1. NSLDS UPDATE Software Developers Conference Jim Yoder

2. Agenda Gainful Employment (GE) Lifetime Eligibility Used (LEU) changes
Enrollment Reporting Future Enhancements

3. GAINFUL EMPLOYMENT

4. Gainful Employment
NSLDS will calculate and display GE Debt Measures and Loan Medians for Disclosures based on data reported by schools in 2011
Schools will receive notification of their GE Debt Measures and Loan Medians for Disclosures and the GE Backup Detail Reports (GEDRs) data to support the rates in the summer of 2012
Pushed data distributed through the Student Aid Internet Gateway (SAIG) network

5. GE Rate Package Notification packages consist of:
Letters for each program
Debt Measures Letters
SAIG Message Class: GELFLEOP
Loan Medians for Disclosures Letters
SAIG Message Class: GEMDLTOP

6. GE Rate Package Notification packages consist of:
GEDR data file for each program
Loan Medians for Disclosures file
SAIG Message Class: GEMDBFOP
Repayment Rate file
SAIG Message Class: GEBFLEOP
Debt to Earnings file

7. How to Receive the Data SAIG Enrollment Web site
Schools sign-up to receive the GE Rate notification letters and backup data via SAIG to the TG Mailbox designated by the school
Gainful Employment Notification Package
The Main campus (OPE-ID ending in '00') must sign-up for this service prior to the rate release date to receive the full GE notification package.
Coordinate this with the PDPA at the school

8. GE Rate Package Schools who do not sign-up before the release date:
Will not receive pushed GE rate letters and GEDR data
Can only request GEDR data from the NSLDS Professional Access Web site on an ad hoc basis
GE rate letters can not be requested

9. How to Request the Data NSLDS Professional Access Web site
Coordinate with PDPA at the school for online access
Under the Report Tab, schools may request the backup data by program or calculation year
The report is distributed to the SAIG TG Mailbox for the school code associated with the online FSA User ID making the request
TG# displays at the top of web page
Same message classes as slide #6

10. GE Data and File Layouts
Record layouts use same structure for the all backup files
Files sent via SAIG message classes
Calculation Type (position 21-21)
1 = Repayment Rate (GEBFLEOP)
2 = Debt to Earnings Ratio (GEBFLEOP)
3 = Loan Medians (GEMDBFOP)
Record Type -Identifies the type of record
Position

11. GE Data and File Layouts
Record types
Record Type
Backup File Records 00
Header Record 05
Program Header Record 10
Program Student Record 15
Program GE Record 20
Program Loan Record 25
Program Loan – Other GE Record 30
Program Loan – Consolidation Loan Record 35
Program Loan – Enrollment Record 40
Program Student Enrollment in Earnings Year Record 45
Program Student Deferment in Earnings Year Record 50
Program Student GE Attendance in Earnings Year Record 55
Program Loan Holders Record 99
Trailer Record
Always included in backup file detail
Included if applicable to calculation

12. GE Data and File Layouts
Follow the record layouts, by record type
Pos FR
Pos TO
Length
Field Format
Attribute Name
Field Description 1 6
Character
Institution Code (OPEID)
The six-digit OPEID code used to identify the institution 7 8 2
Filler 9 12 4
Debt Measure Year (DMYR)
The Debt Measure Year is the current Federal fiscal year minus one (For Example, if the current fiscal year is 2011, the DMYR is 2010) 13 18
CIP Code
Classification of Instructional Program (CIP) Code for the educational program for which the Debt Measures (or Loan Medians for Disclosures) were calculated 19 20
Credential Level
Level of degree/certificate/credential for the GE Program
Valid Values: Undergraduate Certificate Associate’s Degree
03 - Bachelor’s Degree Post Baccalaureate Certificate Master’s Degree Doctoral Degree First-Professional Degree 21
Calculation Type
The type of calculation performed
Valid Values: Repayment Rate 2 - Debt to Earnings Ratio 3 - Loan Medians 22 30
Numeric
Calculation Line Number
Future Use 31
Line Revision Indicator 32 33
Record Type
Indicator used to identify the Program Header
Field will be populated with ‘05’ 34 50 17 51
170
120
Program Name
Name of the program designated by the CIP Code. The National Center for Education Statistics assigns the names to CIP Codes

13. GE Resources Electronic Announcement (EA) and GEDR File Layouts
EA will announce availability of rates
GEDR File layouts posted on IFAP 05/21/2012
Gainful Employment Operations Manual
Originally posted on IFAP 05/11/2012, updated on 05/23/2012
Provides detailed information on Debt Measures and calculations, including backup data
GE Backup Detail Reports (GEDRs)

14. GE Resources Electronic Announcement (EA)
EA #33 explains how to enroll on fsawebenroll.ed.gov for GE notification package
Webinar #7: GE How to Read your GE Backup Detail Report, May 16, 2012

15. GE Future Enhancements
Mass corrections and deactivations
Online or SAIG batch submissions
Spreadsheet uploads and SAIG submissions to use same date formats:
CCYYMMDD
Upload Spreadsheet increased from 50 records to 250
New reports to help reconcile data on NSLDS to schools reporting of GE data

