1. District Test Coordinators Training (Required for DTCs)

2. Big Picture Objectives
DTC Training
Big Picture Objectives
Create an accurate snapshot of the achievement of Oregon’s students
Understand state and federal policies so that you can help build effective district and school procedures
Close Oregon’s achievement gap
-These are the big-picture goals and objectives of the Oregon Statewide Assessment System
-The purpose of this training is to ensure that DTCs have the knowledge and resources they need to effectively help their districts to meet these goals

3. Regional ESD Helpdesks:
Policy Contacts
Regional ESD Helpdesks:
Derek Brown, Manager of Essential Skills
Essential Skills Implementation
(503)
Holly Carter, Test Security Coordinator
Test Security and Administration Policies
(503)
Kevin Hamler-Dupras, Manager of Reporting
Accountability and Reporting
(503)
Beth LaDuca, NAEP State Coordinator
(503)
Brad Lenhardt, Extended Assessment Specialist
Alternate Assessment
(503)
Laura Petschauer, Accommodations Specialist
Accommodations
(503)
Kathleen Vanderwall, Manager of Test Design
Test Development
(503)

4. Regional Support Structure
DTC Training
Regional Support Structure
ODE will provide information through DTC listserv and Regional ESD helpdesks
Regional ESDs are the best source for assessment support
For questions and training, the state has been divided into three regions: Willamette ESD, Douglas ESD, and InterMountain ESD
Regional ESD contact information online

5. DTC Training
Training Objectives
Understand the unique role and responsibilities of the district test coordinator
Effectively train school test coordinators and test administrators
Learn about additional resources and tools
The DTC role is described on pp.3– 4 of the Test Administration Manual.
In addition to the Test Administration Manual, the DTC webpage, test security webpage, and promising practices webpage provide additional resources.

6. Training Format Organized into short modules
DTC Training
Training Format
Organized into short modules
Designed to be delivered to district and school staff
Do’s, Don’ts, and Promising Practices
Acorns for storage
Clear objectives and questions for discussion
Each module is designed to take between 5 – 15 minutes to present.
“Dos, Don’ts, and Promising Practices” slides provide practical examples of how to successfully implement testing policies and rules.
“Acorns for storage” slides provide big picture, key take-away points to foster discussion during your local trainings

7. Training Overview DTC Training
Today’s training will cover the following modules
Module 1: DTC Training
Module 2: STC Training*
Module 3: TA Training*†
Module 4: Accommodations*†
Module 5: Test Security*†
Module 6: OAKS Online*†
Module 7: ELPA*†
Module 8: Writing*†
Module 9: TIDE
Module 10: Online Reports
Module 11: Essential Skills
Module 12: Accountability
* Required for local STC training
† Required for local TA training
All training modules will be posted online. New for , to ensure consistency across the state DTCs must use these ODE-provided training modules when training STCs and TAs. The following slide provides the breakdown of which modules are required for STCs vs TAs.

8. Your Role Test administration and security training
DTC Training
Your Role
Test administration and security training
Coordinate access to OAKS System and testing data
Coordinate student testing options
Coordinate testing logistics
Investigate and report any test improprieties to ODE
DTCs are responsible for the following activities:
--ensure that all district and school staff involved in state testing receive training in test administration and security
--coordinate and monitor which staff have access to the OAKS System and secure testing data. This involves setting up user accounts with appropriate levels of access
--coordinate and monitor student test settings in TIDE, ensuring students have access to the correct test formats (e.g., extended, Braille), applying restricted resources for individual students, ordering Extended or paper Writing tests
--coordinate school-imposed test windows, maintain secure storage and distribution of paper Writing tests, coordinate with network administrator/IT department to ensure technical requirements are met
--investigate test improprieties and report to ODE, including follow-up action taken by district and ODE

9. Roles and Responsibilities
DTC Training
Roles and Responsibilities
Training and Enforcing Test Administration Policies
Ensure that all STCs and TAs:
Receive annual training
Read and understand the Test Administration Manual
Sign assurance of test security form
DTCs are responsible for ensuring that all STCs and TAs receive their local test administration and security training, have read and understand the Test Administration Manual, and have signed an Assurance of Test Security Form. The requirement to train TAs includes TAs administering the ELPA, the Extended Assessments, and OAKS Online through the Braille Interface. It also extends to substitutes and volunteers who may be involved in test administration.
To ensure consistency in training, new for districts are required to incorporate ODE’s training modules when training STCs and TAs. Training requirements by role are included on pp. 5 – 7 of the TAM. In addition to using ODE’s training modules, districts can incorporate additional materials in their training and must provide an opportunity for questions. To further support district trainings, ODE has posted a promising practice that provides tips on how to ensure that all staff receives required training.
Test Administration Manual reading requirements by role are listed on p. 2 of the TAM. Assurance of test security forms by role are available online.

10. Roles and Responsibilities (cont’d)
DTC Training
Roles and Responsibilities (cont’d)
Training and Enforcing Test
Administration Policies (cont’d)
Disseminate ODE-issued testing updates and alerts to district staff involved in state testing
Respond to questions from the schools using Regional Assessment support partners when necessary
-Training school test coordinators and test administrators should consist of more than simply reading the Test Administration Manual. The Test Training Materials are online.
-ODE issues assessment related updates through the DTC listserv. In addition to the weekly Assessment & Accountability Update, ODE uses this listserv to communicate about emerging issues.

