1. Presentation to Portfolio Committee 2 September 2009
Limpopo/Mpumalanga/North West (LMN) Region
State of the Region

2. REGIONAL COMMISSIONER DD : POLICY CO-ORDINATOR
ASD: PA
SECRETARY
DD : POLICY CO-ORDINATOR
DRC
ASD: PA
SECRETARY
MANAGEMENT
AREAS
FINANCE &
SCM
CORRECTIONS
DEV & CARE
CORPORATE
SERVICES
CORRECTIONS
HIV and AIDS
BARBERTON
HRM & SUPPORT
FINANCE
EDUCATION & TRAINING
BETHAL
PERF MAGEMENT
FACILITY
LOGISTIC
WITBANK
SECURITY
AGRIC & WORKSHOPS
EMPLOYEE RELATION
RUSTERBURG
SOCIAL RE-INTERGRATION
CARE SERVICES
SPECIAL PROGRAMMES
ROOIGROND
HEALTH SERVICES
KLERKSDORP
HRD
POLOKWANE
LEGAL SERVICE
THOHOYANDOU

3. Post Establishment-LMN Region
SALARY LEVELS
FILLED
VACANT & FINANCED
TOTAL FINANCED
PERCENTAGE
VACANT 3
740 55
795
6.91% 4 5 10 15
33.33%
1007 46
1053
4.36% 6
1800
255
2055
12.40% 7
1815
266
2081
12.78% 8
117
372
31.45% 9
176 72
248
29.03% 85 22
107
20.56% 11 65 13 78
16.66% 12 16 2 18
21.80% 0% 14 1
TOTAL
5978
858
6836
12.55%

4. OFFENDER POPULATION AS PER MANAGEMENT AREA OVERVIEW
CHILDREN
YOUTH
ADULTS
MAX
SENT
ATD M F
BARBERTON 1 4
222
113
1725 32
598 3
1160
BETHAL
110 2 79
1918 36
604 52 15
KLERKSDORP 41 55
3135
362
243
POLOKWANE
512
538 43
287 59
RUSTENBURG 51
516
1465
160
548
ROOIGROND
1275
622
THOHOYANDOU
179 76
1274 47
547 8
202
WITBANK 42 64
1561
436 12
LMN TOTALS 7
1622
391
12891
230
2996
2898

5. EXPENDITURE PERCENTAGE: 31ST JULY 2009: DCS: LMN REGION

6. PERFORMANCE INFORMATION
PROGRAMME ADMINISTRATION

7. EXPENDITURE FOR THE YEAR TO DATE: REGIONAL STATUS: 31st JULY 2009

8. PERCENTAGE OF EXPENDITURE TO HDI SERVICES PROVIDERS
QUOTATION ACQUISITIONS BIDS
< R
APRIL 2009 
MAY 2009 
JUNE 2009 
JULY 2009 
 TOTAL
SMMEs
R 2,363,263.08
R 213,248.11
R 5,197,032.49
R 1,960,640.00
R 9,734,183.68
HDIs
R 1,471,103.59
R 2,835,502.09
R 781,278.46
R 1,063,796.00
R 6,151,680.14
PEOPLE LEAVING WITH DISABILITIES
R 29,499.40
R 0.00
R 60,000.00
R 9,672.27
R 99,171.67
OTHERS
R 179,785.19
R 637,336.65
R 249,071.21
R 271,178.50
R 1,337,371.55
BBBEE
R 83,050.05
R 525,096.66
R 440,779.60
R 200,437.55
R 1,249,363.86
TOTAL
R 4,126,701.31
R 4,211,183.51
R 6,728,161.76
R 3,505,724.32
R 18,571,770.90

9. Number of grievances handled within 30 days vs the total number of grievances recorded
Nr of grievances recorded
100
Nr of grievances finalized within 30 days 27
Nr. Of grievances outstanding < 30 days 12
Nr of grievances outstanding > 30 days 61
Total nr of grievances outstanding 73
Number of officials found guilty of fraud, corruption and serious maladministration against the total number of officials charged in such cases
None
Number of persons days lost due to suspensions against the total number of annual working days
April 09
May 09
June 09
July 09
Nr of suspensions
6 Vs 180
1 Vs 31
2 Vs 60
2 Vs 62
Remarks: (1) one senior official has been on suspension since September 2008 to date

