1. Online Reporting System

2. Objectives
Understand the role and purpose of the Performance Reports in supporting student success and achievement.
Understand changes to the Online Reporting System and how to use the interface.

3. Overview Purpose: Definition: Performance Reports
Available through the OAKS Portal (
Purpose:
To allow districts and school staff and teachers to identify strengths and weaknesses and improve teaching and learning by providing:
Aggregate performance data for their district or school
Aggregate performance data for teachers or classes
Scores for individual students in their district or school
The ability to print student reports to distribute to families
The ability to view performance trends
The ability to create and view reports for custom rosters
Aggregate and student level performance data on strands
Aggregate level performance data on content standards

4. New Features for
Test Management Center (Replaces the old Participation Reports): view summary statistics, manage student participation and identify school testing windows
Download Roster/Data Dump: extract student information from any page in the reporting system
Student Listing Report: Now includes a “Breakdown by” feature that allows users to view a list of individual students by subgroup (e.g. males).
Student Search:
Search for students by SSID, Name, and other information
Directly access students’ score reports

5. New Features for 2011-2012 (con’t)
High School tests: New aggregation rule
Now calculates aggregated data like average and percent proficient by using all of the scores that 11th graders have earned over the past three years. This means that the reports will show more accurate proficiency rates, even if the 11th grade students demonstrated proficiency in their 9th or 10th grade year.
The student listing page for the high school reports will also include a Test Date column so that users can sort out scores from different administrations.

6. Other Changes to Reports
Student transfers: New rule for access to student data after student transfers to new district. Beginning this year, data access will transfer with a student.
New Science Content Standards and Reporting Categories
New Science Achievement Standards (pending Board adoption in October 2011)
New Reading Achievement Standards
New ELPA Reporting Categories
“Breakdown By” filter now separates “Asian” and “Pacific Islander” students
Regarding Student Transfers (this is also detailed in later slides)
Beginning this year, data access will transfer with a student. If a student transfers to your school or district, you will be able to see all of his or her scores in the reports, even if the scores were earned elsewhere. Conversely, if a student transfers out of your school or district, you will no longer be able to access the scores he or she earned at your school. These students will also be included or excluded from aggregate calculations using the same rule. This reporting rule is designed to give educators the most accurate information about their current students and has no impact on how AYP is calculated.

7. Performance Reports: Subject Performance
District users can see performance data for the district and its schools; school users see data for a school and each teacher; etc.
The distribution of students across performance levels is displayed graphically to allow easier comparison between groups
Users can view the data for subgroups by choosing an option from the “Breakdown By” dropdown
- The look and feel of the final system might be slightly different than presented here
- Labels will be appropriately updated

8. Performance Reports: Navigation
Users can explore the data in various ways to answer questions they have of the performance reports and identify strengths and weaknesses
The icon indicates that data can be further explored
When users click the icon, they see a control panel that will let them select whether they want to see more or less group detail, more or less content detail, or if they want to see a trend for a particular piece of data
- The look and feel of the final system might be slightly different than presented here
- Labels will be appropriately updated

9. Performance Reports: Navigation (cont’d)
By choosing more or less group detail, users can see data for schools, individual personnel, classes, or individual students.
The buttons on the control panel will update to identify the data the user is accessing.
This will help users answer “who” questions. For example: Who is struggling in algebra?

10. Performance Reports: Navigation (cont’d)
By choosing “Trend” or “Current” users can choose whether they want information on the current year performance of a student, group of students, school, or district or if they want a historical trend of that performance.
This will help users answer “When” questions. For example, Has this group of students struggled in mathematics in the past?

11. Performance Reports: Data and Tools
Users can access these data and tools:
Longitudinal Reports
Rosters of students with scores
Ability to create custom rosters
Ability to view all aggregated data for custom rosters
Printable family-friendly student reports
Ability to print and export pages
Ability to print and export student responses to Writing Performance Assessment (for individual students or groups of students)

12. Performance Reports: Student Report
The Performance Reports provides the family- friendly student report and other data and tools.