11. Roles and Responsibilities (cont’d)
DTC Training
Roles and Responsibilities (cont’d)
Plan test administration with school test coordinators
Ensure schools have procedures in place to appropriately test each student
Collect and supervise any school-imposed test windows
Support schools selected for NAEP in planning for assessment day
DTSAs, DSAs, and STCs can restrict individual students from specific test subjects in the Test Information Delivery Engine (TIDE) (e.g., restrict a student from accessing Online Reading if the student’s IEP says to take Extended Reading; restrict a student from taking Online Reading if the student has completed opportunity 1 and the district wants to ensure the student doesn’t accidentally move on to opportunity 2).
Requirements that districts must follow if using a school-imposed test schedule appear on p. 32 of the Test Administration Manual. Best Practices Guide also provides information that may be useful to districts when establishing local test windows.
Additional information on NAEP administration can be found in App. O of the TAM

12. Roles and Responsibilities (cont’d)
DTC Training
Roles and Responsibilities (cont’d)
Order Paper-Based Writing Tests
Order pre-coded tests for eligible 11th and 12th grade students through TIDE
Order Windows
Winter order window: 10/18 – 12/10
Spring order window: 1/24 – 3/14
Order Files
Upload order for multiple students
Required: SSID and DOB
Optional: teacher name and class period
Order for single students via student details
Blank overage booklets for enrollment fluctuation only
-Each paper-pencil testing window has its own order window. Districts may only order for students currently enrolled in Grade 11 or 12 who have not already met the standard during a previous year. New for , ODE and the Legislature have collaborated to expand support for the high school writing test to include 12th grade students who have not already met or exceeded the standards. Eligible 12th grade students may only test during the winter test window.
-Districts will place orders through TIDE, either uploading a file to order for multiple students at once (still must identify each individual student) or for single students
-Districts will receive a limited number of blank overage booklets to address fluctuations in enrollment. Districts may not use blank overage booklets in place of ordering for their district during the order window.

13. Roles and Responsibilities (cont’d)
DTC Training
Roles and Responsibilities (cont’d)
Authorize restricted resources for individual students
DSAs or DTSAs must authorize in TIDE prior to testing
Must be done for individual students only
For students on IEPs or 504 Plans, the student’s plan must indicate the student needs the restricted resource
For students not on an IEP or 504 Plan, the decision must be based on individual student need and documented by the district
Investigate and report all test
improprieties to ODE
Restricted resources include exclusion of machine-scored graphic response item types and printing of test items. Note: printing of reading passages is still an option for all students and is not considered a restricted resource
Security and eligibility requirements for restricted resources are included on pp. 11 of the TAM
Restricted resource defined in App. P of the TAM.
Test impropriety report form is available online. These should be filled out by the DTC and ed to Holly Carter within 1 day of learning of the impropriety.

14. DTC Training
Do’s and Don’ts
Do’s
DTCs must ensure that all school test coordinators and test administrators receive training.
New: DTCs must incorporate ODE-provided modules when training STCs and TAs at the local level.
DTCs may go beyond the ODE-provided training modules when conducting local training.
DTCs may use Promising Testing Practices found online as an additional training resource.

15. Do’s and Don’ts (cont’d)
DTC Training
Do’s and Don’ts (cont’d)
Do’s (cont’d)
Do ensure that paper-based Writing tests are shipped by the deadline identified in the Test Schedule. Only tests shipped by the shipping deadline will be scored.
Do report test improprieties within 1 business day of becoming aware of any.
-Tests that are not shipped by the shipping deadline are considered invalid and will not be scored.

16. Do’s and Don’ts (cont’d)
DTC Training
Do’s and Don’ts (cont’d)
Don’ts
DTCs must not forget test administrators who:
Administer the Extended Assessment or OAKS through the Braille Interface
Are substitute teachers or who are employed in private and public programs that are serving students from their district.
Districts may arrange with another district or ESD to delegate test administration responsibility for students attending a specific school or program (see p. 4 of the Test Administration Manual)

17. DTC Training
Promising Practices
DTC leads a training session using ODE-provided training modules that includes a discussion of policies found in the Test Administration Manual and allows participants to ask questions.
DTC coordinates with Title III and SpEd Coordinators to identify all staff who need training (including OAKS Online, ELPA, Writing, Braille, and Extended tests)
-The Test Training Materials are online.
-DTCs collect signed Assurance Forms at the end of each training and create a spreadsheet to track which staff have attended the training. DTCs then use this spreadsheet to create OAKS System user accounts in TIDE.
-Promising Practices are online
DTC tracks which staff have received training and signed an Assurance Form (including substitutes) and only gives access to the OAKS System for those staff

18. Promising Practices (cont’d)
DTC Training
Promising Practices (cont’d)
DTC develops a plan to provide “make-up” training to new hires or substitutes who will be involved in test administration.
DTC coordinates with STCs to provide mini refresher trainings before the start of each testing window.

19. DTC Training
In a Nutshell
DTC duties cover both training and logistical aspects of testing
DTCs are the gate keepers:
Track which teachers get training
Don’t forget substitutes and new hires!
Track which test formats students access
Training resources are available:
Training modules
Promising Practices
Best Practices Guide
Regional ESDs

20. Online Resources DTC Training
ODE staff contact information:
Assessment and Accountability webpage:
Regional ESD Helpdesk contact information:
Test Administration Manual and Best Practices Guide:
Training Modules:
Promising Practices:
Test Security Forms:

21. DTC Training
Acorns for Storage
What resources are available to help ensure valid and secure test administration?
Why is test security so important?
How can we learn more promising practices?
-See Online Resources
-Test security helps ensure the validity of Oregon’s assessment system. The USED requires each state to maintain a secure assessment system to ensure validity of state accountability data. In addition, each item costs roughly $1,000 – 2,000 to develop and reflect significant time investment by Oregon educators (item writing, content review, sensitivity review, expert review, field testing)
-Promising practices for implementing a variety of assessment-related requirements are included online on the Promising Practice webpage and in the Best Practices Guide