1. USING FUNDS SUCCESSFULLY
George Godfrey
MA/SERD/CSREES/USDA
SERD Project Directors’ Conference
New Orleans, LA
April 1, 2005
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2. Notification of Award! On Schedule? Read Award Notice Notify Partners
Objectives
Budget
Time Line
Report Deadlines
Start
. . . Reports

3. Notification of Award! Delayed Start?
Read Award Notice – Money on Hold
Examples of Delays: Budget, Overdue Rpt
Objectives and Budget
Time Line - Reset?
Report Deadlines
Start Project
. . . Reports
Time Line

4. Getting Organized BUDGET OBJECTIVES BENCH MARKS ACTIVITIES REPORTS
PERSONNEL
. . . Reports
Time Line

5. Project Period 1-5 Years Bench Marks Work Toward Objectives Activities
Obligations
Draw Downs
$$$$
$$$$
Remember > 10 % and 5-year rules

6. Objectives & Budget Alignment1 2 x
End
$0.00
. . . Reports
Time Line

7. Changing Scenarios Scope or Objectives Key Personnel
Project Leadership
All of the above *
. . . Reports
Time Line
* Refer to Terms and Conditions “B” :

8. Changes May Lead To . . . Original Time Line Adjusted Time Line
No-Cost Extension (NCE)?
- Request 30 Days Before End Date
Original End Date
NCE
. . . Reports
Original Time Line
See slide #8 for time line information
New End Date
. . . Reports
Adjusted Time Line

9. Project Adjustments (cont.)
Prior Approval Required:
Budget Change (> 10% Budget Rule)
Change in Scope or Objectives
Change in Key Personnel
Absence/Change in Project Leadership
No-Cost Extension

10. Project Communication
PARTNER ADM & GRANT OFFICES PD
CSREES
FUNDS
MGMT
CSREES
PROGRAM
CSREES
AWARDS

11. TECHNICAL IMPACT WRITING
Saleia Afele-Faamuli
MA/SERD/CSREES/USDA
SERD Project Directors’ Conference
New Orleans, LA
April 1, 2005
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12. REPORTS
ANNUAL
FINAL
FINANCIAL

13. WHY REPORT?
IT’S REQUIRED

14. FOR WHOM? Our CONSTITUENTS
Tax Payers
Congress
Stakeholders
Fed/State/Local Officials
Grants
University Community
Industry Representatives
YOU!

15. HOW?
IMPACT STATEMENTS!

16. WHAT is an IMPACT STATEMENT
WHAT is an IMPACT STATEMENT? Brief description of differences made on health, social, environmental, economic, etc.
Quantifiable/Qualitative Differences ….Target Audience and Public
Your accomplishments and payoff to society

17. Impact is NOT Simply A Description of the Program
# Meetings Held During Life of Project
# Experiments
# Students Enrolled in a Class

18. 3 Components of an Impact Statement
What is the Issue?
What’s been done?
So What? What difference did it make?

19. What is the Issue? A Descriptive Problem Statement: What? Why? How?
Where?
When?

20. What’s Been Done? Plan of Action
ACTION/ACTIVITIES RE THE ISSUE
Examples:
# People Reached
# Meetings Held
# Experiments Completed
# Students Enrolled in a Class

21. SO WHAT? What DIFFERENCE did it make? IMPACTS!

22. What Makes a Good Impact Statement?
Clear/easy to Read Illustration of How Project Changed/Improved Lives of Clientele
Benefits to Clientele/Public
E.g. Financial Savings/Better Mgmt of Resources/Improved Health
Investment Benefits
Unique Situation

23. EXAMPLE 1: What is the Issue?
CSREES expectations for funded projects
Annual, clear updates
Final Reports and IMPACTS must be clearly communicated for the benefit of:
Program Recipients
Public
Congress

24. What has been Done?
The 2005 Project Directors’ Conference was designed for program recipients and eligible institutions. Conference attracted ~250 participants and ~80 posters presentations.

25. What has been Done? (Cont.)
Project Directors’ Conference goals:
Better interpret grant RFA
Enhance grant expectations/fiscal mgmt.
Understand effective project impact writing
Build network of initiatives
Build partnerships for integrated proposal opportunities
Have exposure to innovative ideas.

26. So What? What Difference Did It Make?
Claims of the 2005 Project Directors’ Conference Participants:
Have better understanding of a grant RFA, expectations, reports/fiscal mgmt.
Formed new partnerships/collaborations.
Adopted new ideas from other innovative projects.
Ready to develop at least 1 innovative and competitive proposal.

27. National Impact Database
Searchable impact database is open to the public
View impact reports at: