1. European Computer Driving Licence
Module 6 – Presentation
Chapter 6.2 – Editing a Show

2. Opening an existing presentation
Load PowerPoint
Either click the filename of the presentation you want to open if it appears in the Task pane
Or click File then Open
Navigate to the folder where the presentation is saved to
Click the filename to select it and click Open
Make sure you are in Normal View by clicking the Normal View button at the bottom left of the screen

3. Starting a new slide Click the New Slide icon on the Standard toolbar
PowerPoint will guess that you want a Title and Text layout.
If you want to change it, select the required slide from the Slide Layout in the Task pane
Enter the text, formatting it as necessary

4. Changing text size and line spacing
To change the text size:
Select the text and click the Increase Font Size icon to make the larger or the Decrease Font Size icon to make it smaller
To change the line-spacing:
Select the text and use the Increase Paragraph Spacing icon to spread the text out or the Decrease Paragraph Spacing icon to move it closer together

5. Checking spelling
Click the Spelling icon or select Tools then Spelling
PowerPoint will try to correct all words underlined in red. These may be words it thinks spelt incorrectly, or repeated words
Click on the correct spelling in the Suggestions box and click Change
Or type in the correct word and click Change to
If the spell-check picks up a repeated word, click Change to delete it
If the word is correct (e.g. a name) click Ignore
Click OK when finished

6. Adding more slides Adding a slide using the Outline pane:
In the Outline pane, make sure the Slides tab is selected and click a slide.
Click the New Slide icon A new slide will appear below the selected slide
In the example on the right, the first slide was clicked

7. Adding titles To add titles using the Outline pane:
In the Outline pane, click the Outline tab and then click the new slide so that it appears in the main window
Enter the text either on the slide, or if you just start typing while the new slide icon is selected you can type it straight into the Outline pane
Pressing the Return key after entering a title automatically inserts another new slide
Delete the unwanted slide by clicking it in the Outline pane and press the Delete key

8. Changing the order of slides
Switch to Slide Sorter view
Click the slide to be moved
Hold down the left mouse button. A grey vertical line will appear
Drag the slide until the grey line is in the required position
Release the mouse button and the slide will be ‘dropped’ into position
The example on the right shows slide 5 being moved immediately after slide 1

9. Promote and Demote text
Use the Increase Indent (demote) button or Decrease Indent (promote) button to move bulleted text a little to the right or to the left
Demote makes the text smaller and moves it a little to the right
Promote makes the text larger and moves it a little to the left

10. Customising bullets
You can change the style and colour of bullets to increase the
impact of subset points
Highlight the text of the bullet point(s) to be changed
Select Format then Bullets and Numbering
Click a bullet style and change the colour if necessary. Click OK

11. Moving text lines around
To change the order of bullet
point text lines:
Click the Outline tab of the Outline pane
Click to the left of the text line to be moved. The mouse pointer will change to a four-headed arrow
Hold the mouse button down. A black line will appear
Drag up or down until the black line is in the new position and release the mouse

12. Checking the presentation
Display the presentation in Slide Sorter view
Click the first slide
Click the Slide Show icon
Move through the slide show by clicking on the screen or pressing the Space Bar
Press the Backspace key to move back to the previous slide
Press the Esc key to exit the Slide show