10. Number of officials vs Number of days
Number of persons days lost due to leave against the total number of annual working days
Number of officials vs Number of days
April 09
May 09
June 09
July 09
Grand Total
7536 Vs 17308
7272 Vs 17684
10067 Vs 21618
7742 Vs 17986
Number of audit qualifications and matters of emphasis
Nr of qualifications 01
Matter of qualification
Asset Management
Percentage of litigation cases won by DCS against the total number of cases filed against it
STATUS: 01 APRIL - 25 AUGUST 2009
Number of cases against DCS 25
Number of cases finalized 08
Number of cases finalized in favor of DCS 07
Percentages of cases finalized in favor of DCS
28%

11. PROGRAMME SECURITY

12. Number of assaults in Correctional Centres and Remand Detention facilities (per 10 000 inmates)
OFFENDER ON OFFENDER
OFFENDER ON MEMBER
MEMBER ON OFFENDER
MEMBER ON SERVICE PROVIDER
RAPE (OFFENDER ON OFFENDER)
TOT
105 1 20
Percentage of correctional centres and remand detention facilities with access security turnstiles installed and functioning vs the total number of correctional centres and remand detention facilities planned to have installed and functioning turnstyles
PLANNED
PERCENTAGE OF CORRECTIONAL CENTRES AND REMAND DETENTION FACILITIES WITH ACCESS SECURITY TURNSTILES INSTALLED AND FUNCTIONING 36
25%

13. Number of escapes from Correctional Centres and Remand
Detention Facilities (per 1000 inmates) per year
Escapes offenders
guarded in work
teams
Escapes offenders not
guarded (monitors)
Escapes resulting
From erroneous releases
Escapes from public
Hospitals and courts
and otherwise 2 1
Number of unnatural deaths measured per inmates
Gang Related
Suicides
Others

14. PROGRAMME CORRECTIONS

15. Percentage of overcrowding in Correctional Facilities and Remand Detention Facilities
BARBERTON
131%
BETHAL
102%
KLERKSDORP
139%
POLOKWANE
152%
RUSTENBURG
115%
ROOIGROND
119%
THOHOYANDOU
173%
WITBANK

16. PROGRAMME CARE

17. Number of offenders on antiretroviral treatment versus the number of offenders with the CD4 count below 200
NUMBER OF OFFENDERS ON ANTIRETROVIRAL TREATMENT
NUMBER OF OFFENDERS WITH THE CD4 COUNT BELOW 200
940
225
Number of offenders who have tested HIV positive vs the total number of offenders who have been tested
TOTAL NUMBER OF OFFENDERS WHO HAVE BEEN TESTED ON HIV and AIDS
NUMBER OF OFFENDERS WHO HAVE TESTED HIV POSITIVE
2382
642
Percentage of offenders with mental illnesses vs the total offender Population with mental illnesses
NUMBER OF OFFENDER POPULATION WITH MENTAL ILLNESSES
PERCENTAGE OF OFFENDERS TREATED MENTAL ILLNESSES
282
100%

18. No. of Service Providers Total Number of Quality Assured
% of Care programmes provided by external service providers
% of offenders participating in Care Programmes
% of offenders in Care programmes vs total population
General comments
Social Work
9 rendering 22 programmes 09
100 %
48% (12051)
48%
The figure includes offenders seen individually and in groups and are therapeutic
There are limited service providers in some Management Areas to the extent of having nothing in others like Thohoyandou
Spiritual Care 10
None
100%
56% (13935)
56%
The figure includes offenders seen individually and in groups and groups are mostly once off (service)
Offenders are involved mostly in distance education
Norm per Social Worker
Casework (new commitments)1: 6
Interviews: 1:20
Group Work Session: 1: 6
Community Work Activity : 1 per centre

