1. Developing a Senate Tool Kit
Julie Adams
David Morse

2. Why are we here?
Resolved, That the Academic Senate for California Community Colleges develop a “tool kit” for use by local academic senates in training their support staff or for use by local senate leaders wishing to organize or improve their senate files, records, and offices.
Resolution F08
Support for Local Senate Staff Training
Because they asked us to develop the tool kit– Resolution
David,
As a past local senate leader, can you talk about this one? I’m thinking that you can talk about the importance of providing local senates with resources on how to create a local senate that has continuity – with or with out staff. Maybe you can bring in some of the challenges you faced when you first came into office and then when you left – how did you leave information about your tenure. Then maybe ask the audience (if we have one) to provide some of their own experiences.

3. What did they tell us in fall?
Senates are losing staff members
Senates need guidance about how to maintain continuity in the local senate office
Senates that have staff need tools and techniques for how to communicate with staff
Senates need ideas about how to maintain the historical positions of the senate (resolutions)
Senates need ideas about how to document the culture of the local senate
Senates need templates or standard forms for what they do on a regular basis

4. What should be in a Tool Kit
Senate Governing Documents
Senate procedures
Responsibilities
Rules for meetings
Roles of the Senate
College Governance Documents
Acronyms and Definitions
I was thinking we could just have a conversation about how the State senate can help with guidelines about what should be in the toolkit. I also wanted to discuss the creation of an operating procedures handbook template that we could create, which would give senate’s ideas about what to include on their own campus.
So I envision us discussion what types of document would fall within these categories and how they can create something like this on their own?
– is this too boring? If so, do you have a better idea?

5. Maintaining continuity
What should be in your senate office?
Resolutions
Minutes
Budget
Constitution and Bylaws
Committee reports
Check list of important documents
Require senate president signature
Contact list for college key phone numbers
Master Calendar
Orientation materials (binder)
--discuss usefulness of templates (minutes, agendas, etc.)

6. Resources Brown Act Robert’s Rules of Order
Title 5 (10 + 1) & Education Code
Minimum Qualifications
Empowering Local Senate handbook
Senate website (new and improved)
Senate Events
Publications
Executive Committee members

7. What else?

8. Conclusion How should it be made available? Questions and comments
Website CD
Paper
Questions and comments
I’d like to get from them how they want this tool kit to be available.
My thoughts are website – that way it is always available.