13. Test Management Center Features
Replacing old Participation Reports
Participation Reports are now in the “Plan and Manage Testing” section of the Test Management Center, and is very similar to the filters used in the old Participation Reports

14. Test Management Center Features
Summary Statistics
View statistics on how many students have tested at each opportunity 00

15. Test Management Center Features (cont’d)
Set a Schedule of Testing Windows (via Summary Statistics)
Set a schedule of testing windows to organize when students will test
Available to TT, TA, STC, and DTSA Users through the Summary Statistics page

16. Retrieving Student Results / Download Roster
New feature allows users to download student results for a selected group (by School, District, Teacher, or Roster)
The system creates a data file of all students’ scores from the reported administration (based on your request)
This file appears in your Online Reporting “Inbox”
Data file is designed to be read in spreadsheet programs (Excel) and statistical software packages
Download Roster tool can also be activated by clicking on the arrow icon next to a roster in the performance reports

17. Student Listing Report
Two new features that allow users to view subcategories for individual students and choose which columns you would like to view.
“Breakdown By” filter: Breakdown student listing into chosen category (gender, ethnicity, special education, etc…)
Show/Hide columns: Select what columns you would like to show and hide (available on every table in Online Reporting)
- The look and feel of the final system might be slightly different than presented here
- Grades and subjects are mocked up; final system will have actual grades and corresponding subjects

18. Student Search
Allows users to look up information for any student that exists in the Online Reporting System (based on your user role access)
Enter either the student’s SSID OR the first or last name of a student
The student results will show a list of students that
matched your search (for name based searches)
- The look and feel of the final system might be slightly different than presented here
- Grades and subjects are mocked up; final system will have actual grades and corresponding subjects

19. High School Banked Scores
Reporting OAKS High School Scores
High school students can have scores from grades 9, 10, or 11
Aggregated scores for High School students now based on all of the grade 11 students’ scores from the past three years.
Ex: If a grade 11 student demonstrated proficiency while in 9th grade, that is reflected in the current aggregated reports
Aggregated data corresponds to that administration’s grade 11 students only
Grade 9 and 10 students who take the High School tests will appear in individual student rosters. However, comparison scores for data purposes incorporate only grade 11 students.
- The look and feel of the final system might be slightly different than presented here
- Grades and subjects are mocked up; final system will have actual grades and corresponding subjects

20. New Rules for Transfer Students
Data for students no longer enrolled in your school:
Scores travel with students transferring between Oregon schools
If a student transfers to a school, his or her scores are now associated with the new school in the Online Reporting System
If a student leaves a school, his or her scores are no longer associated with the originating/previous school in the Online Reporting System
Scores do not travel with students who transfer or move to a non-Oregon school
If a student transfers from an Oregon public or charter school to a private or parochial school that does not conduct OAKS testing, the student’s scores remain with your school.
If the student moves to another state, his or her scores remain with your school.
Scores do not travel with students who drop out or otherwise leave Oregon public/charter schools entirely
This does not change how AYP is calculated for schools
- The look and feel of the final system might be slightly different than presented here
- Grades and subjects are mocked up; final system will have actual grades and corresponding subjects

21. Dos and Don’ts Use the data after checking your assumptions Dos
Use the enhanced help features to learn about the new online reporting system and how to make best use of it
Use data from the Performance Reports along with other information on student ability to identify areas of need and provided targeted instruction
Create custom rosters to track the progress of particular groups of students
Students in an intervention program
Use the data after checking your assumptions

22. Dos and Don’ts (cont’d)
Online Reporting users must not share their log-in information and passwords, even with other authorized Performance users – Student Score Data is Confidential

23. Promising Practices
Creating custom rosters to track the progress of a group of students in a particular program
Using trend reports to examine student data over time

24. In a Nutshell
The old Participation Reports are now fully integrated into the Online Reporting System
The Online Reporting System is available through the OAKS Portal
The Performance Reports will provide the data available in previous years and will include additional reports and features

25. Acorns for Storage
What are the main new features of the Online Reporting System?