1. Qualifications Portal Guide
Personal Development and Employability Qualification in Scotland

2. Step 1 – Logging In
To obtain a login for the Qualifications Portal please contact us at and let us know your name, regional Prince’s Trust contact name and the qualification (SPDE) that you are delivering. We will a username and password.
The Qualifications Portal can be accessed via our Prince’s Trust Qualifications webpages:

3. Type username and password then press Enter
If you forget your login click here and enter your address you registered with

4. Step 2 – Getting Started
You centre must first gain centre approval with The Prince's Trust Qualifications.
When you first log in to the Portal you must complete the Fast Track Form for your centre. This confirms that your centre had appropriate policies and staffing in place for delivery of our qualifications.
You will also need to send a signed Centre Agreement for Qualifications. Until these forms have been submitted and approved by the Qualifications Team, you will not be able to make entries for your learners.
Please do this as soon as possible when you get your login details otherwise it may delay your entries.

5. Portal – Entry Screen/Options
You can see your centre details and individual details here. You can edit certain parts including changing your password
The Fast Track Form should be completed when you first log into the Portal. You will not be able to make entries until this is done and your Centre Agreement has been signed.

6. Once we have received your Fast track and Centre Agreement you will be approved as a centre. You will then have the option on the portal to make your unit and qualification claims.

7. Step 3 – Making Entries
Making a claim on The Portal is the official stage of informing The Prince’s Trust that these learners are being submitted for External Moderation. It is important that learners are only entered for the units that have been completed, assessed, internally moderated and are ready for external moderation by The Prince’s Trust.
Dates of the external moderation windows can be found on our website:
Entries can be made at any time and will automatically fall into the next EM window

8. Click on ‘Make claims for Scotland’ to enter your learners

9. Scroll through the pages or choose a column to sort by
All sessions set up by your regional Prince’s Trust Executive and linked to your centre will be listed. A session will disappear one year after completion. Click on the relevant session to make your entries

10. Portal - Making Entries
When you click on the required session, all registered learners linked to that session will appear. To make your entries:
Under the relevant unit heading, select the level of the unit for all learners you wish to enter
The + sign requests a unit certificate for that learner.
Scroll to the right to see additional units
Some learners may be listed on Page 2
Once you have selected all the required entries for your learners, press Submit
If a learner does not appear then it is likely to be because they have not completed a Profile Form. This must be completed and sent to your regional Programme Executive before an entry can be made.

11. If you have a large cohort there may be more than one page of names
Please ensure that learners’ names are spelt correctly. If you notice any errors, please notify your regional Prince’s Trust Executive immediately.
You should ensure we have a SCN for all learners – if any are missing please them to us at

12. To make entries for a learner click on the drop down boxes and select the level . You should scroll across to see all units available.

13. Keep scrolling along to find the Qualifications
Keep scrolling along to find the Qualifications. Tick the box to enter learners for a qualification. They will be blanked out until you have selected enough unit credits to meet the minimum required – rules of combination apply and eligibility will be checked by the qualifications team before qualifications are awarded.

14. Once you are happy with your entries you can “save” (which will keep them on the portal for when you log in next time, or “submit” which will formally make your entries.

15. Once you have pressed submit, a payment screen will appear
Once you have pressed submit, a payment screen will appear. This will appear for all centres (even those who pay through the local authority) please select a payment method and continue. Press proceed when the message appears.
Invoices are not automatically processed by the portal –this is a separate manual task. You will only be invoiced directly if this applies to your centre.

16. Step 4 – Sample Requests
Sample requests are made by the Prince’s Trust by the specified deadline. The deadlines are detailed within our external moderation window dates on our website.
It is the centre’s responsibility to check for their sample requests and ensure the work is sent for external moderation to arrive in advance of the deadline. Please note that the centre will not receive an informing them that the sample request has been made; please check the Portal on the relevant date to see what learners and units have been requested. If no sample request can be seen, please contact The Prince’s Trust Qualifications immediately.

17. To view your sample request:
Click on ‘Sample requests and results’ and then Advanced Search

18. Select the session(s) you want to see information for and press “search”

19. Units will show as:
Entered – in pink
Sampled – in yellow
Failed - in red
Passed – in green with the Level and qualification code showing
NOTE: Sampled units are those that need to be sent to Prince’s Trust Qualifications for External Moderation.

20. Things to remember:
When submitting entries if you do not fully complete the payment process then your entries will not be made.
You should check your entries once they are made either by going through the “Sample Request and Results” part of the portal or by going back into the “Make claims for Scotland” (the entered levels and units will be greyed out and you wont be able to make changes). Any errors must be highlighted to The Prince’s Trust Qualification team immediately before samples are requested.
It is a centres responsibility to check the portal for sample requests which will be available by the specified deadline. Failure to send samples to us by the deadline will lead to your entries being failed. Deadline details can be found on our website and it is a centre’s responsibility to adhere to these.

21. Step 5 – Checking Results
On the specified results deadline, your results can be checked on the Portal by clicking on ‘Sample requests and results’ and ‘advanced search’.
Select the qualification (SPDE) and the session name for the results you wish to view.
Units that have passed successfully will go green. Failed units will show as red. Results can be downloaded into Excel.
An External Moderation Report will be sent to the centre with feedback on the sampled work.

22. Qualifications will show as either entered or if the SQA Accreditation Qualification Code is showing this denotes a Pass.
Failed - in red
Passed – in green with the Level and qualification code showing
You can export the data to excel for your records

23. Further Information For more information please visit our website:
Or contact the Prince’s Trust Qualifications on