1. REALM Association Organization Chart Position Responsibilities
Executive Committee
Directors at Large

2. REALM Organizational Chart
Executive Committee
Chairman
President
1st Vice President
2nd Vice President
Treasurer
Secretary
Asst Treasurer
Asst Secretary
Six Directors at Large

3. REALM Organizational Chart
Directors at Large
President
Activities
Science & Education
Recreation & Affinity
Special Projects
Admin & Member Spt
Communications

4. REALM Organizational Chart
Director Coordinated Tasks
Activities
Science & Education
Communications
Travel
Monthly Programs
Lunch Bunch
LM PR Liaison
Community Relations
Newsletter
REALM Schedule
Blood Bank
LM Engineering Liaison
Partners in Education
Orlando Science Center

5. REALM Organizational Chart
Director Coordinated Tasks
Recreation & Affinity
Admin & Member Spt
Special Projects
Bowling
Bridge
Golf
Round Dancing
Photography
Computer Usage Group
Blue Ridge Mountaineers
LM Admin & HR Liaison
Member Recruitment
Roster & Membership Data
Website
News Letter Distribution
Care & Concern
Welcome
Russel Home
Greet the Troops
Historian
Memorabilia Coord
Records

6. Executive Board - Chairman
Organize and chair the Annual meeting (rotating
between East and West side LM facilities)
Serve as REAML’s representative on the LMMC Board
TERM : 1 Year

7. Executive Board - President
Preside over Executive and General Membership Mtgs
Appoint all committees
Appoint members to fill officer vacancies
Become Chairman of the Board upon term completion
Summarize REALM status in “From the President”
column for the monthly newsletter
TERM : 1 Year

8. Executive Board – 1st Vice President
Act as President in his/her absence
Perform tasks assigned by the President or Executive
Committee
Becomes a candidate for President upon term completion
TERM : 1 Year

9. Executive Board – 2nd Vice President
Act as President in the absence of both President and 1st VP
Perform tasks assigned by the President or Executive
Committee
Becomes a candidate for 1st VP upon term completion
TERM : 1 Year

10. Executive Board - Secretary
Attend all Executive & General membership meetings
Take minutes at all meetings
Prepare & send minutes to officers and directors
Prepare necessary correspondence
Act as custodian of files
Perform all other duties pertaining to the office
TERM : 1 Year

11. Executive Board – Assistant Secretary
Act as Secretary in absence of the Secretary
Perform such tasks as may be assigned by the
Secretary, President or Executive Committee
Assist the Secretary with special projects
TERM : 1 Year

12. Executive Board - Treasurer
Financial Reporting
Prepare monthly financial statements
File IRS Form 990-N annually
File annual reports with the state of Florida
Cash Management
Collect checks from mailbox
Forward new member info to membership database mgr
Disperse funds directly to providers or as reimbursements to members for REALM expenses
Prepare account reconciliations
Budgets : Prepare & present the following year’s annual budget for
approval at the Nov meeting
Audits : Maintain records adequate to support internal / external
audit requirements
Appoint other assistants as needed to insure continuity of experience and distribute workload
TERM : 1 Year

13. Executive Board – Assistant Treasurer
Jointly perform accounting & finance functions
with the Treasurer
Perform tasks assigned by the Treasurer,
President, or Executive Committee
TERM : 1 Year

14. Directors at Large (6) Global Tasks– All Directors :
Participate in all Executive Committee meetings
Vote on matters pertinent to the administration
of REALM
Submit annual budgetary requirements to the Treasurer
TERM : 3 Years

15. Activities Director Develop REALM’s Travel, and Monthly
programs to be offered to the membership
Solicit volunteers to sponsor and coordinate at
least one of the monthly lunch bunch activities
Provide newsletter input advertising program
availability and schedule
Solicit volunteers to fill coordinator vacancies
within this Director’s position
Request Board support in meeting task coordinator
needs and requirements

16. Communications Director
Communications liaison between REALM and
LM, and REALM and the local community
Assemble and publish REALM newsletter
Coordinate and publish annual REALM schedule
Solicit volunteers to fill coordinator vacancies
within this Director’s position
Request Board support in meeting task coordinator
needs and requirements

17. Science & Education Director
Provide judges in support of local and regional
middle & high school science fair competitions
Provide engineering and technical personnel
support to the Orlando Science Center
Solicit volunteers to fill coordinator vacancies
within this Director’s position
Request Board support in meeting task coordinator
needs and requirements

18. Recreation & Affinity Director
Maintain and expand the variety of recreational
activities available to the membership
Solicit group leaders to provide periodic newsletter
inputs summarizing activities of their group
Solicit volunteers to fill position vacancies
within this Director’s position
Request Board support in meeting task coordinator
needs and requirements

19. Admin & Member Support Director
Send REALM membership package to new LM retirees
Distribute monthly newsletter to members
Maintain REALM website
Maintain current roster & membership database
Provide input regarding the care & concern of its members
Solicit volunteers to fill position vacancies
within this Director’s position
Request Board support in meeting task coordinator’s needs
and requirements

20. Technical Coordinator Tasks
Photography:
Take pictures of all lunch bunch attendees
Assemble photos with captions using events in MS Publisher
Send MS Publisher photo file to REALM newsletter coordinator
Pictures are also formatted, resized, assembled and placed on the REALM website
Website:
Maintain and keep website current
Need approx 20 hrs per month to maintain
LM subsidizes annual website fees

21. Recreation & Admin Subtasks
Roster & Membership Database:
Receive membership applications from Treasurer
Add membership info into REALM’s MS Access database
Import database into LM mailing label software for label generation
Deliver labels to newsletter distribution coordinator
Scan database yearly and identify inactive members
Ned approx 30 hrs per month

22. Special Projects Director
Need help here

23. END