1. Training for Test Administrators
2004 ELDA
State Collaborative
on Assessment and
Student Standards
Training for Test Administrators
Key information for the administering the four domains (Reading, Writing, Listening and Speaking ) of the ELDA
DISCLAMER - This training deals only with the physical administration of the four ELDA exams and not the operational logistics involving test coordinators. The later will be covered by MI in a separate training for district test coordinators.
MANUALS – divided by grade cluster (3-5, 6-8, 9-12)

2. Assessment Schedule Testing Window: April 5–May 28, 2004
2004 ELDA
State Collaborative
on Assessment and
Student Standards
Assessment Schedule
Testing Window: April 5–May 28, 2004
Districts set their own schedules in window

3. Overview of Training Before administration During administration
2004 ELDA
State Collaborative
on Assessment and
Student Standards
Overview of Training
Before administration
During administration
After administration
BEFORE – important information on receiving and preparing your assessment materials and site
DURING –regulations and guidelines for administering the four ELDA assessments
AFTER – guidelines for collecting and returning assessment materials

4. 2004 ELDA
State Collaborative
on Assessment and
Student Standards
(Before)
Assessment Security
You are responsible for security of all materials before, after and during administration
You must be at the administration site during the entire administration
Remembering, reproducing or disclosing assessment material is NOT ALLOWED
Follow district and state procedures .

5. Security (Cont.) Bar codes: Green 3-5, Blue 6-8, Purple 9-12
2004 ELDA
State Collaborative
on Assessment and
Student Standards
(Before)
Security (Cont.)
Bar codes: Green 3-5, Blue 6-8, Purple 9-12
For Reading, Writing and Listening max is 20 students/administrator
For ELDA speaking, max is 6 students/ administrator
COLOR CODING: Administration manuals are also color-coded by grade.
STUDENT/ADMIN RATIO: Additional help administering the assessment must be enlisted if the number of students exceeds those prescribed above.

6. Test Materials 2004 ELDA (Before)
State Collaborative
on Assessment and
Student Standards
(Before)
Test Materials
A Plastic Bag for each student contains:
Student Background Questionnaire
Test Booklet for each domain
Speaking response cassette
Additional Materials:
Cassette player
Cassette recorder (each student)
Prompting cassettes for Listening (2) & Speaking
BACKGROUND QUESTIONNAIRE: is included in Appendix E of your Administration Manual.

7. Prepare Materials (Follow instructions provided by your STC):
2004 ELDA
State Collaborative
on Assessment and
Student Standards
(Before)
Prepare Materials
(Follow instructions provided by your STC):
Complete the Background Questionnaire
Write student’s name on the 4 test booklets
Write student’s name on response cassette
Identify bags by student

8. Prepare Assessment Site
2004 ELDA
State Collaborative
on Assessment and
Student Standards
(Before)
Prepare Assessment Site
Find secure area to store materials
Remove or cover “clues” around site
Ensure an adequate workspace for each student
Desks/seating separated by a reasonable distance
Two No.2 pencils per student
CLUES: Word charts, Grammar tips or English language labels on items.
WORKSPACE: large enough for a test booklet AND a cassette recorder for the speaking test.
SEATING: far enough apart not to distract, be able to see the work of others, or hear other student answers during the speaking assessment.

9. Oral Script Use Review scripts before administration
2004 ELDA
State Collaborative
on Assessment and
Student Standards
(Before)
Oral Script Use
Review scripts before administration
A script for each domain
Read scripts verbatim for administration
SCRIPTS: read aloud instructions to be read verbatim to students during the test.
TEST BOOKLET: Contains printed versions of the scripts so students can read along as the administrator reads the instructions.

10. Administration Guidelines
2004 ELDA
State Collaborative
on Assessment and
Student Standards
(During)
Administration Guidelines
ELDA is not a timed assessment
Encourage all students to finish
Answer student questions about test directions NOT test questions
No penalty for wrong answers
No student talking during administration
ALL STUDENTS FINISH: Towards the end of the assessment encourage all students to try their best to finish the exam. Remind students at least once during the administration.
WALK AROUND: during administration make sure students are marking their answers in the right places in the test booklet.
NO TALKING: EXCEPT during the speaking assessment.

11. Accommodations Must be specified before administration
2004 ELDA
State Collaborative
on Assessment and
Student Standards
(During)
Accommodations
Must be specified before administration
Only accommodations in student’s IEP or 504 plan
Accommodations that change the content of the assessment are NOT allowed

12. Key Steps for Administration
2004 ELDA
State Collaborative
on Assessment and
Student Standards
(During)
Key Steps for Administration
Distribute assessment materials to students before testing
Explain to students they will be taking a test
Instruct students to be quiet during administration
Inform students about breaks
Instruct students to check that their name is on their test booklet

13. Special Situations Defective Test Booklet Students Who Become Sick
2004 ELDA
State Collaborative
on Assessment and
Student Standards
(During)
Special Situations
Defective Test Booklet
Label booklet “DEFECTIVE”
Give student a new booklet
Transfer responses from defective booklet
Package all materials together
Students Who Become Sick
Place soiled booklet in one of the extra plastic bags
Notify STC

14. Breaks Breaks are at the Administrators’ discretion.
2004 ELDA
State Collaborative
on Assessment and
Student Standards
(During)
Breaks
Breaks are at the Administrators’ discretion.
Students may not leave the room during break
Suggested break times:
- Reading & Writing: short break after 30 min.
- Speaking: No break necessary
- Listening: short break between cassettes
DO NOT allow students to leave the room or talk during the break. Students may stand and stretch at desk.
BATHROOM: 1 student at a time may go to the bathroom as necessary.
TESTING TIMES: Speaking approximately 20 minutes. Listening 3-5 & 6-8: 45/30 for first & second tapes : 45/45.

15. Collecting Test Booklets
2004 ELDA
State Collaborative
on Assessment and
Student Standards
(After)
Collecting Test Booklets
Finished students close their booklet & raise their hand
Collect booklets from each student
Check student name on front cover
Give silent work to students who finish early
Count booklets before dismissing students
Thank students for putting forth their best effort
When collecting student books DO NOT allow students to “pass around” test booklets after they are finished.
CHECK STUDENT NAME on the speaking cassette

16. Post Assessment Procedures
2004 ELDA
State Collaborative
on Assessment and
Student Standards
(After)
Post Assessment Procedures
Return students’ assessment materials according to the instructions provided by your STC