1. Cambridge Technical Level 3: IT
Unit 8, Task 3
Cambridge Technical Level 3: IT

2. Assessment Overview

3. Keywords and Definitions

4. Referencing Use the Harvard method of citation
A citation is the part of the reference that you include within the main body of your work whenever you directly quote from, paraphrase, summarise or refer to work produced by another author.
In the Harvard style, the citation includes the author's surname and year of publication.
Use this website to help you create them:

5. Phase review – What is it?
As each phase of the Project is completed, it must be decided whether to continue with the Project
At the execution phase, a review must be carried out to decide if the Project has actually ended
Why is it necessary to decide if the phase or Project has actually ended?
Initially, it may seem obvious whether a phase or Project has finished or not, but it’s an important decision. It is only when it can be proved that all deliverables have been fully achieved that it can move on
What could be the implications of moving-on from an incomplete phase or Project?
Subsequent phases affected; staff released; invoicing the customer!

6. Phase review – Who does it?
The Project manager, or
An independent external reviewer
Why might it be beneficial for an independent external reviewer to undertake a phase review?
A fresh pair of eyes
Impartiality

7. Phase review – Areas to be addressed
Have the agreed deliverables been produced?
Have the deliverables been approved?
What issues have arisen? Have they been resolved?
Have the risks been managed? Have any others been identified?
Is the Project on track?

8. Phase review – Your task
Review the planning phase of the Project
Have the agreed deliverables been produced?
Have the deliverables been approved?
What issues have arisen? Have they been resolved?
Have the risks been managed? Have any others been identified?
Is the Project on track?

9. Project closure report – what is it?
When all deliverables have been completed on time and to specification, the Project should close
A Project Closure report is produced so that the Project can be formally ended, and handed over to the client
It must contain a number of points:

10. Project closure report (1)
A Project summary, a brief statement outlining:
Project aim
Outline of the planning stage
Outline of the execution stage
Outline of any issues and changes which occurred
Outline of the final outcomes

11. Project closure report (2)
The reason for closure. This will be because the Project…
…successfully completed, all deliverables on time and on budget;
…successfully completed, but not on time and/or on budget; or
…was stopped before completion (e.g. due to time, budget or technical reasons)

12. Project closure report (3)
Assessment of performance against objectives
Were all objectives, outputs and activities met in full?
Were all timescales met? Review your Gantt chart for comparison
Were resources sufficient? Did additional resources need to be provided?
Was the Project on budget?
If any of the above were not as originally agreed (whether better or worse), the reasons must be explained
What lessons can be learned from this?
What were the greatest successes – be proud of your achievements 😀🎉

13. Project closure report (4)
Next steps
Projects rarely come to a sudden halt. Projects have outcomes which will need to be managed in the future. These may include:
Staff performance evaluations
Termination of Project staff contracts
Termination of supplier contracts – important to ensure all outstanding liabilities are resolved (e.g. bills paid)
Sign-off of outstanding spending / checking of financial records
Closure of site operations
Disposal of equipment and materials
Secure destruction of sensitive data
Completion and storage of Project files for future reference
Formal announcement of completion
Handover of maintenance and support to responsible parties
Ongoing risks communicated to responsible parties
Recognition of ongoing dependences (e.g. lessons learned required for another Project)

14. Unit 8, Task 3 – Your tasks Phase review
Review the Planning Phase of the Project
Project closure report
Project summary
Reasons for closure
Assessment of performance against objectives
Lessons Learned
Successes in the Project
Next steps

15. Tip When creating your report document, create the headings first
This will ensure that you don’t miss any points, and you will be able to see how much is in each section
It also helps you to keep each section distinct and relevant