2. Signature: Microsoft Word 2003
UNIT 6: SHARING AND
PUBLISHING INFORMATION
Chapter 25
CREATING SPECIALIZED TABLES AND INDEXES

3. Performance Objectives
Create, compile, and update a table of contents
Insert a table of contents in a frame
Create, compile, and update an index
Create, compile, and update a table of figures
Create, compile, and update a table of authorities

4. Compiling a Table of Contents
apply styles to text that will
be included in the table of contents
Insert, Reference, Index and Tables
make desired
changes
click

5. Compiling a Table of Contents…/2
Table of contents is considered to be a field
- clicking it displays a gray background
To delete, select the entire table and press the Delete key.
automatically identifies headings as hyperlinks

6. Assigning Levels select desired level from Outline Level button on the
If you want to identify headings for a table of contents but you do not want the heading style formatting applied, assign an outline level.
select desired
level from
Outline Level
button on the
Outlining toolbar
position
insertion point

7. Inserting a Table of Contents in a Frame
can use the items in the table of contents to navigate
Format, Frames, Table of Contents in Frame
Ctrl + click
desired heading

8. Marking Entries as Fields
Another method for marking text for a table of contents.
select text
press Alt + Shift + O
click
automatically displays nonprinting characters
and inserts a field code after selected text

9. Marking Entries as Fields…/2
If you mark the table of content entries as fields, you
will need to activate the Table entry fields option when compiling the table of contents.
Insert, Reference, Index and Tables
click to insert a
check mark

10. Updating a Table of Contents
click anywhere within the current table of contents
on Outlining toolbar OR
press F9
select option

11. Creating an Index select text press Alt + Shift + X type Index
information
(case sensitive)
select
options
select page
number format
click Mark or Mark All

12. Compiling an Index Insert, Reference, Index and Tables
Position insertion point at the end of the document, below the page break.
Insert, Reference, Index and Tables
select
options

13. Updating or Deleting an Index
update with F9
delete with the Delete key

14. Creating a Concordance File
For words that appear frequently in a document.
- saves you from having to mark each reference
set up as a
two-column table
words you want
in the index
main entry and subentry
(separated by a colon)

15. Creating a Concordance File…/2
After a concordance file has been created and saved,
it can be used to quickly mark text for an index.
Insert, Reference, Index and Tables
Word searches and marks the document.
- insert Index as described earlier
select
concordance
file

16. Creating a Table of Figures
A list (table) of figures allows the reader to quickly
locate a specific figure. The easiest method is to mark figure names as captions and then use the caption names to create the table.
Insert, Reference, Caption

17. Compiling a Table of Figures
Insert, Reference, Index and Tables
select
options

18. Updating or Deleting a Table of Figures
update with F9
delete with the Delete key

19. Creating a Table of Authorities
A list of citations identifying the pages where citations
appear in a legal brief or other legal document.
- find first occurrence of the citation, mark it as a full citation with the complete name, and then specify a short citation
select text
press Alt + Shift + I
edit and format as you
want it to appear in table
select Category
Mark or Mark All
edit and format so it
matches the short citation
you want Word to search for

20. Compiling a Table of Authorities
Insert, Reference, Index and Tables
select
options

21. Updating or Deleting a Table of Authorities
update with F9
delete with the Delete key

22. Commands Review How do you display the Index and Tables dialog box?
Insert, Reference, Index and Tables

23. Commands Review
How do you display the Mark Table of Contents Entry dialog box?
press Alt + Shift + O

24. Commands Review How do you insert table of contents in a frame?
Format, Frames, Table of Contents in Frame

25. Commands Review How do you update the table of contents?
on Outlining toolbar OR
press F9

26. Commands Review How do you display the Mark Index Entry dialog box?
press Alt + Shift + X

27. Commands Review
How do you update the index? Table of figures? Table of authorities?
update with F9

28. Insert, Reference, Caption
Commands Review
How do you display the Captions dialog box?
Insert, Reference, Caption

29. Commands Review How do you display the Mark Citation dialog box?
press Alt + Shift + I

30. Coming Next
Chapter 26
PREPARING FORMS