1. Test Coordinator & Administrator Training Fall 2018 Testing
Template Training for DCs, DAs, and SCs
THE NOTES ON THIS SLIDE ARE SPECIFIC TO DC, REVISION NEEDED FOR SCs:
This PPT was created to support training of test coordinators and administrators. Please supplement with information specific to your district and schools.
Considerations
During your training, you can demonstrate the WCAP Portal “User Cards” by accessing the portal online and sharing the purpose of each user card as you are walking the audience through it.
Smarter Balanced and Off-Grade Level
Published: October 10, 2018
OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION
This presentation contains a script in the notes section. If you are accessing this information with a screen reader, be sure you are reading the notes section as well as the text contained in the slides.

2. Introductions
____________________________, District Test Coordinator (DC)
____________________________, District Administrator (DA)
____________________________, Assistant Superintendent
You may want to consider including an introduction to each team member presenting this training. You may also want to make note if you have an assistant superintendent attending.

3. Acronyms Acronym Definition (Users) DC District Test Coordinator DA
Definition (Systems, applications, materials, test components)
AIRWays
AIRWays Reporting and Scoring application (includes THSS)
AVA
Assessment Viewing Application
CAT
Computer Adaptive Test
GTSA
Guidelines on Tools, Supports, & Accommodations
ORS
Online Reporting System
PIRG
Professional Standards and Security, Incident, & Reporting Guidelines PT
Performance Task
SRMAAG
Student Record Management for Assessment Accountability
TAM
Test Administration Manual
TDS
Test Delivery System
TIDE
Test Information Distribution Engine
TSBP
Test Security and Building Plan
WCAP
Washington Comprehensive Assessment Program
Acronyms
Acronym
Definition (Users) DC
District Test Coordinator DA
District Administrator SC
School Test Coordinator TA
Test Administrator IS
Instructional Specialist
As we move through this slide deck, there will be times that acronyms are used instead of fully displaying the name of a system or material. This slide displays several acronyms that include the definition. There also is a Definitions and Acronyms document posted to the WCAP Portal, under the TA User Card, Resources, User Guides and Manuals folder.
Definitions Acronyms available at:

4. Materials Required for Test Coordinators
Guidelines
Manuals
Modules
Documents
Calculator Policy
ORS User Guide
TA User Guide
TIDE User Guide
TIDE Module
Assessment Update Webinars
AIR Systems Downtimes
GTSA
TCM
TAM
Test Material Processing Training
State Testing Calendar
PIRG
SRMAAG
Quick Start Guide
Coordinator Training Fall 2018
Blank
Materials available on the WCAP Portal, Test Coordinator User Card, include supports for DCs, DAs, SCs and other staff with the responsibility of overseeing procedures of the Fall administration.
Other training resources may also be required at a local level.
Included on this slide is a summary of the materials to support DCs, DAs, and SCs with responsibilities in overseeing procedures of the fall 2018 test administration.
Materials are located under the WCAP Portal Test Coordinator User Card > General Information, Manuals and User Guide, and Modules folders.
Spring materials are required to be reviewed annually by DCs, DAs, and SCs. Retake materials are required to be reviewed for new updates or information specific to the retake administration.
Districts may also have additional resources that are required for review. This may include the Test Administrator Certification course that is available on the WCAP Portal, within the Test Coordinator User Card.
Resources are located on the WCAP Portal

5. WCAP Portal
We are now going to walk through the WCAP homepage and the available user and system cards.
Resource for information about the Washington Comprehensive Assessment Program (WCAP).

6. Navigating the Portal
Access Systems and resources from these User Cards
Register for updates alerting when new announcements or resources are posted
Search the Portal for desired materials
The WCAP Portal homepage is a great source for information to support students and families, TAs, teachers, and coordinators.
The Test Coordinators User Card is your source for accessing systems, applications, and support resources needed for the test administration.
There is a search option tool available for locating materials. To access the search tool:
Click on the Resources tab in the upper left toolbar on the homepage.
This will open the page, allowing you to refine your search by entering a specific word (“translation”) or by entering the name of the document (“TAM”) into the search bar.
A list will be displayed of all documents that relate to the information entered into the search field.

