1. Getting reacquainted with academic writing….1

2. Clear writing: Writing is about telling a story….
- Beginning, middle, end
- Main idea
- Tone 2

3. Clear, Academic Writing
Logical
Get the reader from A to B
Formulaic
The steps from A to B are the same 3

4. Making it Logical Basic approach to any paper
Look across your notes, research for patterns:
What is the punch line? What is the big take away you want the reader to get?
Start with the end: the punch line. Make it the opening.
Everything in the essay moves the reader to this punch line.
For a 3-5 page paper, write the four bullet points that get you from the opening to your conclusion.
Back up each bullet point with the evidence that supports it.
Normally this would be research evidence; in general it would be examples, clarifications.
Cluster like ideas: discuss a topic only once.
Each subsequent section should take us a step closer to the punch line. 4

5. Clear writing tells the reader where you are going
Tell us where we are going (Three patterns emerged in their responses, relative to the literature – this, that, and this. Then develop each reason).
Note, we often write in 3s
On longer papers, use headings to signal a change in topic
Use transition sentences to connect one paragraph to the next 5

6. Backbone of the Paper: the Paragraph
Must have a reason for being
Should have only one main idea
Two key components: topic sentence and evidence to back it up. 6

7. The “Bones” of a Paragraph: the Sentences
“Vigorous writing is concise.
A sentence should contain no unnecessary words,
a paragraph no unnecessary sentences,
for the same reason that a drawing should have no unnecessary lines and a machine no unnecessary parts.”
(Strunk & White, 1979, p. 23) 7

8. Construct Clear Sentences
Know the point you want to make
Say exactly what you mean – don’t be lazy
Use correct grammar – bad grammar to a reader is like a pothole to a driver; it interrupts the trip
Use shorter rather than longer sentences
Use the best noun, the best verb
No adverbs, no adjectives, no jargon
Write for your educated neighbor 8

9. Say precisely what you mean
Ambiguity = the reader has to guess your meaning
Guessing slows the reader down
Guessing = errors in understanding when the reader has to fill in the blank
Write positively
“not successful” becomes “unsuccessful”
Write actively
“a meeting was held” becomes “the board held a meeting”
If your sentence doesn’t clearly show who did what, you are probably writing in the “passive voice” – and making the reader guess
Put the subject at the start of the sentence
Not “It” or “There was” or “This” – these are weak nouns
If I read “This was important,” because you haven’t said what “this” is, I have to guess 9

10. Saying what you mean
“Teachers are the main thing in schools. This is important because otherwise kids fail.” (huh?)
What about teachers?
What’s a main thing?
This WHAT?
Important HOW?
Other than what? (otherwise) 10

11. Let the evidence tell the story
Your credibility is built with evidence and tone
Tone: neutral
Word choice is one tool
Describe the behavior rather than judge it
Ex: He clearly and blatantly ignored the basic tenets of teaching. VS
He did not let children use the restroom for 3 hours; he called on boys but not girls; and he instructed one child to stand in the corner for 30 minutes as a punishment for talking back. These strategies have been criticized in the research literature (Author, Year).
Evidence: use the data, not emotion
Ex: The drop out rate is horrific. Vs.
In 2003, the overall four year high school completion rate in California was 67%; for whites, it was 77%; for Latino/as it was 56%; for African Americans it was 54%; and for Asians, 84% (
Every assertion needs evidence – either data or a source
You can use an interview as a source, but make it clear that the idea is the interviewee’s.
Present data
Provide citations for articles that make the case 11

12. Drop useless phrases “What I would like to signal here is that..”
“My contention is that…”
“What I want to make clear is that…”
“The first is that…”
Cut everything up through “that” and then start the sentence. 12

13. Edit Down Replace long expressions with fewer words.
Omit adverbs (“quickly”) and adjectives (“pretty”) then see if the sentence retains its meaning.
Do not use “this” as a noun. This WHAT? 13

14. Shorter vs Longer: Edit down
Teacher preparation programs typically spend a great deal of time acquainting prospective student teachers with how to teach information.
Teacher preparation programs typically spend considerable time on teaching about pedagogy.
Most teacher preparation programs emphasize pedagogy. 14

15. Opening with a prepositional phrase:
Grammar Peeve #1: Tricky sentence structure: Use it correctly or don’t use it
Opening with a prepositional phrase:
Incorrect: “Dealing with drug side effects, aspirin helped her condition.”
Correct: “Dealing with drug side effects, Felicia found that aspirin helped her condition.”
The subject must come right after the comma. 15

16. Peeve #2
Opening with an adjective or adverb (remember, we don’t want these anyway)
Incorrect: “Undamaged by centuries of sand, she climbed the intact steps.”
Correct: “Undamaged by centuries of sand, the steps looked intact.”
The subject of the phrase follows the comma. 16

17. Creating the first draft
“Write freely and as rapidly as possible, and throw the whole thing down on paper. Never correct or rewrite until the whole thing is down. Rewriting in this process is usually found to be an excuse for not going on.”
- John Steinbeck 17

18. Good writing: no excuses
No one has time to write. Successful writers reassign time that used to go to other activities.
All good writers write, edit and rewrite each section several times.
Get a writing partner or two. Read each other’s drafts. Hold each other accountable.
We do not expect that the draft we read is your first or even second draft. 18

19. Rewrite: Never hand in the first draft
“Every [piece] is worked over several times. I like to compare my method with that of painters…proceeding, as it were, from layer to layer. The first draft is quite crude, far from being perfect, by no means finished…After that I rewrite as many times --applying as many ‘layers’ as I feel to be necessary.”
-Alberto Moravia 19

20. You aren’t done until you’ve edited and revised
Let a draft sit for 24 hours
Have someone else read it
Read it out loud to catch grammar and coherence problems 20

21. Final Thought…
Writing is a tool – you want to tell a story but first you must:
Know what the story is and
Tell it in a way your audience will understand
Use the conventions of writing (organization, grammar) to help you tell the story. 21