1. 802.11 2nd Vice Chair’s Report - Nov 2010
May 2006
doc.: IEEE /0528r0
November 2010
nd Vice Chair’s Report - Nov 2010
Date:
Authors:
Adrian Stephens, Intel Corporation
Bruce Kraemer, Marvell

2. November 2010
Introduction
This presentation is a status update on attendance, membership, balloting and documentation matters.
If you are new to , read document /0274: (
That document covers material every member needs to know: Places to look for information, Policies and Procedures, Patent Policy, WG Guidelines, Network, Attendance, Membership, Documentation, Reflectors
Adrian Stephens, Intel Corporation

3. 802.11 Assigned Numbers Authority (ANA)
November 2010
Assigned Numbers Authority (ANA)
The ANA is Adrian Stephens
The purpose of the ANA is to ensure we have no conflicts for numbers between parallel developments. Such a conflict has the potential to create interoperability problems.
The ANA Process:
Request by TG Editor (or TG chair) to ANA
ANA checks for conflicts with TG Editors
ANA issues revised spreadsheet showing any changes
Adrian Stephens, Intel Corporation

4. ANA - 2 The latest database is 11-09/0031r14 (2010-11-02)
November 2010
ANA - 2
The latest database is 11-09/0031r14 ( )
The main change is that the published .11w has one implicit allocation ( , Table 7-57e value 9) which collided with a value already allocated to TGv
TGv changes:
Allocation for Location Track Notification changed to 15
Allocation for two Element IDs and three Status Codes
TGu changes:
Allocation for one Status Code, release for one status code, and a number of adjustments to Table 11-2 to match status code table
Draft P802.11ad_D1.0 uses “type=11”
The ANA database indicates that a WG-level discussion is needed before the ANA can respond to any request for this resource
See document 11-10/1230r0. Possible discussion on Wednesday.
Adrian Stephens, Intel Corporation

5. Current Membership Status
May 2006
doc.: IEEE /0528r0
November 2010
Current Membership Status
Status
Number
Aspirant
114
Potential Voter 76
Voter
279
Definitions:
Aspirant: a member who has attended 1 qualifying meeting
Potential Voter: a member who has attended 2 qualifying meetings and will become a voter at the start of the next plenary they attend
Data as of
Adrian Stephens, Intel Corporation
Bruce Kraemer, Marvell

6. May 2006
doc.: IEEE /0528r0
November 2010
Voting member changes
Note, figures do not include effect of LB168 or LB169, which completed < 14 days from the start of the session.
LB168 and LB169 adjustments will be delayed until after this session.
LB168 will result in loss of 6 voters
LB169 will result in loss of additional 13 voters
Adrian Stephens, Intel Corporation
Bruce Kraemer, Marvell

7. Membership – Historic Data
November 2010
Membership – Historic Data
Adrian Stephens, Intel Corporation

8. November 2010
Balloting - 1
Each WG letter ballot sequence (i.e., task group) has its own voting pool set to the voting members of at the time the ballot first reaches 75% approval.
I get asked all the time “should I vote on this ballot”
The answer is “go check the voters list published with each and every ballot”. There’s a link on the home page during the ballot.
Every ballot, a number of people who are not eligible to vote try to do so. We weed these votes during an audit of the results.
Use only the template spreadsheet upload to submit comments
The voting tool supports other options – don’t use them
We need this to collect additional data, e.g. “must be satisfied” per comment
Each ballot, several people don’t follow these instructions, and the WG officers have to determine how to treat the comments.
Use your Secret Member ID
Ask Adrian for your number if you’ve lost it
Using the wrong voters ID can overwrite the votes of other members.
Every ballot a few people vote using their SA-Pin, or some other inexplicable number. At worst they vote using the wrong ID, a different address, and a new variant of their name.
The WG officers have to do an audit and correct these errors.
Adrian Stephens, Intel Corporation

9. November 2010
Balloting – 2
The automated system used to collect balloting data is not perfect
This is “ebadmin”, maintained by the IEEE-SA staff
It crashed during the LB169 ballot and produced inaccurate results (out by a few votes)
The WG officers corrected the result using copies of the confirmation s sent to voters
Adrian Stephens, Intel Corporation

10. Recording Attendance Record attendance using this URL:
May 2006
doc.: IEEE /0528r0
November 2010
Recording Attendance
It is a requirement that attendees register, in order that a correct record of attendees and their disclosed affiliations can be recorded in the minutes.
You must record 75% attendance of eligible slots in a session for that session to count towards gaining or maintaining voting membership
You need a single IEEE-SA web account
The IEEE SA web account requires a working address
do not remove your address from the account
Use the address associated with that web account when registering attendance
If you change addresses, update the web account, don’t create a new web account, or your membership status may not be calculated properly
Record attendance using this URL:
Click the “802.11” attendance link on the left hand side
Adrian Stephens, Intel Corporation
Bruce Kraemer, Marvell

11. Session graphic Nov 2010 November 2010 17 Normal slots, 2 Extra slots
May 2006
doc.: IEEE /0528r0
November 2010
Session graphic Nov 2010
Register once
17 Normal slots, 2 Extra slots
75% attendance requires 13 slots attended
Closing plenary requires only 1 registration for 2 slot credit
Source: 11-10/1192r0
Adrian Stephens, Intel Corporation
Bruce Kraemer, Marvell

12. November 2010
Online Calendar
This session’s meetings are also shown on the calendar on the home page (
This is a Google calendar
There are multiple ways of accessing this information, for example from a cell-phone, or as a remote calendar.
Note: the schedule on this calendar will probably not be updated during the meeting.
Adrian Stephens, Intel Corporation

13. Documentation November 2010 May 2006 doc.: IEEE 802.11-06/0528r0
Adrian Stephens, Intel Corporation
Bruce Kraemer, Marvell

14. Local File Document Server information
May 2006
doc.: IEEE /0528r0
November 2010
Local File Document Server information
Local FTP server: ftp://newton.events.ieee.org (anonymous)
External Document Server
Adrian Stephens, Intel Corporation
Bruce Kraemer, Marvell

15. Synchronizing while at the meeting
November 2010
Synchronizing while at the meeting
Particularly important when external bandwidth is limited and unreliable
Use anonymous ftp
Host: ftp://newton.events.ieee.org
User: anonymous
Password: <your- -address-here>
Destination directory: /802.11/10
Freeware tools are available, for example search for “syncback free” **
** Other tools are available. The IEEE does not endorse the use of any particular tool.
Adrian Stephens, Intel Corporation

16. Documents – historic data
November 2010
Documents – historic data
Adrian Stephens, Intel Corporation

17. Email Reflectors November 2010 May 2006 doc.: IEEE 802.11-06/0528r0
Adrian Stephens, Intel Corporation
Bruce Kraemer, Marvell

18. May 2006
doc.: IEEE /0528r0
November 2010
Reflector Requests
There is an reflector for the working group, plus one for each task group.
Access to the reflector is limited to those who are members with status: aspirant, nearly-voter, potential-voter, voter.
To change your access, visit the reflector request page:
Gathers information and sends an to Vice Chair
If you change address – please let me know. I will perform a global change to the list servers.
Adrian Stephens, Intel Corporation
Bruce Kraemer, Marvell