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Published byKasey Drain Modified over 10 years ago
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Icahn Conversion to T. Rowe Price ITS ABOUT BEING THERE. DaVita Inc. Conversion to T. Rowe Price
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Overview October 2009November 2009December 2009January 2010February 2010 Test valuation from Fidelity Plan sponsor approval DaVita, Inc Team DaVita, Inc Participant Initial planning session w/TRP Communications audit Conference calls Formalize investment strategy Begin production Announcement letter mailed Prepare service agreement Conversion brochure & SOX notice distributed Follow-up with Fidelity Information kits sent Phone lines open Employee meetings Service agreement finalized and executed Conversion data to TRP Full services begin Create participant data base Submit test data Conversion money to TRP TRP Conversion Team TRP to submit test salary deferral & loan extract file Plan features and resume on system Post conversion Window period turned on for auto investment Approve administrative procedures Send live start-up files Begin sending live maintenance files First conference calls with Fidelity
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DaVita, Inc TRP Participant October Objectives TRP Team: – Review Plan documents/ Summary Plan Description – Prepare implementation manual – Prepare communication audit document – Identify key decisions and outstanding questions –Prepare administrative procedures for review with DaVita, Inc DaVita, Inc Team: – Deliver Plan documents/ Summary Plan Description – Identify internal resources – Notify Fidelity – Select investment menu – Identify employee meeting needs –Finalize plan design Combined Team: – Conduct initial planning meeting – Plan design – Services – Determine payroll required files – Determine payroll file layouts – Determine payroll file testing timing – Conduct communication audit – Identify processing time frames and due dates –Establish communications success criteria –Conduct regularly scheduled status meeting conference calls October 2009 Milestones 10/7 Plan Sponsor selects investment menu 10/15 Initial planning session/Communication audit (Discuss plan design/payroll services)
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DaVita, Inc TRP Participant November Objectives 11/2 Conference calls with Fidelity November 2009 Milestones 11/5 Concept presentation for communication strategy 11/12 Finalize communication strategy concept 11/25 Announcement letter mailed TRP Team: –Prepare conversion brochures and SOX notices for review –Prepare service agreement and Trust agreement –Review and evaluate data feed for contribution/maintenance files –Setting up the plan features on the recordkeeping system –Concept presentation for communications strategy DaVita, Inc Team: –Review service agreement and provide comments –Review administrative procedures –Provide final approval for communications strategy concept Combined Team: –Conduct regularly scheduled status meeting conference calls –Announcement letter distributed –Conference calls with Fidelity
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DaVita, Inc TRP Participant TRP Team: – Set up system for employees to obtain general plan information and fund information – Develop and review plan text for phone representatives –Fidelity to send test valuation file –Reconcile test conversion from Fidelity –Identify data/assets issue –Prepare test salary deferral and loan extract file –Review test data for contribution and maintenance December Objectives Combined Team: – Conduct regularly scheduled status meeting conference calls –Follow-up call with Fidelity DaVita, Inc Team: –Prepare live start-up file –Prepare test data for contribution/maintenance –Review comments on test results –Review and provide comments on test salary deferral and loan extract –Review and approve conversion brochures and SOX notices December 2009 Milestones 12/28 Submit live start-up 12/15 Follow up call with Fidelity 12/18 Conversion brochure and SOX notice distributed 12/1 Submit test data (indicative data and contribution) 12/7 Test valuation from Fidelity 12/11 TRP to submit test salary deferral and loan extract files
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DaVita, Inc TRP Participant January 2010 Milestones TRP Team: –Post live start-up to populate participant data base on TRP recordkeeping system –Conduct employee meetings –Window period turned on for auto investment opt out –Finalize and execute service agreements –Finalize administrative procedures –Post first live maintenance file –Open phone lines for plan & fund information DaVita, Inc Team: – Review and finalize service agreements – Finalize administrative procedures – Prepare first live maintenance file to TRP January Objectives 1/15 Execute service agreements Combined Team: –Conduct regularly scheduled status meeting conference calls 1/1 Information kits sent 1/7-1/21 Window period turned on for auto investment opt out 1/7-1/18 Conduct employee meetings 1/2 Live start-up data posted to create participant database 1/9 Live maintenance files begin 1/4 Phone lines open for plan and fund information
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DaVita, Inc TRP Participant February 2010 Milestones TRP Team: –Conversion money to TRP –Conversion data to TRP –Post conversions –Set up participants statement format –Post first contribution files DaVita, Inc Team: – Review and authorize posting of conversion – Review and approve participants statements – Prepare first contribution feed for transmission to TRP February Objectives Combined Team: –Conduct regularly scheduled status meeting conference calls –Finalize any outstanding conversion items –Transition to day-to-day team 2/8 Fidelity sends conversion data to TRP 2/11-2/15 Authorize posting of conversion 2/4 Invest assets 2/11-2/15 Reconcile and post conversion 2/16 Full service begins
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Overview October 2009November 2009December 2009January 2010February 2010 Test valuation from Fidelity Plan sponsor approval DaVita, Inc Team DaVita, Inc Participant Initial planning session w/TRP Communications audit Conference calls Formalize investment strategy Begin production Announcement letter mailed Prepare service agreement Conversion brochure & SOX notice distributed Follow-up with Fidelity Information kits sent Phone lines open Employee meetings Service agreement finalized and executed Conversion data to TRP Full services begin Create participant data base Submit test data Conversion money to TRP TRP Conversion Team TRP to submit test salary deferral & loan extract file Plan features and resume on system Post conversion Window period turned on for auto investment Approve administrative procedures Send live start-up files Begin sending live maintenance files First conference calls with Fidelity Successful conversion of the plan!
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