16. GE Future Enhancements
NSLDS GE User Guide 2012
Reduced the number of data elements to report
Will be updated as enhancements to the GE Process occur
Additional Webinar and communications as the enhancements roll out

17. Lifetime Eligibility Used (LEU)

18. Lifetime Eligibility Used (LEU)
Currently COD sends NSLDS LEU % for 1st time Pell recipients from award year and forward
Law changed to reduce student’s eligibility from 18 to 12 semesters
Reduced LEU from 900% to 600%
For all Pell Grant recipients

19. LEU Enhancements- COD to NSLDS
July 2012, COD will send NSLDS a one time catch up file for students, from award year and forward, who received Pell
NSLDS will load the one time LEU %
After one time catch up file, subsequent changes will be sent to NSLDS by COD

20. NSLDS currently uses the LEU throughout Stores in the database
LEU Reminder- NSLDS
NSLDS currently uses the LEU throughout
Stores in the database
Displays on websites
NSLDS Professional Access, Grant Page
NSLDS Student Access, Grant section
Sends out on Transfer Student Monitoring/Financial Aid History Processes and Batch File Layouts

21. LEU Enhancements – NSLDS to CPS
Starting July 2012, For Award Year , changes include
Addition of a new Pell Lifetime Limit Flag in prescreening match between NSLDS and CPS:
E = Limit met or Exceeds (>= 600%)
C = Close to Limit (between 501% and 599%)
H = High % warning (between 450% and 500%
N = No Problem

22. LEU Enhancements – NSLDS to CPS
Starting July 2012, For Award Year , CPS changes include
SAR C Flag set if the Pell Lifetime Limit Flag is E or C
SAR comments generated for the Pell Lifetime Limit Flags to help with resolution

23. LEU Enhancements – NSLDS to CPS
Starting July 2012, For Award Year , changes include
Addition of new postscreening reason codes between NSLDS and CPS:
20 = Pell eligible and met or exceeded Pell LEU limit (greater than or equal to 600%)
21 = No longer met or exceeded Pell LEU limit
22 = Pell eligible and close to Pell LEU limit (between 501% and 599%)
23 = No longer close to Pell LEU limit

24. LEU Enhancements – NSLDS to CPS
Starting with Award Year :
Continue Pell Lifetime Limit Flag prescreening match
Continue with Pell LEU Limits for postscreening reason codes
Addition of LEU percent data element passed from NSLDS to CPS for inclusion on ISIR and SAR

25. ENROLLMENT REPORTING FUTURE ENHANCEMENTS

26. Enrollment Reporting Dear Colleague Letter (DCL) published
New File Formats

27. Enrollment Reporting DCL GEN-12-06
Available on IFAP, dated March 30, 2012
Important reminder to schools about their Enrollment Reporting responsibilities
Informs schools of certain modifications and enhancements to NSLDS Enrollment Reporting Process

28. Enrollment Reporting New File Formats
File Layouts are available on IFAP, as of 4/6/2012
Record Layouts
Can start using as of July 2012
Sign-up instructions forthcoming
Transition to one of the new layouts must occur no later than March 31, 2013

29. Enrollment Reporting New File Formats
NSLDS Enrollment Reporting User Guide will be updated
ED’s SSCR for Windows software becomes obsolete after March 31, 2013
No longer supported for NSLDS Enrollment Reporting

30. Enrollment Reporting New File Formats
New XML Enrollment Reporting schema for SAIG batch file submittal
New Comma Separate Value (CSV) file format for SAIG batch file submittal
Enhanced the existing fixed-width file for SAIG batch file submittal
New Notification File Layout
New Excel file template for upload to the NSLDS Professional Access Web site

31. Enrollment Reporting
New XML file format Enrollment Reporting for SAIG batch file submittal
Message Class files used to transmit the data
EFRXMLOP: Enrollment File Roster - XML
EFSXMLIN: Enrollment File Submittal- XML

32. Enrollment Reporting
New CSV file format Enrollment Reporting for SAIG batch file submittal
Message Class files used to transmit the data
EFRCDEOP: Enrollment File Roster - Comma Delimited
EFSCDEIN: Enrollment File Submittal- Comma Delimited

33. Enrollment Reporting
Enhanced fixed-width file format Enrollment Reporting for SAIG batch file submittal
Message Class files used to transmit the data
EFRFLEOP: Enrollment File Roster - Fixed Length
EFSFLEIN: Enrollment File Submittal- Fixed Length

34. Enrollment Reporting
Enrollment Notification File for organizations to service loans
Guaranty Agencies
Technical Update GA
Lenders and Lender Servicers
Technical Update LLS
Schools that report Perkins Loans
Technical Update PK
New weekly message class file sent over SAIG
EFNOTFOP: Enrollment Notification

35. Enrollment Reporting
New Excel file template for upload to the NSLDS Professional Access Web site
Excel spreadsheet template add records and upload while logged into the NSLDS Web site
Spreadsheet and location information announced at a later date

36. QUESTIONS