m. PT)
Wednesday, November 9, 2016 (9:00 – 10:30 a.m. PT)
Thursday, November 19, 2016 (3:45 – 5:15 p.m. PT)

2. DTC Training Requirements
All District Test Coordinators must:
Watch all Training Modules
Submit response to Training Survey
Participate in ODE-facilitated Webinar
Objectives for today’s Webinar:
Ensure a common understanding of the test administration requirements of the Oregon Statewide Assessment System
Clarify misconceptions identified through Training Survey results
Address questions raised by DTCs
In addition to reading the Test Administration Manual and signing a DTC Assurance of Test Security form, the DTC training requirement has three parts (read from slide). To confirm, you should all have previously completed steps 1 and 2. By participating in today’s WebEx, you are satisfying the third and final component of the DTC training requirement.

3. Format and Norms for Today’s Webinar
Review questions and correct answers from the Training Survey covering all training modules
Discuss common incorrect answers and clarify rules and policies
Norms
If you would like to speak, please use the raise hand feature and we will unmute you
Use chat feature to submit questions to host
Please allow the host to respond to all questions

4. DTC Quiz
Reviewing the answers

5. 98%
98%
93%
90%
78%

6. 98%
99%
94%

7. 97%
97%
92%

8. 89%
61%
39%

9. 92% 84% 86% 81% 90% 88% 90% Retain Securely Retain Securely
Destroy Immediately
84%
Destroy Immediately
86%
Retain Securely
81%
Destroy Immediately
90%
Retain Securely
88%
Retain Securely
90%
Destroy Immediately

10. 98%
100%
87%
83%

11. 100%
98%
89%
100%
94%

12. 87%

13. 97%
91%
98%
91%
98%

14. 97%

15. 96%

16. 99%
69%
94%
75%
91%

17. 91%
True
68%
False
88%
True

18. 98%

19. 94%

20. 74%
90%

21. 87%

22. 96%
Accommodations
18%
Designated Supports
78%
Universal Supports

23. New form and common improprieties

24. Form Link: Accessing the form
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25. Transition to an online Form
The purpose behind this change in procedure is to
ensure consistent data formatting.
eliminate incorrect transcriptions of handwritten forms.
provide DTCs with more detailed information about determinations and outcomes.
The new form contains all of the same fields as the old form with a streamlined template upload to submit multiple tests for the same type of impropriety

26. Overview
If the person filling out this form is not the DTC, the DTC will be contacted before a determination is made.

27. This information is located in TIDE under “Plan & Manage Testing”
Locating a Results ID
This information is located in TIDE under “Plan & Manage Testing”

28. Incident Information
If one or multiple students have multiple tests impacted, an attachment will need to be uploaded.

29. Additional Test Uploads
Link:
Add direct link once Cindy posts

30. Selecting a “District Recommended Outcome”
“Pending – Investigation Underway” should only be used when the DTC needs more information before making a determination. If you select this option, ODE will not provide a final determination.

31. Submitting the form
We encourage you to check the “Send me a copy of my responses” box. However, if you don’t, the information you provided is included in the summary report from ODE with a final determination

32. After Submission
After selecting “Submit”, you will see the following:

33. Final Determination
Within 1- 2 business days, the DTC will receive the following and report summary from ODE confirming the outcome for all impacted tests or requesting additional follow-up information as applicable:
This report summary will serve as final confirmation of the district’s investigation and the ODE approved outcome. If a district requires a formal letter of final determination in addition to this report summary, the DTC will submit a request via to

34. 2015-16 Improprieties Summary
Initiator
Total Tests
Adult
484
Student
396
Resolution
Total Tests
Reopen Test 2
Destroy invalid test--student allowed to retest 7
Destroy invalid test 12
Test Reset 66
Invalidation
380
No Impact
412

35. 2015-16 Improprieties Summary
Type
Total Tests
Accidental Submission 2
Breach of student confidentiality 15
Data entered after administration window 11
IEP Violation
138
Improperly Administered 4
Mishandling of Secure Materials 33
No impropriety 3
Non allowable resource (notes/homework, text book, Dictionary) 60
Non allowable resource (other computer, gaming device, iPad, iPod, or other electronic device) 23
Non-allowable resource (calculator)
Non-allowable resource (cell phone)
122
Non-allowable resource (other) 8
Non-secure Environment 32
Review of secure test item 1
Secure materials mishandled
Student cheated 22
Student Coaching 41
Student given wrong SSID
Student given wrong test 19
Student retested without parental permission 17
Student tested outside of testing window 10
Student tested under wrong ID 12
Students did not receive directions 5
Students Talking
125
TTS Incorrectly Set 40
Untrained TA 20
Wrong Test 31
Wrong test settings 21

36. Requirements & Resources
Training
Requirements & Resources

37. Training Requirements Review
Ensure that all STCs and TAs:
Receive annual training
Read and understand the Test Administration Manual
Sign assurance of test security form
Ensure that all non-TAs with access to the secure test environment or materials:
Understand the importance of maintaining security
One of the most important roles of the DTC is to ensure that all STCs and TAs are trained annually. In addition to using the ODE-provided training modules, STCs and TAs must read the required sections of the current TAM and OAM as well as submit the correct completed Assurance of Test Security form. Once trained, STCs can assist the DTC in training TAs within their school. Please note that any individual who will be interacting with students during administration of an Oregon Statewide Assessment is considered a TA and must complete the training.
To protect the security and validity of the assessments, DTCs are also responsible for ensuring that all non-TAs understand the importance of maintaining security and have submitted a signed Non-TA Assurance of Test Security form. This includes any person with access to the secure test environment or materials but will not be interacting with students during administration of a test, such as front office or technology staff.
TAM, Section 1.5: Training Requirements

38. Required Modules Module 2: TA Training
Module 3: Accessibility Supports
Module 4: Test Security
Module 5: Smarter Balanced
Module 6: OAKS Online Science and Social Sciences
Module 7: ELPA21
Required for all TAs
Required for TAs based on the test(s) they will administer
Here is a quick overview of the training modules that TAs are required to review. Modules 2, 3, and 4 are required for all TAs. Modules 5, 6, and 7 are specific to the test the TA will administer. For example, a TA who is only administering ELPA21 is required to review Modules 2, 3, 4, and 7 but does not need to review Modules 5 or 6.
Test administration and security training modules:

39. TIDE Users
TIDE User Guide, p. 4

40. Facilitation Guides
Provide a high level summary of required module training topics
Connects required modules to supplemental resources
Clarifies opportunities in required modules where local information may be added
Will be posted as PDF on ODE website but available in Word by request

41. Facilitation Guides

42. TIDE Training
To support users in the transition to the new Test Information Distribution Engine (TIDE), ODE and AIR have scheduled two optional webinars focusing on how to use the newly-redesigned TIDE:
Tuesday, November 15 from 9 a.m. to 10 a.m. PT
Thursday,  November 17 from 3:00 p.m. to 4:00 p.m. PT
The same material will be covered in both trainings. These webinars are open to any TIDE user role and will be recorded and posted to the ODE website.

43. New ODE Website Launching Late December
All URL links will be updated in manuals and user guides
Access to old site is anticipated to be discontinued in January

44. Congratulations!
You have successfully completed your DTC training requirements
Next steps:
Local training of STCs and TAs
Monitor weekly AA Updates for updates related to assessment and accountability, distributing to staff as appropriate
OAKS Online test window opens Jan. 10
ELPA21 test window opens Jan. 10
Smarter Balanced test window opens Feb. 7
Extended Assessment test window opens Feb. 16
Happy testing!