19. No. of Service Providers Total Number of Quality Assured
% of Care programmes provided by external service providers
% of offenders participating in Care Programmes
% of offenders in Care programmes vs total population
General comments
Psychological Services
None
3% (671) 3%
There are only four Psychologists in the Region
Service Providers providing such services are very scarce, however Psychologists are approaching some NGO’s
REMARK: Most of these cases are based on identified need by the Social Worker during orientation, referral by CSPB, CMC and by other relevant sources not necessarily the programme as outlined by the sentence plan
Norm per Social Worker
Casework (new commitments)1: 6
Interviews: 1:20
Group Work Session: 1: 6
Community Work Activity : 1 per centre

20. PROGRAMME DEVELOPMENT

21. Number of offenders participating in literacy programmes against those identified to participate as per their sentence plans
Target
Actual Performance
Percentage
200
500
250%
Percentage of offenders who have registered for ABET programmes versus the total offenders eligible for ABET
1700
2719
159,9%
Percentage of offenders in FET programmes calculated against the total offender population eligible for FET
300
187 62

22. Percentage of offenders participating in Skills Development Programmes vs the total offender population who are eligible for Skills Development Programmes in terms of their sentence plans
Target
Actual Performance
Percentage
700
170
24,3%
Percentage of offenders involved in Sports, Recreation, Arts and Culture programmes calculated against the offender population per year
3 100
4 500
145,2%
Percentage of offenders participating in production workshop and agriculture programmes vs the total offender population who are eligible for such programmes in terms of their sentence plans
Total offender population who are eligible for programmes/ day
Total of offenders participating in production workshop programmes / day
Percentage of offenders participating in production programmes
1842
2387
129,6%

23. PROGRAMME SOCIAL REINTEGRATION

24. Percentage of parole violations per 10 000 parolees
Total Parolees
Percentage of parole violations
15880
37,5%
Percentage of cases considered by the parole board versus the number of cases eligible for consideration
BACKLOG – APRIL 2009
Number of cases eligible for consideration
Total of cases considered by the parole board
Percentage of cases considered by the parole board
386
233
5043
0.046
Percentage of cases referred to the parole review board per 100 cases considered by the Parole Board
None

25. Percentage of Remand Detainees under Community supervision versus the total remand detainee population with bail
Total remand detainee population with bail
Total of Remand Detainees under Community supervision
Percentage of Remand Detainees under Community supervision
462
707
1,53%
Percentage of probationers versus the total number of incarcerated offenders with sentences less than 24 months
Total number of incarcerated offenders with sentences less than 24 months
Total number of probationers
Percentage of probationers
643
866
135%
Number of Parole cases in which victims of crime make representation vs the total number of Parole Cases
None

26. Percentage of offenders completing pre-release programmes calculated against the total number of offenders with approved parole dates
NUMBER OF offenders completing pre-release programmes
Total number of offenders with approved parole dates
Percentage of offenders completing pre-release programmes
709
643
0,81%

27. PROGRAMME FACILITIES

28. Number of new bed spaces created versus planned for new bed spaces
TOTAL PLANNED FOR NEW BED SPACES
NUMBER OF NEW BED SPACES CREATED
5 000

29. RISK MANAGEMENT MAJOR RISKS MITIGATION ACTION
1. Scarce skills vacancy rate
2. Service terminations
3. HIV & Aids
4. OSD implementation
5. Compliance with HRM policies & Procedures
6. 7 days establishment
7. Unsafe office structure at Thohoyandou
1.Head hunting process
2. Monthly reporting
3. Awareness Campaign
4.Regular reporting
5.Monthly certificates
6. Weekly reporting
7. Alternative rental offices

30. GENERAL CHALLENGES
Vacancies in key positions like Regional Coordinators HRD, Employee Relations, OHSA etc. due to moratorium
Difficulty in complying with OHSA
Tight budgetary constraints
Inability to attract and retain the scarce skills professionals e.g. Psychologists and Pharmacists
Insufficient office accommodation
Lack of accredited facilities, trainers, Assessors, Moderators, Verifiers and Occupationally Directed-Education Training & Development Practitioners (OD-ETDP)
Shortage of skill development practitioners and technical teachers

31. Together doing more & better to break cycle of crime