1. MEETINGS
OVERUSED?
UNDERUTILIZED?

2. PREPARE FOR MEETING

3. REASON FOR MEETING INFORMATION EXCHANGE IF NONE OF ABOVE
COMPLEX, CONTROVERSIAL INFO.
MEEETING IMPORTANT TO PEOPLE
SYMBOLIC VALUE OF MEETING
SOCIAL VALUE OF MEETING
IF NONE OF ABOVE
SEND MEMO
PHONE CALL

4. REASON FOR MEETING
PROBLEM SOLVING

5. REASON FOR MEETING INFLUENCES WHO SHOULD ATTEND AGENDA WHEN WHERE
FORMAT OF MEETING

6. PARTICIPANTS INFORMATIONAL - “EVERYONE” PROBLEM SOLVING
SMALL #, 8?, 10?
THOSE WITH NECESSARY INFO
THOSE WITH NECESSARY SKILLS
“POLITICAL” SELECTIONS

7. AGENDA SEPARATE INFO EXCHANGE/PROB. SOLVING “REASONABLE” # OF TOPICS
NO TOPICS WHICH CAN BE HANDLED BY SUB-GROUPS OR INDIVIDUALS EXCEPT TO REPORT
STATE BEGIN TIME, END TIME
DEPENDING ON LENGTH, BREAKS, LUNCH...

8. WHEN INFLUENCED BY ORG. WORK FLOW, NORMS “PROTECTED” TIME
USE EVENTS, TIMES…
LUNCH TIME TO HELP END
QUITTING TIME TO HELP END

9. WHERE SETTING INFLUENCES “ATMOSPHERE” OF MEETING
ARRANGE FOR EQUIPMENT, MEALS, IF NEEDED
REASON FOR MEETING?
INFO: “LECTURE” ROOM
P.S.: TABLES….

10. DO HOMEWORK DISTRIBUTE AGENDA DISTRIBUTE BACKGROUND INFO CONTACTS
SETS EXPECTATONS FOR PREPARATION
CONTACTS
ASK FOR, ENCOURAGE PREPARATION
PERSONAL AGENDAS?
KEEP DEMANDS “REASONABLE”

11. RUN THE MEETING BEGIN ON TIME REVIEW AGENDA
INFORMATIONAL: “IMPOSE”
MATCH TO PARTICIPANTS’ SCHEDULES
SIGNIFIES TASK ORIENTED
NO TELEPHONES, NO BEING CALLED OUT….

12. FOR PROBLEM SOLVING ENCOURAGE PROBLEM SOLVING FOCUS ON PROBLEM
NOT ON PERSONALITIES
SEEK UNDERSTANDING OF POINTS

13. FOR PROBLEM SOLVING KEEP DISCUSSION ON TRACK
CONTROVERSIAL: TEND TO AVOID CONFRONTING MAIN ISSUE
IF VERY HEATED:
DIGRESS TO SAFE TOPIC
TAKE BREAK

14. CONTROL OF MEETING MORE CONTROL IF INFORMATION EXCHANGE
DISRUPTIVE FEELINGS IN MEETING
MOVING TOWARD DECISION
TIME PRESSURES

15. REACH DECISION
VOTE?
CONSENSUS?

16. END MEETING FINISHED BY ENDING TIME? YES? CLARIFY DECISION(S)
CLARIFY RESPONSIBILITIES

17. END MEETING FINISHED BY ENDING TIME? NO? ASK FOR MORE TIME
IF OK, CONTINUE
IF NOT, RESCHEDULE NOW