7. System and Resource Card Access Points
These cards are all available for access from the Test Coordinators user card
Shown on this slide are the system and resource cards presented to Test Coordinators after selecting the Test Coordinators User Card on the WCAP Portal landing page. When a lock icon appears in the lower right corner of a card, it requires user login credentials for AIR systems.
Forgotten passwords can be retrieved by selecting the “Forgot Your Password?” link
Additional details will be provided on the next two slides.

8. System & Resource Cards Overview
Test Administrator Certification card: training for TA Interface, security, monitoring, and data review.
Test Coordinator Resources card: access resources and training materials needed for test administration.
Practice & Training Tests card: securely administer the Training and Practice Tests.
TIDE card: view and edit student settings, manage rosters, print test tickets and labels, and order materials.
Online Reporting System card: access score reports and student results.
The Test Coordinators user card includes access to multiple components within the WCAP Portal.
The Practice and Training Tests user card is used to administer a practice or training test while using the secure student browser.
Only trained TAs may administer tests using this secure site.
Using this option anyone can be a student – a teacher, principal, student, etc. They just sign in as a guest.
The Test Administrator Certification user card training provides an automated overview of TA Interface, data review, security, and test monitoring. This training resource is highly recommended by the state and consortium for TAs, but a district or school may require this as part of their training package.
The Test Coordinator Resources user card is where all the support and training materials for WA state assessments can be found.
The Test Information Distribution Engine (TIDE) user card is used to add and manage users, view and edit student test settings, create and manage rosters, print test tickets and labels, request appeals, and order additional materials, as well as to access THSS hand scoring training materials.
For detailed instructions about using TIDE, refer to the TIDE User Guide by clicking Help in the upper right banner in TIDE.
You can also access the TIDE Training Module and MP4 audio file on the WCAP Portal.
The Test Administration user card provides trained TAs with access to administer, through the secure browser, an Interim assessment or the Summative official accountability test that will generate a state score for students.
The Online Reporting System user card is used to view participation and performance reports, score reports, and student results.
Test Administration card: securely administer Interim and Summative state assessments.

9. System & Resource Cards Overview, continued
Digital Library card: educator resource to apply formative assessment processes during daily instruction.
Data Entry Interface card: allows users to enter student assessment data such as question responses for WCAS and ELPA21.
Assessment Viewing Application card: allows authorized users access to view interim assessments for administrative and instructional purposes.
AIRWays Reporting card: allows authorized users access to view test results and enter or change item scores for interim assessments.
The Data Entry Interface card: allows users to enter student assessment data such as question responses on paper tests for WCAS and ELPA21
The Digital Library user card provides educator resources teachers can apply to the formative assessment processes during daily classroom instruction. The Digital Library requires a different log in which can be reset by the user.
The Assessment Viewing Application (AVA) user card allows access to view Interim assessments.
The AIRWays Reporting user card is used to view test results and enter or change item scores for interim assessments. The hand scoring functions previously in the Teacher Hand Scoring System (THSS) are now incorporated into AIRWays

10. TIDE System Managing users & student information
We are now going to look at some of the applications available within the TIDE System.
Managing users & student information

11. TIDE Overview On the main TIDE Dashboard there are three sections:
Preparing for Testing,
Administering Tests, and
After Testing.
The next three slides will cover each of these sections in greater detail.

12. TIDE Preparing for Testing
View/Edit/Export Students
Add Students With Temporary ID
Upload Interim Grades
Upload Student Settings
Frequency Distribution Report
Add User
View/Edit/Export User
Upload Users
View/Edit/Export Test Settings and Tools
Upload Test Settings and Tools
Add Roster
View/Edit Rosters
Upload Roster
Additional Orders
Order History
Order Summary
Track Shipments
The Preparing for Testing section of the TIDE Dashboard includes the following applications that support activities in preparation for testing.
Depending on your user role, the Users application may allow you to add, delete, or upload users and view, edit, or export users already in the system.
The Students section is where you can view, edit, upload, or export student information and test settings (tools, supports, and accommodations).
You can also add students with a temporary ID,
Upload Interim Grades, and
Access the Frequency Distribution Report.
In the Test Settings and Tools section you can view, edit, and export student test settings. Users can also upload student test settings and tools.
Rosters are groups of students associated with a teacher in a particular school. Rosters typically represent entire classrooms in lower grades, or individual classroom periods in upper grades. Rosters can also represent special courses offered to groups of students. In the Roster section, you can add, view, edit, and upload rosters
Place paper-pencil test material orders, view your order history and summary, and track order shipments in the Orders application. Refer to the Additional Orders schedule on the WCAP Portal, under the General Information sub-folder, for information pertaining to each test administration order window.
The Test Windows section is utilized by DCs to establish school testing schedules for the summative assessments. By setting a school schedule, the summative assessments will not appear for TA access until the first day the window is scheduled to open. This will help to eliminate TAs incorrect test selection of a summative assessment, when their intent is to administer a practice, training, or interim assessment. The windows are available for SCs and TAs to view. Test windows can be modified or reopened by the DC or DA at any time.
Add Test Windows
View/Edit/Export Test Windows
Upload Test Windows

13. TIDE Administering Tests
Create Requests
View/Approve/Export Requests
Upload Requests
Plan and Manage Testing
Test Completion Rates
Test Status Code Report
Participation Search by SSID
Print from Student List
Print from Roster List
The Administering Tests section of the TIDE Dashboard includes several applications that support activities during testing.
The Appeals application can be accessed by a DC or DA for submitting appeals during test administrations. Appeals are submitted for online testers to either allow a student access to their testing opportunity or to invalidate a student’s test results.
The TIDE Appeals application is not used to log all test incidents, only those that require an appeal.
- Districts will still need to submit a Testing Incident report through the Assessment Reporting Management System (ARMS).
The TIDE appeals extract can be uploaded to ARMS in support of the incident being reported.
Appeals may be submitted for the interim and summative test administrations.
In the Monitoring Test Progress application you can generate reports on student test status and completion rates.
This is a useful support for DCs, DAs, and SCs, to monitor testing progress throughout the administration window.
TAs can monitor student progress within their testing session in the TA Interface.
You can print Test Tickets from your student list or rosters to support students as they login to test sessions.
It is important to ensure security of test tickets, before, during, and after testing.

14. TIDE After Testing Participation Codes
The After Testing section of the TIDE Dashboard allows staff to flag students with participation codes (reason not tested.
The Data Cleanup application is used by districts to track students with participation codes.

15. Test Security and Building Plan Template
Building Plans
Test Security and Building Plan Template
WHAT Test security and building plans are documents formatted to support critical aspects of the testing process. WHO DCs work with other key building staff to create a Test Security And Building Plan PLAN SHOULD INCLUDE Testing schedules, responsibilities, chain of custody for secure materials, supplies, student participation, and communication RESOURCES PIRG, template building plan, state testing windows
Test security and building plans are documents formatted to support critical aspects of the testing process. Plans are required to be in place prior to administering state assessments.
DCs work with other key building staff to create a test security and building plan
Plans should include:
test schedules and locations (alternate sites and times are permitted)
staff responsibilities
chain of custody for secure materials
ancillary testing supplies (supplied locally)
student participation
communication with school staff, students, and families
A Test Security and Building Plan template, created by Everett Public Schools and modified by OSPI to support districts statewide, is available on the Portal, under the General Information sub-folder.
The last page provides a list of things to consider when creating and approving a school’s building plan.
The PIRG is a great resource in support of completing a plan.
You should also take into consideration local activities, holidays, and the State Testing Schedule to reduce the chance of conflicts in testing.
This template may be given to SCs to use as a worksheet as it highlights specific tasks that should be kept in mind.

16. Fall Key Dates Activity Date(s)
Fall paper-pencil Smarter Balanced and Off-Grade level (OGL) ELA & math material orders
9/24 – 11/6/18
Fall Smarter Balanced and OGL ELA & math online test window
10/22 – 11/16/18
Fall Smarter Balanced and OGL ELA & Math paper-pencil test window
10/29 – 11/16/18
SCs submit School Site Administration and Security Report to DCs
Last day of testing
Ship to MI all used/unused paper test booklets and ELA Scripts no later than 5 business days at completion of each school test window.
No later than 11/27/18
District Administration and Security Report due to OSPI
To help support the different timelines, there is an Important Dates document on the WCAP Portal, under the Test Coordinators Resources, General Information sub-folder. Information includes the test administration dates for state windows, including paper-pencil and online. Also included are the score reporting timelines and AIR system downtimes.
Any students requiring a paper-pencil test, as documented in the students IEP or 504 plan, must be ordered through TIDE for the Fall test administration. The window opened on September 24 and will close on November 6.
For the Fall administration both the paper-pencil and online windows end on November 16.
When paper-pencil tests were administered, including standard, Spanish, Braille, and large print, the materials are required to be returned by no later than 5 business days at completion of each school’s test schedule. When schools test to the end of the window, materials are required to be returned by no later than November 27.
The Test Security Staff Assurance Form documents that TAs and all other district and school staff assisting with proctoring or handling secure test content have completed training and that test security protocols were followed. Completed reports are submitted to the School Test Coordinator (SC) at completion of each test administration.
The School Site Administration and Security report that the SC completes must be submitted to the DC no later than one day after conclusion of each test administration. This report should accompany the return of paper materials, when used.
DCs will use the information in the school level reports to note any deviations to schedules, materials, or incidents on the District Administration and Security Report. Through ARMS the Superintendent reviews and signs the completed form. The completed form must submitted to the OSPI State Test Coordinator within five business day of the conclusion of each test administration. Please retain a copy of this report, the School Site Security Report and all Test Security Staff Assurance Reports at district, in case of state audit.
All reports required to be submitted to the state are now reported through ARMS.
Important Dates:

17. Tools, Supports, Accommodations
Some accessibility features are available to all students.
The GTSA provides additional information on accessibility features available for students.
Accessibility features not listed in the GTSA are not allowed
Non-Standard Accommodation and Designated Support Requests If a unique circumstance requires a student access to an accessibility feature not documented for use in the GTSA, the students IEP team would request the DC submit a request to the state for consideration.
The Calculator Policy provides additional information on calculator restrictions and access for the Smarter Balanced math assessment
Headsets, as required by test, must be available for student use
Accessibility features can be helpful for some students who use them regularly during classroom instruction, or who have a documented need.
Refer to the Guidelines on Tools, Supports, & Accommodations, also referred to as the GTSA, for specific questions about restrictions and use.
TA scripts also detail the standard tools and manipulatives required to be available for each assessment.
Student accessibility features not listed in the GTSA, are not allowed.
In unique circumstances in which a student with a documented disability requires a support or accommodation not detailed in the GTSA, a Non-Standard Accommodation and Designated Support Request may be submitted to OSPI for review. This form can be found in Appendix I of the GTSA and must be submitted according to schedule outlined on the form.
Verify that accessibility features have been accurately entered for students in TIDE. TAs should work with the SC prior to testing if changes are necessary.
Any allowed tool, support, or accommodation used on a state assessment should be familiar to the student. Some permitted materials need to be placed in a location where students can access them, if they elect to use them. This is outlined in the TA Script of Student Directions, specific to the content being administered.
The Calculator Policy must be reviewed by TAs prior to administering tests where calculators are permitted. Hand-held calculators are not permitted for use during the online assessment.
Headsets, when required, must be available to each individual student.
It is important to work with your school test coordinator to ensure that you have enough headphones to support test sessions.
All of the above materials can be found on the WCAP Portal, under the Test Coordinator Resources.

18. Materials Supplied by District
Available
100’s Number Table
Available for print from the WCAP Portal
Abacus
Locally supplied
Bilingual Dictionary
Locally supplied word-for-word Bilingual dictionary
Calculator
Calculator permitted sections of paper-pencil tests only.
English Dictionary
English Glossary
State approved glossaries, when permitted, available on the Portal
Graph Paper
Headsets
Students may use personal headsets.
Multiplication Table
Pencils
Periodic Table
Scratch Paper
Thesaurus
Tool Button Sheet
Refer to the GTSA for additional guidance for student use and restrictions.
Materials outlined on this slide are locally supplied or posted to the WCAP Portal for access. Refer to the GTSA for availability by content area and instructions on use and restrictions of each of these materials specific to a test content.

19. Additional Preparation and Technology
Identify students who may have difficulties in auditory processing, short term memory, attention or decoding difficulties, who may benefit from Simplified Test Directions.
Confirm accommodations already entered in TIDE
Modify testing options and other student designations
Students eligible for assistive technology
Set Permissive Mode in TIDE for:
Magnification greater than 3X
Speech-to-Text software
Computers with the above software need current browser and system software.
Simplified Test Directions are an available designated support for students identified as needing this support. The Simplified Test Directions Guidelines are available within the GTSA and also as an individual document available for download from the WCAP Portal, under the User Guides and Manuals sub-folder.
TAs must be trained, and students should be familiar with this support in everyday classroom activities and school level assessments.
Be sure to review student settings in TIDE and modify as needed, prior to the students testing session.
It is important to identify students who need assistive technology and work with your Technology Coordinator to ensure that the device is set up appropriately prior to the students testing session. It is highly recommended that you allow the student to use the accessibility feature and device during a practice test to ensure compatibility and student familiarity.

20. Common Chromebook (CB) Solutions
If the student is having technical difficulties, the screen freezes, or a strange icon appears, try these solutions:
Student pauses the test, close the secure browser, shut down CB
Replace the Chromebook
Log back into same session using a new CB (try this up to 3 times)
Contact the SC and/or Technology Coordinator and report the issue, session ID, and Test Question
Request help from the Help Desk for power issues
On rare occasion, during testing, the screen may freeze or a strange icon appears. Student work is automatically saved.
Bullets one through five are the most common steps to take to resolve an issue with the CBs and in this order.
Students should be instructed to pause their test. Then close the secure browser and shut down the Chromebook.
AIR has reported that replacing the Chromebook is a quick method that will likely allow the student to continue to test with little interruption.
Log the student back in using the new Chromebook. It is often difficult to determine the root cause of the glitch, but using the age old "third-times-a-charm" trick can resolve most issues.
If the student is unable to continue testing, notify your technology coordinator or the AIR WA Help Desk. You will need to provide the Session ID.

21. Security, Policies, & Responsibilities
Policies, laws, practices, and prohibited behaviors are located in the PIRG
State and local laws and policies specify practices to ensure test security of standardized and ethical administration of assessments.
Student monitoring throughout testing
RCWs and WACs are listed in the Policies and Test Securities section
Only assessment specific trained staff members can administer or be in a testing room
Volunteers or media are not allowed in a testing room
DCs, DAs, and SCs are required to read the PIRG
As with all state assessments, state laws must be adhered to and best practices followed in the classroom.
This is part of the state Professional Standards and Security, Incident, and Reporting Guidelines (PIRG).
Allowable and prohibited behaviors are detailed in PIRG.
Know who should and should not be in the testing environment.
Trained TAs can proctor assessments under the general supervision of a certified staff member.
Volunteers, students who are not being assessed during the current segment, and media are not allowed in the testing environment.
DCs and SCs should actively monitor testing locations to ensure adequate support.
Reviewing and disclosing test questions is a violation of state law.
The Office of Professional Practices (OPP) is charged with enforcement, including discipline of educational practitioners for violation of the Professional Code of Conduct. OPP receives, investigates, and makes legal findings regarding complaints.
A complete list of rules and regulations can be found online:
Professional Code of Conduct
The Professional Code of Conduct is codified by the Washington State Legislature in WACs and RCWs. A list of complete rules and regulations can be found online:
The Office of Professional Practices (OPP) is charged with enforcement, including discipline of educational practitioners for violation of the Professional Code of Conduct. The office receives, investigates, and makes legal findings regarding complaints. Unprofessional conduct is reported to OPP (360)

22. Training Requirements
Annual training is required for all staff supporting testing.
All new staff supporting testing must be trained before testing, on all required materials.
Seasoned staff must have a clear and thorough knowledge and understanding of the training resources, and must review all resources for updates new to retake administrations.
Make sure all staff understand their roles and responsibilities for supporting assessments.
BEST PRACTICES
Know who should be trained
what is and is not allowed for testing.
Make sure all students have access to the accessibility features they need.
Annual training is required for all staff supporting testing.
All new staff supporting test administration activities must be trained and review all required materials prior to supporting testing processes.
Seasoned staff must attend required spring annual trainings.
If staff have a clear and thorough knowledge and understanding of the training resources, they do not have to review all of the documents and modules again.
However, they must review all resources for updates new to the Fall administration.
OSPI will try to call out changes, when minimal, in sections to make that easier.
Make sure all staff supporting testing have a very clear understanding of the difference between the Practice, Training, Interim, and Summative tests.

23. Document Retention and Audit Report
SCs submit to DC or retain in archive
Submit to OSPI
Report of students not tested (if required)
Modified Testing Schedules *
Roster with signature (if required)
Test Question Ambiguity Forms *
School Site Administration and Security Report *
District Administration and Security Report *
TA Training Logs
Test Incident Reports (as required) *
Test Incident Reports (ARMS or paper) *
Test Material Variance Form
Test Security Staff Assurance Reports
TSBP (copy when requested by the state)
Test Security and Building Plan (TSBP)
Remember to follow the WA State Retention Guidelines and local district policies for document retention.
Documents required to be returned to the DC are noted with an asterisk “*”. Follow your DCs process for return or retention of all other documents.
The WA State Auditors Office has implemented a process for auditing schools and the state. They are looking to ensure that school districts have a building plan in place and that it is being followed by the school and district staff.
They also ensure that all required documentation is readily available.
As long as the DC has immediate access to reporting documents, the DC will determine whether the school level reports will be archived at the school or district. The only exception is the School Site Administration and Security Report which must be returned to the DC to support completion of the District Administration and Security Report.
Retain a copy of required reports at district and have immediate access to reports retained at schools for purpose of state audit.
Retention of materials should following the WA State Retention Guidelines and your local school district policy.
Required documentation is outlined in the PIRG.

24. Testing Incidents When testing incidents occur, it is important to:
Stop the testing session for the individual student or class
Take corrective action to mitigate the incident.
TAs report incidents to the SC, who contacts the DC. The DC works with OSPI when required.
Incidents must be documented by the end of the day and reviewed by DC or state within 24 hours.
If required, TIDE appeals are submitted by the DC or DA. Approval is required at a state level. Appeals will be processed within 24 hours.
Breaches must be reported to SC, DC, and to the State immediately and documented.
For more information, see the PIRG:
There are several types of Test Incidents. Each type may be addressed differently. All incidents must be documented and reported by TAs to the SC promptly. This helps to ensure a fair and equitable testing environment for all students. Refer to the PIRG document for full details. Take into consideration the following steps for best practice when an incident occurs:
Stop the student(s) testing session.
Take corrective action to mitigate the incident and gather all necessary information to be reported.
Document with as much detail as possible, including information such as date, time of day, who was involved (SSID), and the item number (when applicable). For technology or system related issues, please be ready to provide:
TA session ID, device used during testing, network configuration, and operating system
Prompt communication is important and should follow the PIRG.
Frequently reported incidents include:
Student using non-approved electronic devices during testing or break times
Materials not being removed from walls within the testing site
TAs deviating from the TA Script of Student Directions
Students gaining access to tools or materials not permitted on state assessments
Test materials returned after prescribed schedule or without proper transcription
Breaches are considered a high risk. An example would be if a student or adult had collected or released secure test content or student responses. This is immediately reported to the SC, DC, and state. Do not use electronic devices or for transferring secure/confidential information.

25. Responsibilities District Test Coordinator
Trainings
Become familiar with the GTSA, PIRG, and Administration and System manuals.
Attend required trainings and webinars.
Communication
Read the WAW newsletter and share information as it pertains to staff responsibilities.
Communicate directly with staff regarding questions about assessments.
Communicate training schedules to SCs, TAs etc.
Communicate with the State Testing Coordinator about testing incidents, appeals, medical exemptions etc.
Implementation
Implement each school’s Test Security and Building Plan.
Monitor testing schedules throughout the administration.
DCs must become proficient with the user guides, manuals, modules, and PPTXs posted to the WCAP Portal. To keep up-to-date, it is important to attend required trainings and webinars. Current updates and new information is communicated through the WAW newsletter and Assessment Update Webcasts.
DCs can add additional staff (DAs), through WAMS-Profile, to receive these communications.
It is up to the DC to make sure that staff is trained and that they have the information they need to implement assessments effectively.
Ensure DAs and SCs have appropriate access to TIDE and can navigate the system.
Each school is required to provide proposed testing schedules for DC review and approval. Verify that schedules do not fall outside of the state-mandated windows.
Communication of schedules, attendance, and reporting is important to school staff, students, and families. Outline your training plan and communicate with appropriate staff.
Verify that each school’s Test Security and Building Plan has been implemented and that security protocols are followed.
Actively monitor testing locations during the assessment window.
When a testing issue is reported (technical, damaged test booklet):
Ensure that those involved understand that the issue is being reported and that an opportunity to complete testing will be provided.
Technical issues are reported to your technology coordinator and then to AIR, if needed.
Some situations may take a little longer to resolve. Determine if students need to leave the testing location while the issue is being resolved.
Incidents required to be reported to the state are submitted via a testing incident log.
For a complete list of DC responsibilities, see the PIRG.

26. Responsibilities Principal
Trainings
Attend all required trainings.
Verify staff has received appropriate training.
Overall Planning and Scheduling
Appoint staff members to support test administration.
Assign testing areas; ensure test security of materials;
plan testing schedules, locations, and testing population.
Ensure adequate staff to supports testing locations.
Develop and have approved your school’s Test Security and Building Plans.
Headsets are required.
Communication
Approve communication for parents and all staff members.
Implementation
Implement all school and district policies and procedures.
File the approved Test Security and Building plan for each school.
Ensure that each school has an approved testing schedule.
Attend all required trainings and ensure that all applicable staff, as their responsibilities support state testing, have also attended required trainings.
Appoint SCs and assign TAs.
When assigning testing areas, ensure sufficient space for students and the security of test materials. Provide adequate staff to support testing locations.
Headsets are required for some portions of tests. Headsets are provided by the school district, however, students may use personal headsets during testing.
Communicate with parents, staff members, and departments regarding testing schedules, importance of attendance, and how test results will be reported. OSPI created Principal letter templates are available on the portal.
Implement your school’s and district’s policies and procedures. Review the approved Test Security and Building plan for each school and ensure staff are familiar with content.
Each school’s testing schedule must be approved by the DC and align to the state mandated test window.
For a complete list of Principal responsibilities, see the PIRG.

27. Responsibilities School Test Coordinator
Implementation
Verify your school’s TSBP
Verify accessibility features needed for each student and Provide TAs with a list
Inventory all test material upon receipt
Ensure TA rosters are set up correctly
Maintain security of all testing materials
Monitor test administration
Collect and inventory all test materials
Securely dispose of ancillary materials
Complete School Site Administration and Security Reports and other required documentation
Trainings
Attend required trainings and familiarize yourself with documents
Communication
Communicate with staff and parents
SCs must become proficient with user guides, manuals, modules, and PPTXs. To keep up-to-date, it is important to attend required trainings and webinars. For a complete list of SC responsibilities, see the PIRG document.
It is the responsibility of the SC to ensure that TAs, individuals supporting testing accommodations, and other staff who process materials attend required trainings and have the information they need to administer the test. Ensure staff are familiar with your school’s Test Security and Building Plan and that security protocols are followed.
Encourage a positive testing environment for students and staff.
Communicate with parents and staff members regarding schedule, attendance, and reporting.
It is important to work with your Special Education department to upload all accessibility features needed for each student during testing. Provide TAs with the student accessibility features lists to support testing.
Inventory any paper materials immediately upon arrival and order additional materials if necessary. Include inventory of district specific materials (i.e., pencils, paper).
Verify that TA rosters are set up correctly. New or non-enrolled students must have the SSID issuance (include school and grade) in CEDARS to display in TIDE.
Print any necessary student labels for test booklets and test tickets for online testers.
Verify that tools, supports, and accommodations have been accurately entered in TIDE for students.
Have a tracking process to account for secure materials while transferring students to testing locations and back at completion of each testing session.
Actively monitor testing locations during the assessment window.
Be sure to report all testing incidents to your DC. Include in your report all details, documentation, and any recommendations for invalidations.
Follow your school’s Test Security and Building Plan for processing of secure materials. All secure materials are required to be inventoried and returned on schedule. This includes all ancillary papers (student notes, scratch paper, graph paper, etc.
Some common issues include:
accommodated materials not being ordered in advance of testing,
testing incidents not being documented or reported,
students and their accessibility features not being verified in TIDE prior to testing, and
records of chain of custody not being maintained.
Taking the time to document the process for preparing testing can help to ensure that testing goes smoothly.

28. Responsibilities of Special Education & Bilingual Coordinators
Attend all required trainings
Work closely with the SCs and TAs to ensure each student has access to their permitted tools, supports, and/or accommodations needed for students.
Any settings adjustments must be completed prior to materials arriving in district, so that the DC will have time to request additional materials or non standard accommodations before testing begins.
Attend all required training sessions.
Work closely with your SC and TAs to ensure each student has been identified for the correct accessibility features.
Make sure students identified for paper materials such as, large print, Braille, Spanish, or standard print paper forms (IEP or 504 plan required) are reported to your DC so there is plenty of time to order accommodated forms or to provide appropriate tools, supports, or accommodations.

29. Contact Us: Phone (Mobile): ( ) - School Test Coordinators
Contact the District Test Coordinator
Phone (office): ( ) -
Phone (Mobile): ( ) -
District Test Coordinators
Contact OSPI Assessment Office (360) or the State Test Coordinator, Kimberly DeRousie (360)
District Technology Coordinators
Contact WCAP Help Desk (844) or by
DCS PLEASE REMOVE OSPI CONTACT INFORMATION PRIOR TO SHARING THIS PPTX WITH SCHOOL STAFF.
DAs should contact their DC for support prior to contacting the state.
SC’s contact the appropriate person in your district if you have questions. OSPI will refer all school staff to the DC.

30. Revision Log:
Updates to the Module after October 10, 2018 are noted below.
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Section
Description of Revision
Revision Date
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If updates are needed throughout the school year, they will be outlined on this revision log and communicated in the WAW newsletter.