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Oracle E-Business Suite R12.1 General Ledger Overview Training Courseware
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© 2009 Oracle Corporation – Proprietary and Confidential
COMPANY CONFIDENTIAL AND PROPRIETARY INFORMATION — DUPLICATION IS PROHIBITED

2. Safe Harbor Statement
The following is intended to outline our general product direction. It is intended for information purposes only, and may not be incorporated into any contract. It is not a commitment to deliver any material, code, or functionality, and should not be relied upon in making purchasing decisions. The development, release, and timing of any features or functionality described for Oracle’s products remains at the sole discretion of Oracle.
For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential
For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential
COMPANY CONFIDENTIAL AND PROPRIETARY INFORMATION — DUPLICATION IS PROHIBITED

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Use of this Site (“Site”) or Materials constitutes agreement with the following terms and conditions:
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5. Reference materials including but not limited to those identified in the Boot Camp manifest can not be redistributed in any format without Oracle written consent.
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© 2009 Oracle Corporation – Proprietary and Confidential
For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential
COMPANY CONFIDENTIAL AND PROPRIETARY INFORMATION — DUPLICATION IS PROHIBITED

4. Key Content Contributors
Contributing Companies
For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential
COMPANY CONFIDENTIAL AND PROPRIETARY INFORMATION — DUPLICATION IS PROHIBITED

5. © 2009 Oracle Corporation – Proprietary and Confidential
R12.1: Oracle Financials
For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential
COMPANY CONFIDENTIAL AND PROPRIETARY INFORMATION — DUPLICATION IS PROHIBITED

6. © 2009 Oracle Corporation – Proprietary and Confidential
Bootcamp Objectives
Oracle General Ledger Process
Accounting Setup Manager
Ledger
Basic Journal Entries
Accounting Setups
Summary Accounts
Advanced Journal Entries
Advanced Security
Financial Budgeting
Multi-Currency
Consolidations
Period Close
Financial Reporting
For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential

7. © 2009 Oracle Corporation – Proprietary and Confidential
Section Objectives
Data Access Security for Legal Entities and Ledgers
Explain key Advanced Security setups and process
Manage Data Access Sets
Control security of Management Reporting
For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential

8. US Corporate Ledger ($)
Data Access Security for LE & Ledgers
Access to Full Ledger
Ledger
Legal Entities (BSVs)
Access Level
Actions:
Journals
Balances
Reports
View Journals
View Balances
View Reports
Read-Only to Full Ledger
US Corporate Ledger ($)
US East (01)
US West
(02)
US South (03)
For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential

9. US Corporate Ledger ($)
Data Access Security for LE & Ledgers
US Corporate Ledger ($)
US East (01)
US West
(02)
US South (03)
Access to BSVs
Read-Only
Read/Write
View, Create, Post Journals
View and Update Balances
View and Run Reports
View Journals
View Balances
View Reports
Ledger
Legal Entities (BSVs)
Access Level
Actions:
Journals
Balances
Reports
For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential

10. © 2009 Oracle Corporation – Proprietary and Confidential
Data Access Security for LE & Ledgers
Italy Statutory
Access to Multiple Ledgers
View, Create and Post Journals
View and Update Balances
View and Run Reports
EMEA Corporate
UK (11)
Italy
(12)
Italy (12)
Read-Write to Parts of Multiple Ledgers
Ledger
Legal Entities (BSVs)
Access Level
Actions:
Journals
Balances
Reports
For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential

11. © 2009 Oracle Corporation – Proprietary and Confidential
Data Access to Multiple LE & Ledgers
Data Access Set - Journals Example
Creating a Journal
Create a journal for any ledger in your Data Access Set
Viewing or Modifying a Journal
View or modify a journal for any ledger in your Data Access Set
Modifying a Journal Batch
Modify a journal batch if you have access to all ledgers used in the batch in your Data Access Set
For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential

12. © 2009 Oracle Corporation – Proprietary and Confidential
Section Objectives
Data Access Security for Legal Entities and Ledgers
Explain key Advanced Security setups and process
Manage Data Access Sets
Control security of Management Reporting
For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential

13. Single Responsibility
Data Access Sets: Concept
Specify read and write privileges to:
Entire Ledgers
Specific Balancing Segment Values (a.k.a Legal Entities if BSVs assigned to Legal Entities)
Specific Management Segment Values
Access multiple legal entities and ledgers from a single GL responsibility
APAC Ledger
Ledger
Legal Entities
Access Level
EMEA Ledger
UK (11)
Italy
(12)
China (21)
Single Responsibility
For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential

14. Data Access Set: Setup
Ledgers must share same COA/Calendar combination
Assign ledgers and/or ledger sets
Specify Read Only or Read/Write Access
COA must have management segment to use
For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential

15. © 2009 Oracle Corporation – Proprietary and Confidential
Ledger Sets: Concept
A ledger set is a group of ledgers that share the same chart of accounts and calendar/period type combination.
Ledger sets allow you to run processes and reports for multiple ledgers simultaneously.
Ledger 2
Ledger Set
Ledger 1
Ledger 4
Ledger 3
Perform the following across ledgers:
Create Reports
Report on One or All Ledgers in a Ledger Set
Open/Close Periods
Open/Close Periods Independently or Simultaneously
Create Journals
Allocations Across Ledgers
Recurring Journals for All Ledgers
Translate Balances
Translate Balances for All Ledgers
View Information
No Changing Responsibilities
View Journals and Account Balances
For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential

16. © 2009 Oracle Corporation – Proprietary and Confidential
Ledger Sets: Setup
For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential

17. © 2009 Oracle Corporation – Proprietary and Confidential
Section Objectives
Data Access Security for Legal Entities and Ledgers
Explain key Advanced Security setups and process
Manage Data Access Sets
Control security of Management Reporting
For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential

18. Manage Data Access Sets
By default the Data Access Set is created while the setup of Ledger is completed and attached to GL Ledger Profile Option.
Data Access Set can be tailored as per the business needs which can be based on
Complete Ledger Access
Specific BSV Access
Specific Management Segment Access with Read, Write and Full Access.
GL: Data Access Set Profile option need to be updated while there is a change in the Data Access Set.
For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential

19. © 2009 Oracle Corporation – Proprietary and Confidential
Section Objectives
Data Access Security for Legal Entities and Ledgers
Explain key Advanced Security setups and process
Manage Data Access Sets
Control security of Management Reporting
For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential

20. © 2009 Oracle Corporation – Proprietary and Confidential
Management Reporting & Security
Management Segment
Optionally qualify a segment as the management segment to perform management reporting
Secure read and write access to Ledger/Management Segment Value combinations using Data Access Sets
Management Co CC
Acct
I/C
Balancing
Cost Center
Natural Account
Intercompany
For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential

21. Management Reporting & Security
OU97
OS69
OX53 Co CC
Acct
I/C
Primary Ledger LE
Managers enter adjustments using their management segment value
Data access set security ensures managers only update/view info. for their area of responsibility
For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential